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Academic Program Specialist, Graduate School

Job Details

Graduate School and OSSP

Job Posting Title
Academic Program Specialist, Graduate School

Job Description

This is a full-time staff position that reports to the Director of the Graduate School and OSSP.

Minimum Qualifications : High School Diploma or equivalent with three years of experience in an office or administrative position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications :
  • Bachelor’s degree
  • Three or more years of office experience
  • Excellent written communication skills
  • Experience in a university setting
  • Attention to detail
  • Supervisory experience
Salary: $16.23 per hour

Appointment Date: Start date to be determined after acceptance of an offer and completion of criminal background check.

Application Priority Deadline: May 29, 2024. Review of applications will begin immediately and continue until the position is filled.

Benefits: Competitive benefit package

  • Communicates with students, department chairs, faculty, and administrators daily regarding confidential issues.
  • Maintains primary responsibility for maintaining the security and confidentiality of all Graduate School records.
  • Processes all applications for graduate admissions.
  • Process all graduate application decisions.
  • Screen calls, transfer callers to appropriate department and take messages for the Director of the Graduate School and OSSP.
  • Help plan and carry out research events such as SACAD, Graduate and Undergraduate Day at the capitol, Undergraduate Research Experience (URE) grants.
  • Manage award competitions for The Graduate School and OSSP
Responsibilities may also include:
  • Assists with interviewing, selecting, coordinating, scheduling, supervising, training, and evaluating multiple student employees.
  • Runs reports for graduate programs and data for national surveys.
  • Help prepare budgets and maintain budgetary accounts.
  • Help Coordinates Graduate Assistantships. Advises students of their status and prepare contracts as assistantship awards are assigned by department chairs and directors.
  • Make travel arrangements for Director of the Graduate School and the Graduate Dean.
  • Schedule and publicize Graduate Assistant professional development sessions throughout the academic year.
  • Other duties as assigned by the Director of the Graduate School.
Required Application Documents: Applicants should submit a cover letter, resume, and names and contact information for three professional references.

Applicant documents should be submitted in one PDF.

Application Process: To apply for this position, please visit . Only electronic applications submitted through the webpage will be accepted.

If you have questions regarding the position, please contact:

Name: Keith Bremer, Ph.D.


Phone: 785-628-4321

Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or for further information on how this might affect you.


Fort Hays State University

Fort Hays State University was founded in 1902 as the Western Branch of Kansas State Normal School. The institution was originally located on the grounds of Fort Hays, a Nineteenth-Century frontier military outpost. The state of Kansas initially intended the university’s academic programs to focus on agriculture, but it opened as a “normal” or teacher’s college.

FHSU today is a regional comprehensive public university where determined, innovative and caring faculty and staff share a deep commitment to teaching and mentoring students. Our mission is to develop the engaged global citizen-leaders our world needs today. 

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