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Administrative Assistant

Rice University
Houston, Texas, United States
Salary Not Specified
Date posted
May 16, 2024

Special Instructions to Applicants : All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the application in a PDF format . Please note that the applicant tracking system does not convert attachments in Word format successfully.

Position Summary:

The Administrative Assistant II reports to the Director and coordinates a wide range of administrative and clerical responsibilities in support of the WaTER Institute at Rice University. Duties include, but are not limited to, supporting finance and events staff in various administrative and clerical capacities, coordinating departmental activities, processing department travel and supply expenses, space inventory and updates, preparing expense reports and encumbrance reviews, and helping investigate department past due invoices. The Administrative Assistant II will also provide administrative support to the Office of Research and in particular to the Director of the (Office of Research Security) ORS. This is a part-time, benefits eligible position.

The position is part-time, 20 hours per week and is limited to a one-year term.

Ideal Candidate Statement:

The successful candidate will thrive in a fast-paced environment, demonstrating excellent communication skills and a strong attention to detail. They will be a reliable team player who can effectively collaborate with colleagues across the department. A proactive approach to problem-solving and a commitment to delivering high-quality work are essential qualities we are looking for in our ideal candidate.

On campus position: This position is exclusively on-site, necessitating all duties to be performed in-person. Per Rice policy 440 , work arrangements may be subject to change.

*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements
  • High School Diploma or equivalent
  • 2+ years of administrative experience
  • Proficient knowledge of word processing, spreadsheet, email, and database software programs to complete work assignments
  • Strong data reporting skills
  • Strong verbal and written communication skills
  • Basic problem solving and critical thinking skills
  • Ability to work under moderate supervision and complete tasks timely
  • Customer service oriented
  • Experience at Rice University or other academic setting
  • Purchasing card experience
Rice University HR | Benefits:

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

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