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Grants Coordinator/Writer

About Oakton College :

For 50 years, Oakton College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.

We offer:

Hybrid Work Schedules
Continuing Education
Great Benefits
Paid Winter Break
FRIDAYS OFF during the Summer

Job Description:

Basic Function and Responsibility:

Under general supervision, the Grants Coordinator/Grant Writer supports entire grant lifecycle, including the critical tasks of writing and submitting grant proposals. This role encompasses identifying funding opportunities, developing proposals, managing post-award compliance, and handling reporting requirements. The Grants Coordinator/Grant Writer collaborates with faculty, staff, and administrators to offer expert guidance on grant-related activities and supports the Director of Grant Development and Management with interactions with funders and funding agencies to ensure alignment with funding objectives.

Characteristic Duties and Responsibilities:
  • Funding Research and Analysis: Identify and analyze funding opportunities that align with Oakton's priorities. Disseminate findings to relevant College personnel and advise on the potential for external funding pursuit.
  • Project Development: Collaborate with College administrators, faculty, and staff to develop grant proposals. Facilitate project development meetings, draft initial proposals for review, and create supporting budgets.
  • Proposal Preparation: Ensure proposals are consistent with both College objectives and agency requirements. Manage the final preparation and submission process, including writing, editing, proofreading, and assembling documents.
  • Documentation Management: Prepare necessary documentation such as letters of inquiry, agreements, and internal proposal development recommendations. Ensure all documents are ready for appropriate endorsements.
  • Grant Monitoring: Oversee grant compliance related to regulatory and programmatic requirements, including but not limited to GATA and Uniform Grant Guidance (2 CFR § 200). Serve as the primary liaison with funding agencies, facilitate communications and resolve issues as needed.
  • Implementation and Reporting: Support the initiation and management of funded projects. Provide guidance and assistance to project directors and accounting staff regarding project implementation and record-keeping.
  • Renewal and Reporting: Assist in the preparation and submission of grant renewal applications, modifications, and required reports.
  • Record Maintenance: Keep accurate records of grant applications, active projects, and potential funding opportunities.
  • Professional Representation: Actively participate in and represent the College at various professional and committee meetings as required.
  • Additional Responsibilities: Undertake other related duties as assigned by the Director of Grant Strategy and Development.


Required Qualifications
  • Bachelor's degree.
  • Two years of professional writing experience, with demonstrated success in developing proposals for private, state, and federal grants.
  • Expert level conceptual, research, writing, editing, and proofreading abilities.
  • Proficient interpersonal and communication skills to lead project teams and engage effectively with various stakeholders.
  • Analytical skills necessary for data interpretation and application in line with College and funder requirements.
  • Expert organizational skills and attention to detail.
  • Proficiency in using computers and software tools such as word processors, databases, and spreadsheets.
  • Ability to manage multiple projects and meet deadlines.
Preferred Qualifications
  • Prior work experience in a community college setting.
  • Work experience in the education field.
  • Professional certification in grants management (e.g., GPC)
Working Conditions:

Work is performed in a general office environment and is sedentary in nature. Little or no exposure to adverse working conditions.

Additional Information:

Supervision Received:

Administrative supervision is received from the Director of Grant Development and Management.

Supervision Exercised:

Functional supervision may be exercised over student employees.

HOURS: Monday- Friday 8:15 am - 5:00 pm

SALARY: $54,181

Based on the needs of the college and with Administrator approval, some positions at the college may have hybrid schedule options available after 30 working days.

Oakton is accessible by public transportation.

Application Instructions:

For further details, visit our website at and select the Employment link to view Employment Opportunities.

Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application.

Oakton College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.

Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.

Out-of-State Employment Defined

Oakton College's primary location of operation is in the state of Illinois. An "out-of-state employee" is defined as an employee of Oakton College whose primary work location is outside of the state of Illinois. State taxes, employment tax, and worker's compensation provisions vary from state to state and require payroll compliance with these various rules.

Allowable States for Out-of-State Employment

All employees must maintain their primary residence in Illinois, Indiana, or a reciprocal state with Illinois. Reciprocal states include Iowa, Kentucky, Michigan, and Wisconsin. Illinois has tax agreements with these reciprocal states. Employees may have their primary residence in Indiana since Indiana is adjacent to Illinois.


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