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Prospect Research Coordinator

College of Lake County
Illinois, United States
Salary Not specified
Date posted
May 16, 2024

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Prospect Research Coordinator

Internal Position Title: Prospect Research Coordinator

Posting Number: S02679

Department:: College Foundation

Position Type: Staff

Job Family: Specialist

The Prospect Research Coordinatoris integral to supporting the fundraising goals of the College of Lake County Foundation. The role is primarily responsible for database management within Raiser's Edge and is a member of the financial team within the Foundation. The Coordinator is charged with correctly handling and processing all revenue received, with the exception of investment income. The Prospect Research Coordinator helps to plan, coordinate, and execute fundraising efforts by providing a range of support and services to all members of the team.

Why choose the College of Lake County for your next opportunity? The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!!), generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for part-time employees (ex: health insurance).

CLC is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences. CLC achieved a milestone in 2023 with its designation as a Leader College. This national recognition awarded by the Achieving the Dream Network is the result of improved student outcomes through the CLC's relentless commitment to transformational change and the implementation of innovative practices within the student success model over the past few years.

CLC aspires to be a place where every student succeeds, every employee thrives, so that every business achieves and every community grows. Our mission is to be innovative and value-driven in supporting student success through developing and encouraging employees of all backgrounds on their journey toward achieving personal and professional growth.

Required Qualifications:
  1. High School diploma or equivalent.
  2. A minimum of four (4) years of experience in a professional office setting performing administrative and database-related tasks ideally using a fundraising platform or software.
  3. A minimum of one (1) year of experience in providing fundraising or related support.
  4. Demonstrated ability to learn and manage an integrated database.
  5. Strong attention to detail and ability to perform data entry accurately and efficiently.
  6. Demonstrated experience in handling and maintaining confidential information.
  7. Demonstrated ability to use critical thinking skills to analyze department data and needs.
  8. Ability to work a flexible schedule, including evenings or weekends as required for events.
  9. Proficiency in Microsoft Excel.
  10. Excellent organizational skills, along with the ability to effectively manage multiple projects and deadlines.
  11. Excellent interpersonal written and verbal communication skills.

Desired Qualifications:

Posting Date: 05/15/2024

Closing Date:

Expected Start Date:

Special Instructions Summary:

Pay Rate: $54,400 - $65,000/year (Salary offer in this range will be commensurate with experience and education).

Full-Time/Part-Time: Full Time

Location Grayslake

Total Hours Per Week: 40.00

Work Schedule:
Monday - Friday, 8:00 a.m. - 4:30 p.m. Will require some weekends and evenings to support events.

Software Testing Required: None

Interview Process Requirements: None

EEO Statement:
The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.

Summary of Essential Functions:
Project and Process Management - 50%
  1. Performs independent ongoing analysis, monitoring of data accuracy and quality by upholding Foundation standards, procedures and policies.. Responsible for maintaining best practices for data entry, reporting, and database management.
  2. Receives and records all payments and donations outside of investment income. Collects and compiles revenue information from a variety of sources and ensures updated records and properly coded gifts to comply with fundraising and financial auditing standards.
  3. Works in coordination with other members of the team to ensure received funds are managed and routed appropriately, communicates and assigns actionable items from gift paperwork and agreements.
  4. Designs unique queries and exports to provide refined quality data for mailing lists, reports, and fundraising activities. Assesses division needs and independently determines the correct mechanism and specifications in order to pull accurate data in the format requested. This includes working with other Foundation staff to designate and analyze targeted segments for large direct mail campaigns or other fundraising efforts.
  5. Co-creates the structure of the registration process for events in collaboration with event and annual giving staff, with a focus on constituent database(s) and gift processing.
  6. Provides donor/prospect research and reporting for fundraising staff, utilizing a range of public and private databases, as well as analysis of giving and interaction histories within the Foundation’s own database(s). Provides reporting as required to assist fundraising staff in identifying targets and approaches for fundraising.
  7. Oversees the systems necessary for prospect management and supervision of fundraising staff. Manages regular reporting to increase the effectiveness of fundraising and the supervision of activities related to fundraising.

Technology Support - 40%
  1. Manages the Raiser’s Edge database, as well as any other databases or Excel documents used functionally as customer relationship management (CRM) databases. Oversees database functionality, large data imports, and ensures that all recordkeeping systems maintained in a manner that ensures reporting and exports to support the department.
  2. Continuously develops knowledge and expertise in existing databases, including Raiser’s Edge and Financial Edge..
  3. Serves as resident expert on database functionality in Raiser’s Edge, and in artnership with database manager of Financial Edge, provides training to relevant staff.
Customer Service - 5%
  1. Supports and engages with students, alumni, donors, volunteers, faculty, staff, Foundation Board members, and College of Lake County Board of Trustees.
  2. Provides day of event support at registration as assigned.
  3. Partners with annual giving staff when needed to create the website/e-mail blast framework for annual giving appeals.
Other - 5%
  1. Participates in in functional cross-departmental teams, committee, and councils.
  2. Participates in professional associations/organizations and educational activities that enhance subject matter expertise and technical competencies, knowledge, understanding as well as interpersonal skills.
  3. Performs any and all other duties assigned that support the mission, vision, values and strategic initiatives of the College and the goals of the Foundation.

To apply, visit


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