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Coordinator II - Professional Development and Assessment

Employer
University of Texas at Arlington
Location
Arlington, Texas, United States
Salary
Salary Not Specified
Date posted
May 17, 2024


Position Information

Posting Number
S05457P

Position Title
Coordinator II - Professional Development and Assessment

Department
Division of Student Success

Location
Arlington

Job Family
Student Success

Position Status
Full-time

Work Hours
Standard

Work Schedule

Monday-Friday; 8:00am-5:00pm.
  • Ability to travel to different campus locations.
  • May include remote and virtual academic advising work outside an office.
Open to
External and Internal

Salary
Salary is commensurate based on qualifications and relevant experience up to $50,000.

Duration
Funding expected to continue

Pay Basis
Monthly

Benefits Eligible
Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution ( HSI ) and an Asian American and Native American Pacific Islander-Serving Institution ( AANAPISI ), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

Responsible for the creation and implementation of a comprehensive training and professional development program for the UTA academic advising community to ensure academic advisors have the tools and training necessary to advance advising excellence. Responsible for designing, implementing, and managing assessment initiatives within academic advising community, including basic data support functions. Ensure that academic advising services are effective and aligned with institutional goals and student success outcomes. Manages and creates materials relevant to the development of advising initiatives, including educational and marketing pieces aimed at faculty, staff and student navigation and utilization of advising and the student information system. Execute key events for the Maverick Advising Community like the annual advising awards and University Academic Advising Committee meetings.

Essential Duties and Responsibilities
  • Collaborate with the academic colleges, academic advising community and key campus partners to develop, enhance, and maintain an academic advisor onboarding and continuing training curriculum utilizing NACADA’s Core Competencies and CAS .
    • This includes:
      • Implementation of an advisor certification program.
      • Working with campus partners to coordinate training for technology platforms and tools that support the advising community.
      • Coordinating Maverick Advisors Reaching for Knowledge ( MARK ) training for new advising staff and ensuring that the curriculum incorporates NACADA standards, career development consideration, retention strategies, and belonging efforts.
      • Coordinating MyMav (UTA’s student information system) training and permissions for advising staff.
      • Developing and implementing monthly advising professional development opportunities focusing on student success, advising issues and updated UTA policies and procedures.
      • Facilitating professional development sessions, both in-person and online.
  • Understand and use advising best-practices to develop and review training materials and offer accessible resources, including how-to documentation, digital advisor handbook/toolbox (both undergraduate and graduate), modules in Canvas (course management system), videos, and advisor resources webpage.
  • Coordinate communication and programming to support the advising community.
    • This includes:
      • Managing the University Academic Advising Committee ( UAAC ) meeting processes and activities, including scheduling, agendas, and keeping minutes.
      • Maintaining an updated list of advisors via list serve. Communicating and marketing of professional development offerings.
      • Partnering with the UTA Advising Association ( UTAAA ) around the planning of monthly, campus-wide peer-led meetings.
      • Coordinating with the Maverick advising community to utilize the AVP for Advising and Engagement conference travel funds.
  • Oversee the creation and planning of the following annual events: Opening Meeting for the school year Advisor Awards and Recognition Ceremony (during NACADA advisor appreciation week)
  • Coordinate data collection and reporting for training and professional development.
  • Develop and maintain a comprehensive assessment plan for the academic advising program.
  • Collaborate with academic advising staff, faculty, and administrators to identify assessment goals and objectives.
  • Create assessment tools, surveys, and instruments to collect data on advising practices and student outcomes, including advisor assessment pieces for meetings and trainings.
  • Pull data reports that support the advising community.
  • Analyze data to identify trends, strengths, and areas for improvement in the academic advising process.
  • Use data analysis to inform decision-making and improve advising practices and training.
  • Prepare and present regular reports on assessment findings to advising staff, faculty, and administrators.
  • Utilize student feedback to recommend adjustments to the advising program and services.
  • Manage the Experiential Major Maps and Degree Plans: Oversee semesterly/annual updates to the EMMs and degree plan templates.
  • Communicate with the colleges, departments, and partners involved in the Experiential Major Maps and degree plan templates to facilitate updates.
  • Ensure accessibility of templates and EMMs.
  • Supervise front desk staff
  • Other duties as assigned.
Minimum Qualifications
  • Bachelor’s degree with experience working with college students in an academic advising capacity or the equivalent experience.
Preferred Qualifications
  • Two (2) years of progressive academic advising experience at a public college/university.
  • Leadership experience at an institution of higher education.
  • Experience implementing, monitoring, and assessing professional development trainings.
Knowledge, Skills and Abilities
  • Knowledge of high impact academic advising practices; CAS standards; University academic advising practices; Federal, state, and local policies and procedures governing academic advising functions; college/school major and degree requirement; and resources provided by academic advising associations such as NACADA and TEXAAN . Especially, NACADA’s Core Competencies for Academic Advisors.
  • Skilled in:
    • Staff training, event planning, and program assessment.
    • Written and verbal interpersonal communication.
    • Organizing information and projects.
    • Problem solving.
    • Adhering to deadlines and taking initiative.
    • Resource management and navigating student information systems.
  • Ability to:
    • Lead others; work professionally, collaboratively, and independently; build strong relationships with internal and external constituents.
    • Work with sensitive information and to maintain the highest level of confidentiality.
    • Run reports and assess efforts.
    • Use a full array of organizational resources appropriately.
    • Manage multiple projects, assignments, and responsibilities.
    • Proficiently use Microsoft Office Programs such as Word, Excel, PowerPoint, Teams, SharePoint.
Other Requirements
  • Demonstrated willingness and/or experience working collaboratively with students and/or co-workers from a wide range of abilities, backgrounds, and experiences.
Working Conditions

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .

Posting Detail Information

Number of Vacancies
1

Open Until Filled

Minimum Number of References Required
3

Maximum Number of References Accepted
3

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • PhD or equivalent
  2. * How many years of experience do you have with counseling students in an academic and scholastic matter, with a broad knowledge of institutional admission requirements?
    • None/less than 1 year
    • 2 to 3 years
    • 4 to 5 years
    • 6 years or more
  3. * Are you available to work evenings, weekends and/or holidays?
    • Yes
    • No
    • Depending
Documents Needed To Apply
Required Documents
  1. Resume or CV
  2. Cover/Interest Letter
Optional Documents

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