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Assistant Director of Alumni Engagement

DePauw University
Greencastle, Indiana, United States
Salary Not Specified
Date posted
May 6, 2024

Job Details

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply.

Position will remain open until filled.

Please go to University Profile for more information about DePauw.


Under the supervision of the Associate Vice President of Alumni Engagement and Annual Giving, the Assistant Director of Alumni Engagement assumes a pivotal role in driving strategic endeavors aimed at alumni participation in furthering the objectives and ethos of DePauw University. Duties encompass the creation and oversight of alumni affinity and newly graduated groups, planning of various alumni gatherings, and coordinating of designated alumni functions.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)
  • Work closely with the senior director of Alumni Engagement and the Director of Alumni Engagement to plan and implement various on-campus, virtual, and regional events, including, but not limited to, Alumni Reunion Weekends, Old Gold Weekends, Family Weekends, the Indianapolis Downtown Lunch Series, and Monon Bell telecast parties.
  • Enhance programming to reconnect people based on their specific affinity.
  • Oversee volunteer management of regional alumni associations in key DePauw markets to drive alumni activity toward meeting program-wide metrics.
  • Establish and manage Alumni affinity groups, some of which will be developed in conjunction with GOLD (Graduates Of the Last Decade) and the Alumni Association Board of Directors.
  • Partner with GOLD and the Alumni Association Board of Directors to coordinate agendas and facilitate board meetings collaboratively.
  • Serve as the liaison for the executive committee for the GOLD Alumni Association Board.
  • Develop and maintain a comprehensive suite of volunteer materials for GOLD and the Alumni Association Board.
  • Collaborate with the Development Office to expand pre-alumni education initiatives to foster lifelong engagement and philanthropic habits.
  • Additional projects/duties as assigned.

Competency Statement(s)
  • Accountability - Ability to accept responsibility and account for his/her actions.
  • Accuracy - Ability to perform work accurately and thoroughly.
  • Active Listening -- Ability to actively attend to, convey, and understand the comments and questions of others.
  • Adaptability -- Ability to adapt to change in the workplace.
  • Autonomy - The ability of the individual to complete assigned tasks with little oversight.
  • Change Management - The ability of the individual to encourage others to seek opportunities for different and innovative approaches to addressing problems and opportunities.
  • Communication, Oral - Ability to communicate effectively with others using the spoken word.
  • Communication, Written - Ability to communicate in writing clearly and concisely.
  • Consensus Building - Ability to bring about group solidarity to achieve a goal.
  • Customer-oriented: A desire to serve both external and internal clients by focusing effort on meeting their needs, understanding their concerns, and seeking to build trust.
  • Detail Oriented - Ability to pay attention to the minute details of a project or task.
  • Diversity-oriented: Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, and being mindful of experiences related to, but not limited to, age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type.
  • Initiative - Ability of the individual to act and take steps to solve or settle an issue.
  • Judgment - The ability to formulate a sound decision using the available information.
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task or project to successful completion.
  • Relationship Building - Ability to establish and maintain a good rapport and cooperative relationship with customers and co-workers.
  • Reliability - Ability to be dependable and trustworthy.
  • Self-motivated - Ability of the individual to reach a goal or perform a task with little supervision or direction.
Education: Bachelor's degree required (four-year college or university).

Experience: Minimum of three years' experience in related functions. Five years' experience in developing affinity groups, development, and higher education is highly desired.

Skills and Abilities:
  • Ability to guide and contribute toward the process and approach for volunteer management of affinity-based volunteers.
  • Ability to work with high-level University administrators, faculty, and volunteers.
  • Ability to design, implement, and evaluate alumni engagement programs.
  • Strong verbal and written communication skills.
  • High level of initiative, attention to detail, and organizational skills; ability to successfully direct multiple projects on tight deadlines and under pressure.
  • Ability to model appropriate behavior, optimism, and high achievement.
  • A high degree of energy, creativity, flexibility, organization, and interpersonal skills.
  • Must be able to work both independently and collaboratively with colleagues.
  • Must be able to travel and work outside of regular office hours.
  • Ability to meet consistent attendance. Ability to interact with colleagues, supervisors, and customers face to face.
  • Should possess the ability to handle and work with data.
  • Should possess knowledge of various platform spaces, encompassing both digital and print formats.
Preferred Computer Skills:
  • Ability to use Give Campus or similar fundraising platforms
  • Blackbaud experience
  • Adobe Creative Suite, Canva, and/or graphic design experience
  • Google tools
  • Video/photo capture and editing
  • Email production tools (iModules, etc.)
Communication/Language: Intermediate: Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Other Requirements:
  • The highest regard for quality control and a focus on outstanding "customer service."
  • Experience working independently and in collaboration with other staff handling multiple diverse projects.
  • Must have a strong understanding of the mission of private, liberal arts institutions.
  • Must demonstrate flexibility and the ability to work evening and/or weekend hours for events and meetings.
  • A demonstrated ability to work under stringent deadlines is required.
  • Ability to work with a diverse group of faculty, staff and students.


DePauw University is a private liberal arts college in Greencastle, Indiana.

DePauw University

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