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Coordinator/Career Education Grants & Programs

Peralta Community College District
Oakland, California, United States
Salary Not Specified
Date posted
May 20, 2024

Job Details

College Information

Peralta/College Information

Merritt College

Merritt College is a public, comprehensive, two-year college, maintained by the Peralta Community College District in Alameda County. With a comprehensive day and evening program of transfer, technical, occupational and basic skills education, the College is committed to meeting the educational needs of the diverse student population it serves.

Located on a 125-acre site in the hills of East Oakland, Merritt College combines modern, spacious facilities with a spectacular view of the entire Bay Area. An integral part of a large, busy urban community, the location provides a sense of tranquility and peace.

Position Information

Job Title
Coordinator/Career Education Grants & Programs

Time Base
40 hours/wk, 12 months/yr

Salary Range: $6,636.76 - $8,035.85/mo, Hiring Range: $6,636.76 - $7,300.75mo- The maximum initial placement is Step 3 depending on experience.

Position Type

Dean of Math, Science, & Technology (652)



Job Description Summary

This vacancy is open ONLY to current regular and hourly employees who are members of SEIU Local 1021. Per new Article 8.7 of the Local 1021 hourly contract, this job is being posted for ten (10) working days.

This position is categorically funded. Continued employment is contingent upon refunding of the position.

Under general supervision of the Dean of Math, Science and Technology, coordinates Career Education grants and related program activities in the Division of Math, Science and Technology. Coordinates the Cybersecurity Apprenticeship Program, Cybersecurity Enhanced Pathways Program, City of Oakland Cannabis Workforce Certification and on the Job training program, and USDA AFRI Agriculture Workforce Training program. Coordination includes fiscal coordination, grant compliance coordination, event and activity coordination, and coordination of information management systems. Performs other duties as assigned.

This position is funded by a categorically funded program/project. Continuation of the position is contingent upon refunding of the program/project.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

• Create, monitor and maintain a database of information for partnering colleges from around the nation, including contact information, contract (sub-awards) receipts, report submissions and contributions (industry donations, equipment purchase recommendations).

• Coordinate the activities of programs with related activities of other departments or work units to achieve maximum fulfillment of goals and objectives, and ensure optimum delivery of program/activity services.

• Monitor and track program budgets, prepares reports and records concerning program budgetary activities

• Coordinate, edit and distribute program communications including e-newsletters and website content.

• Maintain complex records of all grant activities, meeting notes, data, calendars and information requests by partner institutions.

• Review and analyze reports, records, and directives, and confer with others to obtain data required for planning program activities, such as new commitments, status of work in progress and problems to be handled

• Coordinate and monitor program development activities (face to face and online), including event communications, participation/enrollment and follow-up.

• Develops and maintains a resource filing system for grant related materials.

• Acts as a resource person for the program by responding to information and resource inquiries from other community colleges, industry partners, and the general public.

• Provides office support to the project team as assigned; designs forms and procedures to assist in better project efficiency and implementation of grant deliverables;

• Performs other related duties as required.

Minimum Qualifications

1. Possession of a Bachelor’s Degree from an accredited college or university and four (4) years of experience involving proposal development, fundraising, and grant performance monitoring, including experience developing concept driven curricula incorporating applied academics; or an equivalent combination of education and qualifying experience that could likely provide the desired knowledge and abilities.
2. Knowledge of, and proficiency in, the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite, Word, Excel, Publisher, Outlook and PowerPoint) and the Internet browser, websites and E-mail.
3. Ability to manage complex multi-tiered projects in a cooperative environment, manage budgets, develops policies and procedures, supervise staff, and work with consultants.
4. Ability to review, research, and assess complex analytical information and project future needs, plan strategies, and formulate actions.
5. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.

Desirable Qualifications

o Department coordination in the California Community College System
o Program evaluation techniques and methodology.
o Grant and budget development, analysis, reporting and tracking.
o Experience working with NOVA and/or Federal grant reporting systems.
o Laws, regulations, and guidelines with respect for grant/budget regulations.
o Current development, standards, methods, and trends, that will demonstrate professional competency in the field of activity.
o Knowledge and experience with work-based learning program design and implementation.
o And/or experience of program administration in the California Community College system.

• Ability to:

o Train staff assigned to the activity.
o Interpret laws and regulations related to the grant/budget process, and apply this knowledge to the performance of daily duties and responsibilities and/or interpret the information to others.
o Prepare and maintain accurate records and reports.
o Communicate effectively in the oral and written form.
o Demonstrate other professional knowledge that may be required to successfully perform in the field of activity.

Environmental Demands

• occasional work performed alone

• constant work around and with people

Other Requirements


• occasional standing, walking, stooping, kneeling, squatting, and climbing stairs

• occasional lifting and carrying up to 15 lbs.

• occasional pushing and pulling up to 20 lbs.

• occasional twisting of body

• occasional use of manual dexterity

• occasional use of tactile acuity

• occasional use of visual acuity from a distance, with depth, and for color

• frequent work at a rapid pace

• frequent reaching, high, low, and level

• frequent audio acuity at all ranges, including speech

• frequent visual acuity for reading

• constant sitting

• constant use of clear oral communication

Tools & Equipment Used

• Standard office equipment

Application Deadline Date
June 7, 2024

Open Date

First Review Date

Special Instructions to Applicants


1. Required documents will include:

· Current resume of experience, formal education/training and qualifications.
· Copies of supporting credentials, if applicable.
· Copies of transcripts from fully accredited colleges or university institutions.
(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE .

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS .

3. Travel expenses for the interview and selection process will be borne by the candidates.

4. Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.


Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:


Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.


Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

Benefits Information

Benefits Information

Benefits Information


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical, dental, vision, prescription drug insurance coverage*

• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 25.37% of your salary to the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at The CalPERS member handbook is available at, please visit the website at After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

* Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.

Mission Statement

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.
Applicant Documents
Required Documents
  1. Resume
  2. Transcripts
Optional Documents
  1. List of References
  2. Other Document
  3. Training/Certification Document


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