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Position Information

Fiscal Year

Position Title
Events & Reservation Specialist

Classification Title
Staff Assistant

Student Unions

Posting Number

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Position Type

Professional Appointment Term

Salary Grade

Posting Detail Information

Position Summary

The Division of Student Life invites applications for the Events & Reservation Specialist position within Student Unions . In this role, you will review reservation requests, assist customers with event planning, coordinate event details, schedule resources and provide outstanding customer service to a diverse population.

As the Events & Reservation Specialist, your responsibilities include:
  • Produce, interpret and distribute daily, weekly, and yearly statistical reports
  • Review and respond to all standard room reservation requests associated with the Student Union, Harriman Hall, exterior spaces and classroom reservations
  • Manage the department’s website content and update regularly
  • Coordinate assessment and research efforts; make recommendations on process improvements
  • Data entry; input/update event information daily and coordinate the scheduling for multiple venues on North and South Campuses through the utilization of sophisticated events software (7PointOps)
  • Manage display cases, allocation and assignment of lockers, and all digital signage
  • Coordinate locking/unlocking of reservation rooms and exterior doors based on the reservations schedule
The successful candidate will work to build trusted relationships and be visible, accessible, and approachable.

Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university’s goals of inclusive excellence.

Outstanding Benefits
Working at UB offers world-class benefits that exceed salary alone. There are personal rewards such as health and retirement plans, training opportunities and access to recreational resources. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. We focus on creating and sustaining a healthy mix of work, personal life, and academic pursuits to support work-life effectiveness. Visit our benefits website to learn about our benefit packages .

About Student Unions
The University at Buffalo’s Student Unions are an essential part of student life on campus. We create a welcoming, fun, and relaxing social heart of our campus. We provide a safe space for every member of the campus community to build pride and character, create life-long memories, and share ideas. We deliver innovative, student-focused, and sustainable services to meet and exceed student needs.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications
  • Bachelor’s degree required.
  • Minimum of one year of progressive experience.
  • Demonstrated experience working with diverse populations.
  • Excellent oral and written communication skills.
Preferred Qualifications
  • Ability to successfully manage multiple priorities and tasks.
  • Excellent communication and interpersonal skills.
Physical Demands

Salary Range

Additional Salary Information


North Campus

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Special Instructions Summary

Additional Information

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Is a background check required for this posting?

Background Check Notification

Contact Information

Contact's Name
Danielle Coats

Contact's Pronouns

Contact's Title
Staff Assistant

Contact's Email

Contact's Phone

Posting Dates


Deadline for Internal Applicants

Deadline for External Applicants
Internal Only

Date to be filled


Number of References Required

Reference Cutoff Date

Instructions to Applicant

For more information, click the "How to Apply" button.


University at Buffalo

UB is New York’s largest public university, one of America’s leading research universities and a flagship in the SUNY system.

UB is a top 40 university in a top city in which to attend college, and with more than 1,300 acres across three unique campuses, there is always something new to explore. Regular shuttle service takes students between North Campus and South Campus, and the Downtown Campus is easily accessible by Metro Rail

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