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Analyst, Contracts and Compliance

Northern Kentucky University
Highland Heights, Kentucky, United States
Salary Not Specified
Date posted
May 2, 2024
Posting Details

Position Information

Working Title
Analyst, Contracts and Compliance

Procurement Services

Compensation Title
Analyst, Contracts and Compliance

Position Number

Position Status

Work Schedule


Hours per Week

Months per Year

Commitment to Inclusive Excellence

Northern Kentucky University ( NKU ) seeks excellence by enriching its educational environment and culture through the diversity of its administration, faculty and staff and by embracing inclusiveness, equity, and global awareness in all dimensions of its work. NKU is an Equal Opportunity/Equal Access/Affirmative Action institution. We encourage applications by members of diverse groups and by persons with a demonstrated commitment to issues of diversity and experience in achieving goals relative to inclusive excellence.

Purpose of Position

Under the supervision of the Procurement Services Manager, the Purchasing and Contracts Analyst will be responsible for reviewing, negotiating, and processing University contracts for the purchase of goods and services and a wide variety of other routine agreements.

The Purchasing and Contracts Officer will be responsible for researching and assembling ITB and RFP documents and conducting bid and proposal meetings and bid openings. This position will be responsible for management of the University Surplus Department and supervising the Surplus Property Manager.

Primary Responsibilities

Review, negotiate, and process University contracts, including but not limited to University contracts for the purchase of goods and services, revenue-generating contracts, affiliation agreements, and a wide variety of other agreements.

Eliminate, mitigate, and transfer institutional risk by ensuring all necessary clauses and details are included in contracts with vendors and other third parties, in collaboration with the Office of General Counsel and other offices when appropriate. Review contracts for completeness and availability of necessary information.

Ensure all contracts meet the requirements of the Kentucky Model Procurement Code and University Procurement policies and procedures. Analyze prices of current and potential vendors to make recommendations on new vendors based upon University Department needs.

Consult with the Office of General Counsel on contracts with specific risks and complexities.

Work with campus departments to anticipate and avoid problems that may result in a delay in the delivery of desired goods and services.

Act as a liaison between University departments and vendors and other third parties for negotiating purchasing and other contracts.

Route final contracts for proper signatures through the University contract review and management system and process contract amendments and renewals.

Establish and improve processes, and maintain and monitor the contract database for the university. Track contract dates in CMS, and ensure end users are meeting contract renewals. Work with University departments on contract needs and resolve issues.

Management of the University Surplus Department, including but not limited to managing surplus property inventory, sales, budget, reconciliation, and surplus revenue deposits and establishing new processes for managing surplus inventory. Also includes supervising the Surplus Property Manager. Establish new processes for the management of surplus inventory and associated function.

Assembles ITB and RFP documents in coordination with the Procurement Manager. Conducts pre-bid and pre-proposal conferences with external vendors and departments, speaking to large groups and presenting procurement processes. Including answering process-related questions, giving tours, and documenting all questions to include in any addenda if necessary.

  • A Bachelor’s degree is required. Degree in Business Administration, Public Administration, Accounting, or a related field is preferred.
  • Must be proficient in all Microsoft programs, have the ability to assist in conducting training, and interact with senior staff in other departments.

  • Experience with a broad range of contracting areas-IT, construction, Facilitates, Finance, etc. is preferred.

  • Experience with contract management and procurement in higher education is preferred.
  • Basic knowledge of routine contractual language and terminology is preferred.
  • Must be analytical and detailed oriented.
  • Ability to identify, analyze, and suggest solutions for problems, customer complaints, and end-user concerns.
  • Excellent interpersonal and communication skills.
  • Knowledge of university policies and procurement rules and regulations is preferred.
Minimum Education
Bachelor's Degree

Preferred Education
Bachelor's Degree

Minimum Experience
3 years

Based on Qualifications

Pay Grade

Posting Detail Information

Requisition Number

Job Open Date

Job Close Date

Open Until Filled

Quick Link

Is this an internal only posting?

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please explain how your experience relates to this position? Please include any experience in public procurement, accounts payable, and utilization of business enterprise systems such as SAP.

    (Open Ended Question)

  2. * Please list any professional certifications or credentials you would like to be considered for this position.

    (Open Ended Question)

  3. * What is the highest level of education attained?

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. References
Optional Documents

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