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Coordinator, Experiential Experiences

Job Details

Posting Details

Title Information

Security Sensitive Position?
Yes

Hours of Work
8:00 AM - 5:00 PM M-F

Position Details

Position Information

Posting Number
TSU203101

Official TSU Title
Coordinator, Experiential Experiences

Grant Title
N/A

Job Description Summary / TWC Summary

The Experiential Experiences Coordinator provides administrative oversight for a highly complex, multi-faceted web-based Electronic Management Software system used by COPHS nationally to schedule, manage and evaluate Experienctial Experiences for students. Provide beginner, intermediate and advanced experiential education training and development to team members. Provide support on various special projects or reports, as needed.

Essential Duties Summary
  • Oversees for the Experiential Experience program logistics including, but not limited to; coordinating student placements, calendaring and planning key dates, maintaining critical data bases, ensuring student and site compliance or other site and accreditation requirements.
  • Lead and co-lead administrative duties in polling preceptor availability, student scheduling, and working with preceptors to complete all student assignments, including delinquent assessments.
  • Assist sites and preceptors with a variety of requests by responding to incoming communication emails, faxes or calls, including assessing site and preceptor needs, escalating program challenges or pending issues as appropriate for resolution.
  • Data analysis, and reporting; ability to generate computer reports, check for errors, correct and submit accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems. Support of data and reports as needed for Institutional Effectiveness, Assessment and Accreditation, etc.
  • Participate in the planning and staffing of Office of Experiential Training events and CE programs as requested.
  • Support Assistant Dean of Practice Programs and Director of Practice Programs and other OET staff in other ongoing tasks and duties of the PharmD Experiential Experiences.
% FTE

1.0

Hiring Range
Commensurate with experience.

Education

Some college and/or Associate’s degree with (3) three years of experience in administrative or higher education roles, or Bachelor’s degree AND (1) one year of experience in administrative or higher education roles.

Required Licensing/Certification

None required.

Knowledge, Skills, and Abilities

Knowledge of:
  • Policies, procedures, and practices.
  • Requires working knowledge of specialized practices, compliance and procedures.
  • Microsoft Office Professional or similar application.
Skill in:
  • Detail oriented.
  • Effective customer service.
  • Problem-solving and decision-making.
  • Multitasking and time management.
  • Writing documents.
  • Both verbal and written communication.
Ability to:
  • Monitor standard filing systems.
Work Experience

Basic knowledge and understanding of medical and pharmacy terminology as well as experiential/residency/internship experience concepts. Advanced computer skills in MS Word, Outlook, Excel and Power Point, experience with E*Value, Core, and/or Blackboard a plus.

Working/Environmental Conditions
  • Routine office environment.
  • Sitting or standing in one location much of the time.
  • Use of video display terminal.
Desired start date

Position End Date (if temporary)

Posting Detail Information

UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Close Date

Open Until Filled (overrides close field)
Yes

Special Instructions to Applicants
Open to all applicants.
Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have some college and/or Associate’s degree with (3) three years of experience in administrative or higher education role, or Bachelor’s degree AND (1) one year of experience in administrative or higher education role?
    • Some college and/or Associate’s degree with (3) three years of experience in administrative or higher education role
    • Bachelor’s degree AND (1) one year of experience in administrative or higher education role
    • None of the above
  2. * Do you have basic knowledge and understanding of medical and pharmacy terminology as well as experiential/residency/internship experience concepts?
    • Yes
    • No
  3. * Do you have advanced computer skills in MS Word, Outlook, Excel and Power Point, experience with E*Value, Core, and/or Blackboard?
    • Yes
    • No
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. Official Transcripts
Optional Documents
  1. Other Document
  2. Reference Letter 1
  3. Reference Letter 2
  4. Reference Letter 3


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