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Records Assistant

Bergen Community College
Paramus, New Jersey
Date posted
May 7, 2024

Job Details

To provide technical support to faculty and staff. 


Responsibilities include but are not limited to: 

  • Perform documents & records functions to ensure compliance 
  • Performs scanning and imaging tasks using an enterprise-wide document managing system. 
  • Uploads and indexes electronic documents into the enterprise document management system. 
  • Extracts data and documents for record-keeping using the college's Student Information 
  • System such as Colleague and other systems. 
  • Repack old records into the new record boxes. 
  • Label the new boxes with appropriate information. 
  • Stack the records boxes on the available shelving. 
  • Coordinate with offsite storage company for box storage and retrieval 
  • Maintains the physical and electronic records inventory. 
  • Maintains offsite storage information and retrieves offsite files. 
  • Provides excellent customer service when interacting with internal clients and offsite storage vendors for retrieval or storage request. 
  • Performs special projects, tasks and other duties as assigned 
  • Performs additional tasks or duties as assigned by the Managing Director, Records & Information Management or other designated management 


Knowledge, Skills and Abilities: Demonstrates understanding of higher education environments and the community college mission.

  • Exhibit strong skills in communication, customer focus, building relationships, organizing and planning. 
  • Familiarity with standard computer hardware and business software packages. 
  • Excellent computer skills (expert level) with MS Office, including MS Word, Excel and Adobe. 
  • Must have the ability to lift/ move 25-50 lbs.

Education & Experience: Associate's degree (A.A.) from a college or a technical school, or minimum of 6 months of related experience 


Bergen CC

Bergen Community College was founded in 1965 and maintains locations in Paramus, Hackensack and Lyndhurst serving more than 32,000 students in degree, continuing education and adult education programs. As of November 2021, it is the largest community college in the state and has graduated more than half a million students with associate degrees and certificates since its inception. With more than 1,500 employees working at Bergen, the College remains a large Bergen County employer and the College was recently recognized by Diverse: Issues in Higher Education as one of the Top 20 Most Promising Places to Work in Community Colleges. Our faculty, instructors and staff are unified and passionate about creating successful outcomes for our diverse student population. The U.S. Secretary of Education, Dr. Miguel Cardona, said "What's happening at Bergen needs to happen across the country" - come find out what's happening at our College, we would love to have you on our team. 

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