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Institutional Research Coordinator (part-time)

Job Details

Fairfield University is a co-educational, comprehensive Jesuit university with a 200-acre campus located along the scenic shoreline community of Fairfield, CT. The University is comprised of approximately 3,500 undergraduate and 1,200 graduate students pursuing degrees within 5 schools: The College of Arts and Sciences, The Charles F. Dolan School of Business, The School of Engineering, The Marion Peckham Egan School of Nursing and Health Studies, and School of Education and Human Development. As an expression of our Jesuit, Catholic mission and identity, Fairfield embraces a liberal humanistic approach to education, encouraging critical thinking, cultivating free and open inquiry, and fostering ethical and religious values.

Job Description:

Institutional Research Coordinator

Institutional Research Department Mission Statement

Established in Fall 2007, the Office of Institutional Research (OIR) provides a comprehensive program of institutional research and planning. Consistent with its charge to support the University's mission and strategic objectives, the OIR reports to the Provost.

The OIR is charged with ensuring the integrity and reliability of information for effective decision-making and institutional planning. The Office coordinates the collection, organization, analysis, and reporting of all institutional data in order to provide consistent and timely information to trustees, administrators, faculty, and other internal and external constituencies. The Office produces the annual Fact Book, coordinates and analyzes surveys of students and other campus groups, and serves as the primary contact for compliance reporting to state, federal, and accrediting agencies. Members of the OIR staff also initiate major research projects and provide consultation on research methods, data integrity and database analysis, survey design and analysis, and institutional assessment activities.

Primary Function

With guidance from and in collaboration with the Institutional Research Office team, the Coordinator performs a variety of functional support duties with regard to office operations, as well as reporting of institutional data using available database, spreadsheets, and various software programs to complete tasks.

Position Summary

As part of the Office of Research team, the IR Coordinator will assist with analyses and reporting that supports internal and external reporting and publications, surveys, and office operations.

The IR Coordinator is expected to collect and maintain data from across campus required for internal and external reporting; including but not limited to guidebook and ranking publications, and the University Fact Book. The IR Coordinator may compile data required for regular reporting to the state and federal government, accrediting organizations, grant activities, external publications, and respond to ad hoc requests of Institutional Research. Additionally, the IR Coordinator is expected to coordinate the on-campus survey process and will be trained to use the IR owned/operated survey software to design and launch surveys for campus partners. This includes developing and maintaining online survey instruments, administering the surveys, monitoring the results, and reporting on results as needed. Components of the position include communicating deadlines, tracking and preparing the accurate and complete compilation of required documents from various departments and divisions, and the submission of reports.

The position is responsible for frequent handling of confidential data and must maintain compliance with FERPA and other applicable laws and regulations, as well as office standards.

Areas of Knowledge and Essential Functions

University Fact Book and College Guidebooks:
  • Support the preparation and publication of internal and external data and survey projects

  • Compile, create, and publish annual University Fact Book

  • Compile and submit college guidebook profiles by externally imposed deadlines

Data Preparation/Retrieval:
  • Support the completion of various data reports

  • Collaborate with IR dept. on analytical data projects

  • Coordinate with campus partners on annual and ad hoc data projects

Survey Software:
  • Coordinate survey requests and approval calendar

  • Assist with the creation of, administering of, and reporting of institutional surveys

Department Administration:
  • Responsible for day-to-day activities of the office including but not limited to scheduling, filing, coordinating incoming requests, orders, external registrations, maintain office records

  • Responsible for reviewing documents and materials to ensure accuracy prior to submissions

  • Maintenance of Office Budget

Skills & Abilities
  • Project Management: ability to coordinate and complete multi-step projects requiring input and work from many individuals.

  • Oral Comprehension – ability to comprehend direction, feedback, and opinions when others are speaking to you

  • Written Comprehension – ability to comprehend information and ideas detailed in writing

  • Written Expression – ability to explain and converse on ideas and information through writing

  • Demonstrates ability to prepare documents with high level of accuracy and consistency

  • Attention to Detail - ability to achieve thoroughness and accuracy when accomplishing tasks, no matter how small or large

  • Maintain the highest level of confidentiality regarding sensitive data

  • Computer/Technical (MS Suite with focus on Excel)

  • Detail Oriented

  • Teamwork

Service Hours Required: 19 per week


Academic - Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.


The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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Fairfield Univesity

Our scenic, 200-acre campus is situated on the Connecticut coastline, just 60-minutes away from the heart of Manhattan and less than a mile from the beaches of Long Island Sound. But it’s more than just our surroundings that make our campus unique — it’s our commitment to each and every student’s personal and professional growth and their journey to becoming individuals of purpose.

For more than 80 years, Fairfield University has been graduating adept, accomplished, and socially responsible leaders in an academic community where the learning goes deeper, the friendships are more meaningful, and the experiences stay with you long after graduation. As a values-based, student-centric, outcomes-focused Jesuit Catholic University, we are committed to educating the whole person — mind, body, and spirit — and providing students with experiential learning and professional development opportunities that give them a competitive edge in today’s job market. At Fairfield, the future is filled with opportunities as limitless as your potential, and they all begin with you.

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