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Administrative Assistant II

Employer
Morgan State University
Location
Baltimore, Maryland, United States
Salary
Salary Not Specified
Date posted
May 17, 2024

Job Details

Posting Details

Posting Summary

Job Title
Administrative Assistant II

Division
Divison of Academic Affairs

Department
Department of Honors College

Work Status
Full Time

Position Category
Staff

FLSA
Non-Exempt

Pay Range
09

Minimum
Commensurate with experience

Maximum
Commensurate with experience

Fund Source
State Support

Job Duties
  • Supports external and internal constituent groups by helping to support successful CIA -Honors College events
  • Reserves office spaces
  • Manages office calendars
  • Gathers and circulates important information
  • Answers main telephone lines and check of voicemail messages daily
  • Composes and prepares written documents and correspondences for the CIA -Honors College, including memos, letters, presentations and spreadsheets
  • Acquires and maintains a full awareness and knowledge of the CIA -Honors College Operational Manual and serves as the point of contact for all administrative needs
  • Responsible for data management. Including assistance with maintaining the CIA -Honors College website, managing CIA -Honors College general email account, and updating office calendars
  • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
  • Achieves financial objectives by monitoring the annual division budget, scheduling expenditures, analyzing variances and
  • Initiates any corrective actions; makes purchases, order supplies, transacts reimbursements and reconciles accounts
  • Performs special projects, and other related duties as assigned or directed. The omission of specific duties does not preclude the Executive Director from assigning duties that support the overall objectives of the CIA -Honors College
Requested Minimum Qualifications

Education: High School Diploma or GED is required.

Experience: Three years of secretarial experience is required.

Knowledge, Skills, Abilities:
  • Comprehensive knowledge of and skill in the practical application of office practices, procedures, and equipment; of business English, spelling, punctuation, grammar, and arithmetic; of UMS policies and procedures and the institution’s purpose, goals, and procedures.
  • General knowledge of and skill in the use of word processing, database, and spreadsheet software programs. Skill in composing a variety of correspondence; in operating manual and automated office equipment; in managing filing systems; in gathering and summarizing information; in maintaining confidentiality of information and handling sensitive matters with discretion and tact.
  • Ability to project a professional and positive image; to understand and follow oral and written instructions; communicate effectively both orally and in writing; to make effective oral presentations; to interact with students, public officials and staff at all levels in a courteous and efficient manner; to plan, organize, prioritize, and execute complicated and continuing assignments without instruction; to manage office operations and staff.


Other:

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Other Preferences for Consideration

Posting Detail Information

Posting Number
ST01057

Number of Vacancies
1

Job Open Date
05/17/2024

Application Review Date

Job Close Date
06/10/2024

Special Instructions to Applicant

Please enter two professional references in the References page of the application.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this career opportunity?
    • Career Fair
    • Morgan's Career Website
    • Another Job Website
    • Internal Job Posting
    • Word of Mouth
    • Other
  2. * Do you have a High School Diploma or GED?
    • Yes
    • No
  3. * Do you have at least three years of secretarial experience?
    • Yes
    • No
  4. * How many years of experience do you have working in an office environment?
    • 1-2
    • 3-5
    • 6-8
    • More than 10
  5. * What is the role of technology in delivering career services? How quickly do you adapt to new technology?

    (Open Ended Question)

  6. * What software systems have you used in your career?

    (Open Ended Question)

  7. * Are you a current, past or retired Morgan University employee? Are you a current, past or retired State employee? If YES to pass, retired or current STATE employee, please put the agency. If not applicable, put N/A.

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. High School Diploma/GED
  3. Supporting Document


Company

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