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Senior Administrative Assistant, Department of Health and Human Performance

Employer
Fort Hays State University
Location
Hays, Kansas, United States
Salary
Salary Not Specified
Date posted
May 22, 2024

Job Details


Department
Health & Human Performance

Job Posting Title
Senior Administrative Assistant, Department of Health and Human Performance

Job Description

Position involves administrative and general office support duties along with some specialized tasks, including assistance to the departmental chair and faculty. Duties will include communication, scheduling, accounting and bookkeeping, assistance with personnel and programming processes, data management, and public relations assignments. Will utilize standard office tools and technology and will supervise and provide leadership to student employees. A successful candidate needs to be able to manage tasks simultaneously, work independently and in a team-environment, possess strong communication skills, be willing to learn or have experience in computer platforms such as Workday, be well organized, and detailed oriented.

Minimum Qualifications: High School diploma or GED equivalency and one year of office experience or one year of post-secondary education required.

Preferred Qualifications :
  • Associate degree or higher
  • More than one year of office experience
  • Highly proficient with Microsoft Office suite (especially Excel)
  • Proficient in Workday
  • Experience in supervision
  • Excellent customer service skills
  • Superior written communication skills
Appointment Date: June 9, 2024

Application Priority Deadline: May 28, 2024. Review of applications will begin immediately and continue until the position is filled.

Hourly Rate : $14.50, plus benefits

Benefits: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/

Responsibilities:
  • In a dynamic and professional environment, communicate with students, faculty, staff, and administrators on a daily basis, sometimes regarding confidential issues. The individual hired must be able to communicate with individuals of various backgrounds, nationalities, and temperaments on a daily basis. The individual hired must screen and transfer calls and visitors as necessary and direct inquiries to appropriate individuals and offices.
  • Maintains all budgetary accounts. Prepares payment vouchers, travel authorizations, travel payment vouchers, and purchase requisitions.
  • Makes travel arrangements and submits reimbursements for the department chair, faculty and staff.
  • Assists chair with correspondence, spreadsheets, and documents.
  • Assists chair with scheduling meetings, classes, activities, facilities, and classrooms
  • Maintains inventory and orders office supplies and equipment as needed. Coordinates the maintenance of office equipment. Orders supplies and equipment as necessary.
  • Interviews, selects, coordinates, schedules, supervises trains and evaluates student employees. Assigns daily tasks to student employees.
  • Organizes and maintains digital and paper files and records, with primary responsibility for maintaining the security and confidentiality of all departmental files.
  • Other duties as assigned by the department chair.
Application Process: To apply for this position, please visit https://fhsu.wd1.myworkdayjobs.com/CAREERS . Only electronic applications submitted through the webpage will be accepted.

Required Application Documents: Applicants should submit a cover letter, resume, and names and contact information for three professional references. Applicant documents should be submitted in one PDF.

If you have questions regarding the position, please contact:

Name: Dr. Steve Sedbrook, HHP Chair

Email: ssedbroo@fhsu.edu
Phone: (785) 628-5843

Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.

Company

Fort Hays State University

Fort Hays State University was founded in 1902 as the Western Branch of Kansas State Normal School. The institution was originally located on the grounds of Fort Hays, a Nineteenth-Century frontier military outpost. The state of Kansas initially intended the university’s academic programs to focus on agriculture, but it opened as a “normal” or teacher’s college.

FHSU today is a regional comprehensive public university where determined, innovative and caring faculty and staff share a deep commitment to teaching and mentoring students. Our mission is to develop the engaged global citizen-leaders our world needs today. 

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