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Program Assistant

Lincoln University of Pennsylvania
Lincoln University, Pennsylvania (US)
Based on Collective Bargaining Agreement
Date posted
May 20, 2024

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Position Type
Administrative, Student Affairs, Student Activities & Services
Employment Level
Employment Type
Full Time

Job Details

Job Title: Department Program Financial Assistant
Classification: Administrative
Division: Student Success
Department: 50% Experiential Learning 50% International Programs
Reports To: Department Administrator or Designee
FLSA Status: Hourly, Non-Exempt
Job Type: Regular Full-Time/12 months
Location: Lincoln University, PA (near Oxford, PA)
Campus: Main Campus


Minimum Job Qualifications

60+ college credits, Associate’s degree, specialized training or certification in related area, or five or more years of related and commendable work experience; 

Demonstrated advanced working knowledge of finance procedures and systems;

Outstanding analytical, technical, multi-tasking, time management, organization, and interpersonal skills;

Exceptional ability to build and maintain effective working relationships;

Exceptional data entry and processing skills;

Proficiency in automated financial / records management and document processing systems, i.e., MS Office Suite of Applications;

Work well independently and in a team environment;

Demonstrated ability to use good judgment, follow through on assigned tasks, and maintain confidentiality; and

Commitment to professional development.

Essential Job Functions

Within established department procedural guidelines, the incumbent performs advanced or complex administrative support functions to complete assigned duties and ensure compliance with University policies and external I governmental agency regulations.

Essential job functions may include, but are not limited to the following:

Plan and coordinate office workflow to meet departmental performance objectives and ensure operational efficiency;

Perform advanced data and document processing functions in automated systems;

Prepare and distribute financial reports;

Respond to walk-in, e-mail and telephone inquiries and resolve related issues;

Maintain an organized office and protect sensitive/confidential information;

Access, retrieve and store records according to established file systems

Perform general business and banking transactions, i.e., manage cash receipts, prepare bank deposits, purchase orders, account reconciliation, and accounts and receivable;

Compile and analyze financial and/or statistical data

Prepare and distribute general correspondence and financial reports;

Complete special or cyclical projects and additional tasks that reflect the nature of the actual work assignment.

Working Conditions

Work is primarily performed in a university campus environment and requires a flexible schedule including evening and weekend work. Travel for administrative work is expected. The employee is subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes.

Physical Demands

Moderate lifting up to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and body mobility to stoop, kneel, bend and reach.

Lincoln University is an equal opportunity employer and encourages women, people of color, individuals with disabilities, and veterans to apply The University is committed to enriching its educational experience and its culture through the diversity of its faculty, administration, and staff.


Learn. Liberate. Lead.

Since its founding more than 165 years ago, those three words have defined our mission at Lincoln University. We're dedicated to empowering our students with the knowledge, confidence, and connections to achieve success and rise to the top.

Lincoln University, the nation’s first degree-granting Historically Black College and University (HBCU), educates and empowers students to lead their communities and change the world.

We're dedicated to empowering our students with the knowledge, confidence, and connections to achieve success. When you choose Lincoln University as your workplace, you're doing more than just getting a job. You're becoming part of a campus community that is tight like a family and filled with people who look out for each other. You're becoming part of the latest chapter in a long and proud history of learning at the nation's first degree-granting historically black college and university (HBCU).

As our Alma Mater school song calls it, our "dear old Orange and Blue" has been devoted to and defined by our core values of respect, responsibility, and ultimately, results. Those values and our commitment to the success of our students have long attracted an interracial and international body of enrollees from our community, region, and around the world.

Since our founding in 1854, our impact has been tremendous. In fact, during our first 100 years, Lincoln graduated approximately 20 percent of the black physicians and more than 10 percent of the black attorneys in the nation. Our alumni have led more than 35 colleges and universities and scores of prominent churches. They also include U.S. ambassadors; mission chiefs; federal, state, and municipal judges; mayors; and city managers. Others have made names for themselves in creative and entertainment fields, including writers, directors, comedians, and film executives.

Established as The Ashmun Institute in 1854, the institution was renamed Lincoln University in 1866.

Located on 429 acres in southern Chester County, our main campus marries tradition and modern facilities, with sweeping pathways that encourage walking and contemplation within a safe and scenic landscape. Lincoln is within about an hour of several major cities: we are 45 miles from Philadelphia; 55 miles from Baltimore; and in Delaware, 25 miles from Wilmington, and 15 miles from Newark. These cities not only provide a variety of entertainment and leisure options but many important job and internship opportunities for our students.

Lincoln University of Pennsylvania

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