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Archives Coordinator and Public Services Supervisor

University of Idaho
Idaho, United States
Salary Not specified
Date posted
May 21, 2024

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Job Details

University of Idaho

Archives Coordinator and Public Services Supervisor

Location: Moscow

Division/College: General Library

Employee Category: Classified

Pay Range: $17.00 per hour or higher depending on experience

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
The Archives Coordinator and Public Services Supervisor reports to the Head of Special Collections and Archives and assists with processing university and manuscript collections, including accessioning, arrangement and description, and preservation of materials in all formats. A focus of the position is to expand access to archival collections by encoding finding aids using Encoded Archival Description (EAD) for contribution to the Archives West consortium and by contributing to the Library's historical blog, Idaho Harvester. This position supports outreach by creating online exhibits and digital collections as well as assisting with the creation and installation of physical displays in and outside of the Library. Providing patron reference service, including assisting with orders and inquiries, is an important component of the position. As Public Services Supervisor, this position is responsible for training and supervising student workers in the department, as well as coordinating public access to the Reading Room. Other duties may be assigned as needed.

Minimum Qualifications:
  • High School Diploma or equivalent

  • Working with library catalogs and databases
  • Working in archives, museums or similar collections
  • Using computer software and applications for word processing, developing spreadsheets, email, and internet research
  • Working independently and as part of a team
  • Providing customer service in a public facing role
  • Supervisory experience (training, planning, evaluating)

Preferred Qualifications:
  • Bachelor’s degree
  • Experience with Archivist’s Toolkit, ArchivesSpace, or other content management system software
  • Experience with encoded archival description practices
  • Knowledge of University of Idaho, Idaho and Pacific Northwest history
  • Experience conducting reference interactions
  • Strong written, verbal, and interpersonal communication skills

Physical Requirements & Working Conditions:
  • Ability to lift, carry and/or otherwise move up to 35 lbs
  • Ability to work in an environment that may include dust and/or mold
Ability to lift, carry and/or otherwise move up to 35 lbs Ability to work in an environment that may include dust and/or mold

Required Licensures, Certifications or other

Posting Number: SP004433P

Posting Date: 05/21/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
Applications received by 06/04/2024 will receive first consideration.
All applicants are asked to submit their resume, a letter of qualification, and three references within the application. The letter of qualification should address all of the required and preferred qualifications for the position.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit:

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.



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