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Executive Assistant, Research and Economic Development

Job Details

Posting Details

Position Information

Fiscal Year

Position Title
Executive Assistant, Research and Economic Development

Classification Title
Administrative Staff Assistant I

Research and Economic Development

Posting Number

Posting Link

Research Foundation

Position Type
RF Professional


Appointment Term

Salary Grade

Posting Detail Information

Position Summary

In the Research and Economic Development department the Executive Assistant primarily supports the Assistant Vice President for Administration and Planning/Chief of Staff on a broad range of tasks and responsibilities that help facilitate the operations of the Vice President’s Office. While primarily supporting the Assistant Vice President for Administration and Planning, this position also assists in duality supporting other senior leadership, including the Assistant Vice President for Strategic Growth and the Assistant Vice President for Communications, Marketing & Digital Operations, among others. This energetic and self-directed individual understands how to work in partnership with VPRED leadership to help maximize their effectiveness, as well as with the support team within the office. This person is able to anticipate needs while overseeing office management, day-to-day workflow, providing high level support, and accommodating unexpected requests / projects.

Primary Duties and Responsibilities include, but are not limited to:
  • Maintaining the calendar for the Assistant Vice President for Administration and Planning and ensuring they are prepared for their daily activities.
  • Assisting with a broad range of projects (i.e. data collection, searches, etc.) related to the work of the VPRED office.
  • Scheduling and preparing materials/context for various meetings and special events.
  • Office management, including liaising with various administrative offices, ensuring office supplies are on hand when needed, etc.
  • Work in collaboration with the Executive Assistant to the VPRED to navigate complex meetings, communications, and projects, and acts as a back-up for the Executive Assistant.

This position requires strong judgment and independent resourcefulness, while handling time-sensitive matters that require concise problem solving and confidentiality. The Executive Assistant must be eager to learn, detail-oriented and comfortable handling multiple assignments in a fast-paced environment. They must be flexible, have strong communication and interpersonal skills, and be comfortable working as part of a team.Strong teamwork and a proactive, collaborative approach are essential for success in this role.

The Executive Assistant will interact with faculty, researchers and university leadership administrative professionals on a daily basis. Therefore, discretion, tact and a knowledge of university etiquette for interacting with faculty and university leadership are essential. The position may require some nontraditional hours of business in order to support the Vice President’s Office activities during special events and office needs.

The Office of the Vice President for Research and Economic Development and its constituent units guide and support the university’s research enterprise as well as its economic development and entrepreneurial activities. It advocates on behalf of researchers, manages compliance and process, and nurtures innovation within the institution and the community.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about our benefit packages .

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications
  • Bachelor’s degree or an equivalent combination of education and experience.
  • Experience in a high-volume office environment.
  • Candidate must have excellent organizational and oral/written communication skills, strong interpersonal, problem-solving and collaboration skills, and the ability to maintain professional standards under demanding time constraints.
  • Proficiency in Google Calendar, MS Outlook, Word, Excel, and PowerPoint is required.
Preferred Qualifications

Prior knowledge and experience with UB systems and processes and/or experience in position directly supporting an executive director, dean or senior leader is preferred.

Physical Demands

Salary Range
$55,000 - $65,000

Additional Salary Information
The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours

37.5 hours per week
8:30 a.m. to 5:00 p.m.

North Campus

Posting Alerts

Special Instructions Summary

Is a background check required for this posting?

Background Check Notification

Contact Information

Contact's Name
Sarah Koss

Contact's Pronouns

Contact's Title
HR and Finance Assistant

Contact's Email

Contact's Phone

Posting Dates


Deadline for applicants
Open Until Filled

Date to be filled


Number of references required

Reference Cutoff Date

Instructions to Applicant

For more information, click the "How to Apply" button.


University at Buffalo

UB is New York’s largest public university, one of America’s leading research universities and a flagship in the SUNY system.

UB is a top 40 university in a top city in which to attend college, and with more than 1,300 acres across three unique campuses, there is always something new to explore. Regular shuttle service takes students between North Campus and South Campus, and the Downtown Campus is easily accessible by Metro Rail

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