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ASSOCIATE REGISTRAR
GEORGIA STATE UNIVERSITY
COLLEGE OF LAW
OFFICE OF ACADEMIC AFFAIRS

Part of one of the Southeast’s largest comprehensive research universities, Georgia State College of Law is a dynamic urban centered law school located in the heart of Atlanta with approximately 650 full-time and part-time students.

These are very exciting times for Georgia State College of Law. We are growing and we are excited that you are interested in becoming a part of our team. Our organization includes individuals who are empowered to use their talent to achieve our mission which includes accessible education, impactful research, and service to our communities.

Reporting to the Associate Dean for Academic Affairs, the Associate Registrar for Law provides leadership and management of all aspects of student registration, records, and scheduling for the Law School, ensuring the integrity and confidentiality of student and institutional records. Oversees and coordinates instructional space assignments, curriculum management, and administration of examinations to all students. Provides direction for the maintenance and enhancement of the academic information structure for the Law School, to include data management, analysis, and security. This position will supervise an Assistant Registrar and seasonal exam proctor employees.

The position works closely with the Associate Dean of Academic Affairs and the Associate Dean for Student Success Programs & Strategic Enrollment Management. Emphasis is placed on technical skills in addition to interpersonal and communication skills. The position compiles data, statistics, and provides responses regarding student data to law school accrediting agencies. This position is also responsible for assessing, identifying, and recommending useful technological updates and implementations to create a more efficient work environment.

Preference will be given to candidates demonstrating a knowledge of law registrar-related functions, processes and laws governing student records and those who have a working knowledge of integrated student record data systems, such as Banner and Banner Workflow, together with a knowledge of SQL, and Argos for operational functions and report writing.

KNOWLEDGE, SKILLS & ABILITY
  • Ability to provide excellent customer service.
  • Ability to work effectively with a range of constituents in a diverse community including Law School students, faculty, staff, alumni, and University colleagues.
  • Demonstrated skill and knowledge of database creation; database queries and data collection.
  • Ability to exercise considerable judgment and discretion in matters that are sensitive or confidential.
  • Ability to multi-task and work with a high degree of accuracy under considerable time pressure and simultaneous deadlines.
  • Knowledge and comprehensive understanding of student records management principles, regulations, policies, and procedures.
  • Skill in the use of computerized student information systems, especially BANNER
  • Knowledge and understanding of curriculum management processes, methods, policies, and procedures.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Skill in organizing resources and establishing priorities.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge of law school academic and graduation requirements and eligibility requirements for bar examinations.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.
Essential duties of this position include but are not limited to:

REGISTRATION/CLASS SCHEDULING (20%)
  • Oversee registration process for law students.
  • Establish semester hour limits for law students and joint degree students.
  • Create and maintain master curriculum database, historical course information, enrollment data, and internal grid schedule.
  • Create electronic class schedules for course registration number production.
  • Register students for 5000-level courses, and joint degree program students for courses.
EXAMINATION/GRADING (20%)
  • Manage the exam process for in-class and take-home exams.
  • Create and maintain records of class and grade rolls.
  • Collect and enter grades on College and University data systems.
  • Review and execute all grade changes; audits, removes, or extends incomplete grade assignments.
  • Calculate rankings for 1st, 2nd and graduating students.
  • Determine eligibility for Law Review and other student organizations.
GRADUATION (10%)
  • Conduct student audits to determine graduation eligibility.
  • Maintain graduation requirements on PACE system for transitioning students.
  • Maintain graduation requirements on DegreeWorks system.
  • Provides student advisement with respect to registration and graduation logistics
CONTINUOUS FUNCTIONS - 50%
  • Supervises Assistant Law Registrar.
  • Create and maintain Law Academic Calendar.
  • Compiles statistical information for accrediting agencies, including the American Bar Association and Association of American Law Schools.
  • Manage Student Bar certification process.
  • Create and distributes data for national reports and publications.
  • Create databases for customized reports and lists.
  • Manage electronic faculty evaluations.
  • Counsel students on a variety of academic, administrative and personal issues.
  • Participate in University and College of Law Committee work, including attending scheduling meetings.
  • Maintain and update the Law Registrar web site.
  • Review, approve and input student and course information in BANNER.
  • Serves as a liaison between the department or college and the University community.
  • Assist the Dean and Associate Deans with special projects.
GEORGIA STATE UNIVERSITY VALUES
  • COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university.
  • INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility.
  • TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place.
  • INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources.
  • EXCELLENCE: Achieving the highest standards and distinction in teaching, research and service.
  • STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.

USG CORE VALUES STATEMENT

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .

EQUAL EMPLOYMENT OPPORTUNITY

Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

BACKGROUND CHECK
Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Qualifications :



MINIMUM HIRING QUALIFICATIONS:
  • Bachelor's degree in a related field and four years of supervisory/management, or a combination of education and experience.
PREFERRED HIRING QUALIFICATIONS:
  • Familiarity with relevant laws and regulations governing student records and academic policies.
  • Experience with data management and analysis, and associated technology.
  • Proficiency in using student information systems (SIS) and other relevant software applications.
  • Knowledge of accreditation standards and processes.
  • Demonstrated experience in managing complex projects and processes.
  • Strong understanding of higher education administration and the academic environment.
  • Excellent written and verbal communication skills.


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