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Project Coordinator

University of Oregon
Oregon, United States
Salary Not specified
Date posted
May 7, 2024

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Position Type
Administrative, Academic Affairs, Research Administration
Employment Level
Employment Type
Full Time

Project Coordinator

Job no: 529085

Work type: Faculty - Career

Location: Eugene, OR

Categories: Administrative/Professional, Operations/Infrastructure, Research/Scientific/Grants, Psychology, Planning/Project Management, Data Science

Department: Center for Translational Neuroscience
Rank: Research Assistant
Annual Basis: 12 Month

Review of Applications Begins

Immediately; to ensure consideration, please apply by March 28, 2022. Position open until filled.

Special Instructions to Applicants

Please submit a CV along with a cover letter and contact information for three professional references to the UO Careers website.

Department Summary

The Center for Digital Mental Health (CDMH) at the University of Oregon is headed by Professor Nick Allen. CDMH conducts research, and builds digital tools, to enhance mental health - especially amongst underserved groups and young people. Our current work focuses on using mobile and wearable devices, and social media, to unobtrusively track and analyze behavior. We aim to use these data to detect mental health needs and provide adaptive, personalized interventions exactly when users need them.

The Psychology department, located within the College of Arts and Sciences, is one of the largest departments supporting significant instructional and research activities in a wide range of fields within the discipline. The Department enrolls about 1,900 students per term, with approximately 300 undergraduate Psychology majors, and 80 doctoral students, and includes approximately 35 teaching faculty, emeriti faculty, research staff, graduate students and professional/administrative staff. For more information on the Department, visit For more information on the CTN, visit

Position Summary

The Project Coordinator (PC) will work with research investigators to implement large-scale research projects. The coordinator will oversee participant recruitment, scheduling, and data collection within CDMH. The PC will track and report on recruitment and retention of research participants as well as the quality of data collection, and will use subject and data tracking database applications in collaboration with the project data scientist to ensure the data being collected is clean and accurate.

The PC will work with external partners to recruit, screen, and schedule participants into the research studies. In addition, this person will train and oversee a team of undergraduate research assistants, including some paid students, to ensure complete and accurate data collection, and will fill in as needed based on availability. This person will need to be comfortable making day-to-day decisions about the implementation of the research projects by relying on their background and experience. Data collection will include standardized interviews, questionnaires, and digital mobile sensing data. This position will have responsibility for training research assistants on all assessment protocols to ensure complete and accurate data collection. Preferred candidates for the position will have experience in multi-method data collection approaches, including a strong understanding of digital mobile sensing, standardized interviews, and survey collection. In addition to experience with multi-method data collection, the preferred candidate will have experience training and supervising these types of data and sample collection. This person must complete and maintain appropriate safety training and certifications as needed, including the bi-annual CITI Human Subjects training and Good Clinical Practice training.

The Project Coordinator will have responsibility for tracking project progress and reporting to CDMH management. They will track changes to the assessment protocol and ensure all assessments are completed in a timely, professional manner. As needed, the PC will also directly participate in assessment activities. This position also manages IRB protocols for research projects, being the primary point of contact for IRB amendments and submissions. The PC is responsible for ensuring that all project staff abide by project confidentiality protocols and IRB protocols.

The Project Coordinator will have expertise in study procedures and will work closely with the CDMH management team and the Principal Investigator. This role will be responsible for recruiting, training, and overseeing a team of research assistants.

Additional expectations of the position:
  • This position requires a flexible schedule, to include evening and weekend hours to accommodate study participants' availability as needed.

    Minimum Requirements

  • Bachelor's degree in psychology, behavioral science, or a related field
  • One year of experience recruiting study participants and conducting data collection with human subjects
  • One year of experience with training and oversight of other personnel

    Professional Competencies

  • Excellent verbal and written communication skills in English, with a specific capacity for sensitivity, confidentiality, diligence, and persistence with regard to engaging and retaining subjects in study
  • Familiarity with customer service phone and email techniques and the ability to relate project information
  • Ability to manage multiple scheduling issues and exceptional time management skills
  • Knowledge of basic research methods and creative problem-solving skills.
  • Demonstrated ability to work in a team environment, requiring participatory decision making and cooperative interactions among employees
  • Strong proficiency in Microsoft Word, Excel, Outlook, and using the internet

    Preferred Qualifications

  • Three years of research experience or progressively responsible employment in a field applicable to research, or a combination of such training and experience
  • Experience with mobile sensing data collection
  • Experience with IRB documentation and submission
  • Experience working directly with individuals who have mental health disorders
  • Experience with full supervision of other personnel

    University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see:

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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