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Legal Assistant II

Georgia State University
Atlanta, Georgia, United States
Salary Not Specified
Date posted
May 20, 2024

Legal Affairs Assistant II

Legal Affairs

Atlanta Campus

These are exciting times at the Legal Affairs Department. We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team.

The Legal Affairs Department is seeking (1) Legal Affairs Assistant II to join the already awesome team taking the Legal Services Department to the next level of excellence!


· A flexible work environment

· Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

· A knowledge-sharing organization that works collaboratively with diverse partners.

· Professional development opportunity and mentorship

· A rapidly growing center within an academic setting


The ideal candidate provides the following duties:

· Respond to records requests including Georgia Open Records Act requests, subpoenas, requests for production, court orders and search warrants. Coordinate with other departments within the University for record retrieval. Assess and process fees associated with search, retrieval, redaction, and other costs related to requests. Maintain related files, status spreadsheets, and correspondence.

· Train and supervise front office Senior Administrative Coordinator. Back up for front office Senior Administrative Coordinator.

· Support IP attorney with Material Transfer and Non-Disclosure Agreements. Screen for controlled substances related to MT As on Visual Compliance website. Monitor: Various iterations of agreements and route final version to appropriate authorities for execution. Maintain MT A/NDA agreement files, status spreadsheets, and correspondence.

· Maintain Student Bankruptcy files; submit proof of claim documents on behalf of the University. Work with Student Accounts to ensure hold and collection efforts are appropriate to bankruptcy status. Process checks received from the Chapter 13 Trustee. Maintain related files, status spreadsheets, and correspondence.

· Initial review of select contracts. Screen and route standard affiliation agreements for signature.

· Conduct legal research and information gathering. Maintain University litigation files, status spreadsheets, and correspondence. Coordinate preservation of information efforts in response to Ante Litem notifications.

· Provide executive support for University Attorney. Coordinate her calendar. Maintain student/staff/faculty appeal and grievance files. Assist the University community by providing general information about University policies and procedures. Notary Public duties. Maintain department budget and personnel records. State, Foundation, and Peard account reconciliation. Process Travel Authorizations and Travel Reimbursements. Process payments for GORA requests, subpoenas, royalties, and restitution.

Georgia State University Values
  • COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university.
  • INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility.
  • TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place.
  • INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources.
  • EXCELLENCE: Achieving the highest standards and distinction in teaching, research and service.
  • STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.

USG Core Values Statement
  • The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy and can be found on-line at

Equal Employment Opportunity

Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Background Check
Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Qualifications :

Minimum Hiring Qualifications:

Bachelor's degree and 4 or more years of related experience or a combination of education and related work experience.

Preferred Hiring Qualifications:

Knowledge of Georgia Open Records Act, Knowledge of Family Educational Rights and Privacy Act, Knowledge of Federal Bankruptcy law as it pertains to educational debt, PantherMart, Spectrum, ADP, Notary Public

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