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Nursing Program Support Specialist

Washington and Jefferson College
Washington, Pennsylvania, United States
Salary Not Specified
Date posted
May 3, 2024

Job Details

Job Summary

Under general supervision of the Chair of Nursing, incumbents independently coordinate the operational tasks involved in the day-to - day administration of the Department of Nursing.

Primary Duties
  • Serves as a liaison between students, faculty, and department staff with timely and adequate follow up to assure student satisfaction
  • Receives, screens, and responds to inquiries on the phone or in
  • Provides general information about the program such as admission requirements, basic academic policies, and general program content
  • Assists with the development and implementation of operational procedures
  • Coordinates administrative processes involved in supporting academic programs which typically include recruitment, selection, admission, registration, orientation, and progression of students
  • Compiles, updates, maintains all records related to assigned administrative processes and ensures that all required forms and documentation are
  • Prepares, organizes, and disseminates class or conference schedules, course descriptions, outlines, syllabi, handouts, and other similar materials through close coordination with faculty
  • Demonstrates knowledge of Chapter State Board of Nursing Commonwealth of Pennsylvania Code
  • Demonstrates knowledge of Programmatic Accreditation
  • Plan and coordinate all activities involved in organizing program scheduling, academic partner meetings, and student scheduling, classroom needs, clinical operations, lectures, conferences, seminars, workshops, symposiums, and special campus events such as Discovery Day
  • Participates in efforts to promote and publicize the program such as recruitment fairs and professional conferences
  • Assist in the design, edits, and preparation of drafts of program documents, student handbook, program sheet, marketing and public relations, handouts, general clerical duties, and other similar materials through close coordination with faculty
  • Prepares, organizes, and disseminates program orientation and clinical schedules, verification of clinical hours; collects and enters information needed for clinical database and tracking system on student activities and documentation associated with weekly clinical rotations and clinical practicum
  • Prepares, coordinate, and attend Program Advisory Board meetings, program committee meetings, faculty meetings and disseminate minute meetings
  • Assists with program evaluation activities and recommends ways to efficiently utilize space, equipment, and personnel resources
  • Compiles statistics, presents these in table or chart format, and prepares reports for program evaluation, compliance, and institutional and programmatic self-study and accreditation renewal survey participation purposes
  • Schedule, oversee, and assure student and faculty immunization records, certifications (BLS) and background checks are complete, filed in student academic files (HR file for faculty), and submitted to appropriate agencies
  • Facilitates and maintains clinical affiliation agreements for each clinical practice facility
  • Orders skills lab supplies, equipment, and scrubs and additional items if applicable
  • Record details of financial transactions and processes documents such as invoices, vouchers, receipts, procurement, reimbursements, and requisitions; prepares financial statements and
  • Maintains hard copy and electronic filing system
  • Communicates with Registrar's Office when student needs unique schedule due to failure/repeat of course or withdrawal
  • Assists with organizing and coordinating the Nursing Program completion ceremony
  • Completes monthly program management reports
Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this position. Incumbents perform other related duties as assigned. Specific duties and responsibilities may vary based upon departmental needs.

Minimum Qualifications

Education & Experience

Any combination equivalent to graduating with a minimum of an Associate Degree and two years' Administrative Specialist experience or a variation of post-secondary education and four years of Administrative Specialist, Administrative Assistant, and clerical experiences involving frequent public contact including some work with allied health or nursing programs in a college or similar environment.

Required/Desired Knowledge, Abilities &Skills
  • Basic English, spelling, grammar, and mathematical computations
  • Basic skill in the use of MS WORD, PowerPoint, Excel, Outlook, database, to prepare documents and maintain information
  • Well organized, self-motivated, and ability to understand and follow oral and written instructions
  • Ability to plan, organize, and prioritize multiple tasks and assignments
  • Demonstrates professional behavior and etiquette in interactions
  • Ability to communicate effectively in written and oral forms
  • Maintain all levels of confidentiality and can handle confidential and sensitive matters with tact and discretion
  • Knowledge of academic culture, policies, and procedures
  • Ability to establish and maintain effective working relationships
  • Ability to work with diverse individuals and groups
  • Ability to operate computers and other office equipment and experience in using multi-media equipment

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position.

Job Description Status

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.

Application Instructions

Apply for this job at Please submit a cover letter and resume. It is recommended that all documents be in PDF format and uploaded at one time. Review of applications will begin immediately.

Employee Benefits

Washington & Jefferson College offers a comprehensive benefit package for benefit eligible employees; including health, vision, and dental coverage, group life insurance, AD&D and LTD coverage, retirement plan, generous leave time, and the tuition benefit programs. These benefits add significantly to the employee's total compensation package.

Getting to Know W&J

Washington & Jefferson College is the best of both worlds: a small-town college setting in historic Washington, Pa., with easy access to the bustling business and cultural districts of nearby Pittsburgh, Pa. just 30 miles to the north. Founded in 1781, W&J College is a private, residential liberal arts college that is focused on student success. Our dedicated, experienced professors are passionate about teaching and work closely with our students to ensure that they receive a quality, comprehensive education. For more than 200 years, our alumni have influenced change in business, politics, medicine, and the arts and sciences as CEOs, lawyers, doctors, researchers, writers, teachers, and in many other equally worthy professions.

Celebrating Diversity

Washington & Jefferson College welcomes people of all backgrounds and beliefs who wish to participate in a diverse educational community. The College strives to be a place where all students, faculty, administrators and employees are able to live, study and work in an atmosphere free from bias and harassment. The College encourages civil debate and lively exchange of ideas in the belief that such exchanges promote understanding that will grow beyond simple tolerance of difference to embracing and celebrating the richness of diversity. Our graduates acquire knowledge and learn skills that help them thrive in a culturally diverse world.

Equal Opportunity Employer

Washington & Jefferson College (W&J) is committed to increasing diversity in our community and actively pursues individuals from all backgrounds. Additionally, W&J College complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, protected veteran status, gender identity, or national origin.


W&J [square]

For two and a half centuries, Washington & Jefferson College has provided a first-rate liberal arts education that is both broad and practical, preparing students as ethical leaders poised for professional success. The W&J experience stands apart by emphasizing continuous professional preparation and the development of leaders committed to a standard of uncommon integrity.

As one of the oldest colleges west of the Allegheny Mountains, W&J College has been educating people who become leaders in their professions and communities since 1781. We empower our students to assume roles of leadership throughout campus, and we lead the way in integrating professional readiness with intellectual engagement. Ethical leadership is embedded in our DNA – it’s how we approach our work and live our lives, how we learn and interact with our peers – and regardless of your academic pursuit, you will learn the key principles of leading with integrity.

Our beautiful 65-acre campus in Washington, Pennsylvania is in walking distance of the restaurants, coffee shops, and community events in a growing downtown business district. It’s also just 30 miles south of Pittsburgh and all it has to offer. On campus, you’ll find comfy spaces for study and social time in our eclectic mix of historic and modern buildings. And, with a variety of student activities like concerts and movie nights at our amphitheater, there’s always something going on.

We foster a supportive, diverse culture where all members of our campus community are valued, included, and able to realize their full potential. You’ll find community on campus through clubs and organizations centered around your interests, and internships, volunteer opportunities and more, you’ll build your community off-campus, too. With more than 20,000 hours of community service last year, we're taking the lead in living, playing, and serving in our extended community.

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