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Buntrock Commons Coordinator

Employer
St. Olaf College
Location
Minnesota, United States
Salary
Salary Not specified
Date posted
May 21, 2024

View more

Position Type
Administrative, Student Affairs, Student Activities & Services
Employment Level
Administrative
Employment Type
Full Time

Job Details



Buntrock Commons Coordinator

Description


Position Title: Buntrock Commons Coordinator

Department: Student Life and Finance Office

Reports To: Director of Auxiliary and Buntrock Commons

Classification: Non- Exempt E
FTE: 1
Salary: $22.15 - $24.25

Essential Job Duties:

1. Manage CS Gold and Ole Card services
  • Provide customer service support related to the Ole Card to students, staff, and faculty.
  • Oversee the production of campus ID cards.
  • Manage and support the Ole Card Web Deposit System, meal plans, admissions dollars, department dollars, print dollars, and flex dollars within the CS Gold System.
  • Reconcile the CS Gold account daily, including invoices for payment to food services and Carleton College, and work with the Business Office and IT regarding CS Gold Ole Card issues.
  • Support the Point of Sale System through the Ole Card System on campus and to outside businesses.

2. Coordinate scheduling and reservations for the College, and Buntrock Commons Event Support
  • Facilitate space reservations for Buntrock Commons and most classroom spaces for non-academic use
  • Collaborate with other schedulers (Music, Athletics, Registrar's Office, Lion's Pause), and the Conferences, Camps, and Events Management Office
  • Manage reservation policies and procedures for tabling spaces, hallway displays, and other resources
  • Provide training opportunities on utilizing the room reservation system
  • Coordinate room set up and support technology needs for Buntrock meetings and events,in collaboration with Facilities, Food Service and Host organizations
  • Assist with Minors on Campus processes and oversight

3. Manage transportation
  • Oversee college fleet reservations and maintenance including check-out/in process, key
  • Submit mileage changes to the Business Office monthly
  • Coordinate College transportation offerings including liaising with various transportation vendors, coordinating taxi voucher system, and tracking monthly ridership
  • Ensure compliance with the college's driver's authorization policies and tab renewals

4. Assist with Lion's Pause Kitchen operations
  • Assist with training and supervising the Lion's Pause Co-Coordinators in concert with Office of Student Activities staff, and help advise Lion's Pause Kitchen and Finance executive and general staff.
  • Assist with oversight, training, and support of Pause financial operations and scheduling. Create a work calendar for the Lion Pause Kitchen student work staff. Track hours and monitor the allotted budget for student work, work allowances.
  • Acquire and maintain Servsafe certification, and assist with oversight of health and safety standards, including regular walk throughs of the Pause Kitchen checking product dates, cleanliness of the kitchen, and ensuring we are compliant with all health code regulations.
  • Assure that all licenses for kitchen operation are kept up to date.

5. Manage Administrative Office functions and Buntrock Student Desk Staff
  • Facilitate the lowering, raising and replacement of Buntrock Commons' flags
  • Provide customer service to students, staff, faculty, and guests of the College
  • Train, supervise, and evaluate Buntrock Building Managers
  • Hire, train, and supervise Buntrock Information Desk Staff
  • Develop procedures, protocols, and job responsibilities for Buntrock student staff.

6. Other duties
  • Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community
  • Complete and meet deadlines for required training and performance management cycle
  • Perform other duties as assigned


Work Schedule:

Term: Year-round

Shift: The standard 40-hour work schedule is Monday - Friday; flexibility for rotating shifts between 7:00 am and 6:00 pm may be needed based on coverage needs of the department. Flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors. Some evening and weekend hours required for special events, training, or occasional meetings.

Required Qualifications: Maintain a valid driver's license and meet St. Olaf College driver authorization criteria with a satisfactory driving record

Required Education: High school diploma or equivalent;

Required Experience: 1+ years of administrative experience or facilities management experience

Preferred Qualifications:

Preferred Education: Bachelor's Degree in Student Affairs, College Student Personnel, Facilities Management, and or related field

Preferred Experience: 3+ Years of experience in building operations, student engagement, hospitality, or student services

Prerequisites:

Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at its sole discretion, to conduct periodic background checks.

Disclaimer:

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.









About Us

Who We Are:

Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

The college offers a comprehensive benefits package, including a 9% retirement match, monthly contributions to a retirement healthcare account, contributions to eligible employees' health savings accounts, a significant tuition discount (up to an 80% reduction) at ACM and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/

A link to our DEI page: https://wp.stolaf.edu/equity-inclusion/

A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483

An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/

An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/

The college strongly recommends that incoming students and new employees complete the primary COVID vaccine series before beginning their studies or work on campus, and that all members of our campus community remain up to date with COVID vaccines, per CDC guidance.
For Staff Application Assistance:
employment@stolaf.edu
507-786-3068
For Faculty Application Assistance:
facultysearch@stolaf.edu
507-786-3356
Nondiscrimination Policy St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment.
Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, mcdowell@stolaf.edu, (507) 786-3465.


To apply, visit https://fa-ewur-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_3/job/856/?mode=location





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Company

St. Olaf College

One of the nation’s leading liberal arts colleges, St. Olaf serves 3,000 students, ranks #1 among U.S. colleges for the number of students studying abroad, and celebrates carbon-free electrical power.  Its mission is to challenge students to excel in the liberal arts, examine faith and values, and explore meaningful vocation in an inclusive, globally engaged community nourished by Lutheran tradition.  The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, restored, historic river town of 20,000 located 45 minutes south of the Twin Cities.

A St. Olaf education embraces the entire undergraduate experience. Students learn not only in the classroom, but also in residence halls, rehearsal rooms, practice fields, worship services, student employment, and community organizations. These diverse learning opportunities work together to help students achieve a comprehensive set of college-wide learning goals.

At St. Olaf College we are dedicated to creating an inclusive and globally engaged community. We believe in fostering different identities, beliefs, and traditions because our differences make us stronger. St. Olaf strives to promote cultural diversity and multicultural understanding and create a campus where individuals of all backgrounds feel accepted and supported. We encourage applications from candidates committed to the enrichment of our diverse community.

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