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Refund & Collections Specialist

Job Details

About Unity:
At Unity Environmental University we are on a mission to make environmental education accessible and affordable to all. Our unique model combines a functional hierarchy and project-based structure through our four Sustainable Education Business Units (SEBUs) to promote collaboration and innovation (Distance Education, Sustainable Ventures, Hybrid Learning and the Technical Institute for Environmental Professions). We prioritize our students' needs above all else, offering a variety of modalities, including hybrid, in-person, hyflex, and online. Our innovative and inclusive culture prepares students to tackle real-world challenges and cultivate the next generation of environmental professionals and leaders who can make a positive impact on our world.

Our Mission:
We are dedicated to delivering quality education and experiences that produce outstanding environmentally competent professionals and inspire individuals from all walks of life to steward sustainable ecosystems.

The Opportunity:
The Bursar is seeking a highly organized and detail-oriented Refund & Collections Specialist to join Unity Environmental University administrative team. The Refund & Collections Specialist is focused on refunds and will play a vital role in processing and managing student refunds and ensuring accurate and timely disbursements. The primary responsibility will be handling all aspects of the refund process, from verifying eligibility to coordinating with various units and maintaining accurate records. The Refund & Collections Specialist manages and collects outstanding debts owed to Unity Environmental University. The ideal candidate will possess exceptional attention to detail, strong problem-solving skills, and a commitment to delivering excellent customer service to the student population.

Day to day responsibilities:
  • Process and manage student refunds efficiently and accurately, ensuring compliance with Unity Environmental University policies, state regulations, and financial aid requirements.
  • Review student accounts to determine refund eligibility based on enrollment status, financial aid awards, and other relevant factors.
  • Collaborate with the financial aid office and other units to gather necessary information and resolve any discrepancies related to refunds.
  • Assist with research on returned refund checks, e-refunds and uncashed checks.
  • Coordinate with the Bursar team to ensure accurate and up-to-date records of refund disbursements.
  • Maintain a comprehensive understanding of federal, state, and institutional refund policies and guidelines.
  • Provide guidance and support to students regarding refund processes, policies, and timelines.
  • Stay up-to-date with industry best practices and changes in refund guidelines to ensure compliance and process improvements.
  • Collaborate with the Bursar team to enhance overall efficiency and effectiveness of services.
  • Assist with collections on late and delinquent student accounts by contacting students via phone calls, emails, or letters to remind them about their outstanding payments and negotiate repayment plans.
  • Review and reconcile student accounts daily to identify discrepancies and ensure accurate records of transaction.
  • Investigate and address student complaints, billing errors or disputes related to invoices or payment terms, ensuring prompt resolution, and maintaining positive customer relations.
  • Maintain detailed records of communication with students, payment agreements, and any other relevant information. Generate reports and provide regular updates on collection activities and account statuses.
  • Interact with others professionally and tactfully, provide assistance and guidance regarding payments options, due dates, and potential consequences of non-payment.
  • Other duties as assigned.


Do you have the skills?
  • Associate degree and a minimum of 1-3 years job related experience or in lieu of Associate degree equivalent combination of education and experience.
  • Basic knowledge of accounting and collections processes.
  • Must be capable of independent judgement, highly motivated with strong organizational skills.
  • Must be flexible with good interpersonal skills.
  • Able to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Able to work with mathematical concepts such as probability and statistical inference. Able to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  • Extensive knowledge of computerized database systems, word processing and spreadsheets.
  • Able to define problems, collect data establish facts, and draw valid conclusions. Able to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
  • Ability to function effectively within a matrix organizational structure, maintaining open lines of communication while being discreet, courteous, and well poised.
  • Experience in a higher education environment or financial services department
Are you contemplating the job but uncertain if you should apply? We encourage you to reach out to us regardless. At our company, we acknowledge that not everyone begins their professional journey with equal advantages, opportunities, or privileges. Therefore, we value your unique skills and experiences. Take a chance and submit your application; you may be precisely the individual we're searching for!

Location: Pineland Farms, New Gloucester, Maine
Just a half hour from Portland, Unity Environmental University Headquarters, Unity Environmental University Distance Education, The Technical School for Environmental Professions, and the School of Environmental Business & Sustainable Ventures are based at the Pineland Farms campus. The facilities are within easy access to one of the fastest-growing cities for startups in the country.|

Work Schedule:
Work hours are specific to the requirements of this position and can include days, evenings, weekends. Working extended hours may be required as needed and Unity Environmental University employees must be flexible and cooperative in fulfilling their responsibilities while meeting the Universities needs.

Although at Unity Environmental University Enterprise employees are generally scheduled to work at their base location, there are times when travel is necessary and employees are required from time to time to attend events, meetings or work temporary assignment at any Unity Environmental University location.

Physical Demands:
While performing the duties of this job, it is regularly required to sit and talk or hear. The employee is occasionally required to stand or walk. The employee must occasionally lift and/or move up to 20 lbs. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The use of either hand for repetitive movements such as grasping, grasping, and turning, and fine manipulation is required as is the ability to use the telephone for internal and external communications.

Company Perks:
Unity Environmental University offers a comprehensive and competitive compensation and benefits package for its faculty and staff. Benefits for eligible employees include:
  • Paid holidays off
  • 4 weeks of PTO
  • Medical, Dental, and Vision Insurance
  • Short- and Long-term disability
  • Life Insurance
  • Flexible work benefit - ability to work from home
  • Retirement Plan with up to 8% match
  • Relocation Assistance


Unity Environmental University.

At Unity, a private university in Maine, sustainability isn’t a buzzword. It’s the foundation of our entire approach, and has been for more than 50 years.

We apply sustainability principles to everything we do, from our properties around the State of Maine, to our online degrees offered to students everywhere, to our enrichment experiences and entrepreneurial endeavors at locations from northern Maine to Arizona to Brazil.

Engage with Unity Environmental University and you’ll start to ask tough questions, challenge the status quo, and envision new possibilities. If taking the lead in creating a more sustainable future sounds like the future you want, we can make it happen.

Unity Environmental University

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