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Administrative Program Coordinator

Employer
Johns Hopkins University
Location
Baltimore, Maryland, United States
Salary
Salary Not Specified
Date posted
May 20, 2024

View more

Position Type
Administrative, Academic Affairs, Research Administration
Employment Level
Administrative
Employment Type
Full Time

Job Details


Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Center for Indigenous Health (CIH) is located within the Department of International Health at the Johns Hopkins Bloomberg School of Public Health. CIH has satellite offices located in the Southwest and Great Lakes regions of the Midwest where much of our community-engaged work is done. CIH employs over 250 staff and faculty. The core activities housed at CIH include research studies of behavioral/ mental health, infectious diseases, a graduate and doctoral training and scholarship program and wide array of public health service activities. More information about the CIH can be found here: Home - Johns Hopkins Center for Indigenous Health (jhu.edu).

The Center for Indigenous Health (CIH) is seeking an Administrative Program Coordinatorto work as part of its community-based leadership team. This is a full-time exempt position. This position works together with the Center’s Training Program team (Training Program Director, Manager, and additional Coordinators). This position reports to the Training Manager and Director. The Center has a mission to work in partnership with Indigenous communities to raise the health status and self-sufficiency of Indigenous peoples to the highest possible level. This mission is accomplished through four core activities: 1) Policy, 2) Education and Training, 3) Wise Practices, and 4) Research.

Specific Duties & Responsibilities

  • Provide high-level administrative support for the Center for Indigenous Health.
  • Manage high-level projects to ensure smooth operation and efficiency.
  • Manage intern programs and coordination for short-term visitors.
  • Manage administrative writing tasks (such as compiling drafts of letters of recommendation).
  • Distribute and track completion of evaluations and surveys for various programs using Qualtrics.
  • Update the Training Program database with student information following each Institute.
  • Provide coordination for Institute course planning teams (i.e. attend all meetings, take notes, record action items, ensure that progress is being made).
  • Build the course websites for all Institute courses on Course Plus.
  • Assist with logistics for student travel and in-person events.
  • Serve as a Teaching Assistant for some courses each Institute and Term courses in the MPH and DrPH concentration courses.
  • Coordinate the graduate student mentorship events and webinars for graduate students and alumni.
  • Exercise leadership in highlighting Departmental and Center policies, resources and benefits and distributing these to others as needed.
  • Assist the Training Director with the development of the new Indigenous Health MPH and DrPH concentrations.
  • Maintain confidentiality of documents and files.
  • Perform miscellaneous related duties as assigned.


Additional Knowledge, Skills, & Abilities

  • Strong cultural safety skills.
  • Extensive experience and working knowledge in diversity, equity and inclusion.
  • Proficiency in the use of computers, including Microsoft 365 and other software applications, web-based databases, spreadsheets, and word processing.
  • Excellent organizational and time management skills.
  • Independent and self-motivated.
  • Highly organized and detail oriented.
  • Ability to manage multiple and competing priorities.
  • Excellent oral and written communication skills; ability to communicate effectively across disciplines and within a variety of culture.
  • Demonstrated strong, positive interpersonal skills.


Other

  • Current driver’s license issued by the state of residence and good driving record required.
  • Ability to travel with overnight stays required as needed. Some evening, weekend and holiday work may be required.
  • This position will maintain background clearance as required by the employer and any collaborating agencies.


Minimum Qualifications
  • Bachelor's Degree.
  • Three years progressively responsible professional level administrative or finance experience.
  • Additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Experience in program administration in an academic environment.
  • Project management experience.

Classified Title: Administrative Program Coordinator
Job Posting Title (Working Title): Administrative Program Coordinator
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,300 - $93,500 Annually ($55,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday to Friday: 8:30 am – 5 pm
Exempt Status: Exempt
Location: School of Public Health - East Baltimore Campus
Department name: 10001145-Center for Indigenous Health
Personnel area: School of Public Health

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visithttps://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visithttps://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visithttps://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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