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Assistant Director of Education Abroad

Employer
Georgia College & State University
Location
Milledgeville, Georgia
Salary
Competitive
Date posted
May 23, 2024
Website
https://www.gcsu.edu

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Position Type
Administrative, Academic Affairs, International Programs
Employment Level
Administrative
Employment Type
Full Time

Job Details

Assistant Director of Education Abroad

Job ID: 272309

About Us

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, 34 graduate programs, doctorates in education and nursing, professional certificates and continuing education programs. 

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, diversity, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, now owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is committed to protecting academic freedom in addition to supporting the freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.


Job Summary

The Assistant Director of Education Abroad, under the direct-report supervision of the AVP-International, oversees & manages GCSU's Study Abroad (SA) program, including faculty-led, exchange, third-party & other offerings. In consultation with the AVP, the AD develops & manages procedures related to SA & SA program development & administers the Terra Dotta enrollment system. Works closely with GCSU students, faculty, departments, colleges & external entities.


Responsibilities

Management -1 - 30%
Supports the AVP-International in providing leadership developing and managing Study Abroad programs and procedures, plus program development.  Specific tasks: Works with faculty in developing and maintaining GCSU and collaborative study abroad programs that meet academic, financial, and safety standards; ensures approval processes are followed; counsels and advises faculty on Study Abroad best practices. Helps develop policies and procedures for managing Study Abroad, while protecting University liability. Primary administrator of Terra Dotta software. With SA Advisor creates weekly reports for AVP-Int'l. Assists the AVP-Int'l in preparing and reviewing contracts/agreements. Works with AVP-Int'l, and other units in awarding GCSU Study Abroad scholarships. Works with AVP-Int'l to coordinate and enhance relationships with/among Study Abroad students, programs, advisors, and units. Advises GCSU faculty on program development/administration. With AVP, negotiates Study Abroad contracts and services. Maintains, updates, and distributes training materials and coordinates training programs. Assists with Study Abroad logistics. Works with Academic Advisors and department heads to articulate course equivalencies for students. -30%

Management - 2 - 25%
Manages the advising of Georgia College & State University students regarding Study Abroad programs/opportunities, policies and procedures, adjustment issues, and other issues relating to Study Abroad (SA).  Specific Tasks: Address student/family international travel concerns, resolve academic anxieties, assist students in choosing international career fields, and problem solve other international matters. Provides individual counsel for students seeking to study abroad; organizes regular group introductions and orientations; creates, revises and distributes appropriate Study Abroad materials; offers other direct assistance or referrals. -25%

Record-Keeping/Budgets - 10%
Coordinates Study Abroad transactions and the balancing of SA budgets. Specific Tasks: Prepares internal student accounts/ billing, plus partner/vendor and related accounts and expenses, and transmits and coordinates all Study Abroad related accounts to/with the Office Coordinator. Ensures accounts are reconciled monthly and that expenditures meet all University and USG and other requirements and regulations. With AVP, negotiates mandatory health insurance premium annually for GCSU Study Abroad programs. Reviews Study Abroad related faculty Travel Authorizations and Expense Reports for correctness and validity before forwarding for AVP approval. -10%

Coordination - 15%
Coordinates the SA recruitment schedule and marketing materials, including brochures and Study Abroad website. Specific Tasks: Oversees recruitment of Study Abroad students; monitors applications; maintains database; receives and processes waivers according to policies; facilitates class/course registrations for classes, plus the submission of grades. -15%

Point of Contact - 15%
Serves as primary Study Abroad point of contact for GCSU students, families, and faculty, plus each/all of the colleges and the various departments/offices of GCSU associated with Study Abroad activities. Works with AVP-Int'l to counsel/advise colleges and departments on GCSU, USG and other requirements, policies and procedures, and coordinates their services in support of Study Abroad students, families, and programs. -15%

Supervision - 5%
Specific Tasks: Supervises Study Abroad Advisor, interns and volunteers, coordinates efforts to recruit, screen, hire, and train Study Abroad interns and other volunteers. Provides projects, instruction, and supervision to ensure their work is completed in conformity with GCSU and other related policies and to International Education Center standards.  Assumes additional responsibilities and duties assigned by the Assistant Vice President for International Education. -5%


Required Qualifications

Educational Requirements
Master's degree in a related field.

Other Required Qualifications
Experience with MS Office applications.

Required Experience
At least three (3) years of related professional work experience, or an equivalent combination of education and experience.  Must have studied abroad.


Preferred Qualifications

Additional Preferred Qualifications
Experience living and working in an academic environment abroad.

Preferred Educational Qualifications
Knowledge of a foreign language.

Preferred Experience
At least five (5) years of related professional work experience.  Experience using Terra Dotta online application and Enrollment Management System.  Semester or academic year abroad experience.


Knowledge, Skills, & Abilities

ABILITIES
Administrative, communicative and organizational abilities for planning, promoting, executing, and coordinating programs, plus problem-solving.  Work independently with minimal supervision to meet deadlines, multi-task, and produce high-quality results within a fast-paced, public-facing, customer service-oriented office serving many constituencies.

KNOWLEDGE
Knowledge of academic and Study Abroad environments, policies, structures and processes, plus basic bookkeeping. Functional knowledge of budget and expenditure policies.

SKILLS
Excellent interpersonal, planning, public relations, and communication skills, plus demonstrated supervisory and leadership skills.  Advanced computer skills, plus experience with spreadsheets and simple databases.


USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.


Equal Employment Opportunity
Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.

Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging. Please visit Equal Employment Opportunity for more information.


Other Information
This is a supervisory position.
This position has financial responsibilities.

Background Check
- Criminal Background Check
- Education Verification

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Company

Georgia College & State University is the state's designated public liberal arts university. As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), Georgia College is committed to fostering a liberal arts environment that values interdisciplinary inquiry, diversity and inclusion, and academic excellence. The College enrolls approximately 7,000 students -5,800 undergraduate and 1,200 graduate students-- and is prominently cited for excellence in teaching, undergraduate research, nursing education, and high impact practices outside the classroom in a number of leading publications.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, approximately 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, now owned by the College.  Milledgeville is also located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff, and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational, and leisure opportunities beyond Milledgeville, Macon and Atlanta are located within easy driving distances.

Georgia College takes great pride in combining the educational experience of private liberal arts colleges with the affordability of a public university. The university's main campus is a residential learning community focused on undergraduate education and a select number of graduate programs. Faculty and staff are dedicated to engaging students through high-impact pedagogies that foster intellectual curiosity, reasoned inquiry, and critical thinking. We strive for excellence in the classroom and beyond. We nurture collaborative leadership and global citizenship, and we value diversity and inclusion in all of its forms.

Georgia College seeks faculty and administrators who understand and embrace our public liberal arts mission, who are committed to respecting and fostering diversity and inclusion inside and outside of the classroom, and who are dedicated to the advancement of knowledge through teaching, scholarship, and service. All Georgia College faculty share the responsibility of teaching our core curriculum and providing foundation courses for majors and non-majors alike. To carry out our public liberal arts mission, we seek faculty with the desire and ability to provide a first-class learning experience for our students, one that will prepare them to be competent, thoughtful, and well-rounded leaders who make transformative contributions to their communities and to the world.

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