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Coordinator of Alumni Engagement

Skidmore College
Saratoga Springs, New York, United States
Salary Not Specified
Date posted
May 1, 2024

Job Details

The Coordinator, Alumni Engagement is responsible for the planning, coordination, and when necessary, off- and on-site representation of the College. Duties include but are not limited to: annual plan development and strategy with the Associate Director, registration and invitation processing, pre- and post-event preparations, mailings and invitation development, and database documentation. The Coordinator will support both in-person and virtual events and serve as the overseer of key alumni networks across the country. Travel to manage said networks in-person is a must. They work in partnership with on campus colleagues and the Associate Director to ensure regional event planning is strategically appropriate and follows directives set forth by the Executive Director, Alumni Engagement.

1. Event Creation, Promotion, and Management
  • Develop in-person and virtual regional events to meet the strategic priorities of the Office of Alumni Engagement. The utilization of data is expected to identify key areas for growth in alumni engagement and philanthropic support. The incumbent is expected to track and report alumni engagement and participation. Open communication across departments is a must.
  • This role assumes full responsibility in partnership with the Associate Director for event success and the presence of consistent programming throughout the fiscal year. It includes travel and budget management.
  • They must be creative and technically savvy, able to produce invitations and related event correspondence according to deadline. This includes frequently designing and sending mass emails and event landing pages through Skidmore’s platform (currently Anthology) and identifying strategic invitation lists and creative ways to encourage and increase attendance. They will support the email invitation process by pulling and prepping clipboards to be uploaded to Anthology (formerly iModules) according to deadlines. Must become a strong user of our CMS platform.
  • The Coordinator is responsible for capturing photos and content as source for our social media platforms.
  • They will create and send out Qualtrics surveys after events to all attendees promptly to collect event feedback. Monitor survey responses and flag appropriate staff member of responses when necessary.
  • They will work with Office of Advancement administrative staff to oversee the preparation of event packages, coordination of deliveries of mailings, attendance lists, nametags, literature, favors and other supplies for all events and by deadline.
  • If requested, they will collaborate with President, Cabinet members, and Advancement senior staff to plan and organize larger events and will travel to manage said events accordingly.
2. Volunteer Management
  • Regions throughout the country have volunteers, who coordinate with, and are guided by, the Alumni Engagement staff to develop and execute events. The Coordinator will oversee Regional Networks led by key volunteers where robust groupings of alumni live. The Coordinator is responsible for communication coordination with said Networks.
  • Volunteer experience can be utilized as a tool of cultivation, stewardship, and a pipeline to greater engagement resulting in the giving of time, talent, and treasure to further the reach, influence, and impact of Skidmore College. The Coordinator must work to identify and recruit new volunteers for the pipeline and assist with reporting on alumni volunteer engagement.
3. Advancement Ambassador
  • The Coordinator must build relationships with faculty members and other College staff to highlight Advancement/Fundraising and College-wide initiatives through our programming. They must support faculty through each step of the event planning process – sometimes including securing all aspects of travel arrangements as needed for faculty to attend events in different cities. They will recommend new faculty partners for other Advancement purposes as requested (i.e. marketing videos, Reunion mini colleges, etc.) They will communicate regional event activity to necessary constituents (campus community, Office of the President, Advancement staff, alumni volunteers).
  • They will be skilled at learning the on-campus Event Management System (EMS), maintain strong relationships and partnerships with on campus colleagues in special programs/Surrey/housekeeping/facilities/dining services.
  • The Coordinator will become an expert in divisional CMS/database and advocate for the event needs of the Alumni Engagement team regarding best practices and platform/software functionality.
  • They must be a collaborator and team member to the Office of Advancement and Alumni Engagement seeking new and interesting ways to strengthen the team and culture ongoing.
4. Supports all Office of Advancement events as-needed
  • Throughout the year there are events that require “all hands on deck” and/or all members of the Office of Advancement to contribute to major on-campus events including but not limited to: Reunion Weekend, Homecoming, Palamountain Benefit, and Celebration Weekend.
  • The Coordinator will work with the team to volunteer for any and all events within their reasonable availability.
Qualifications: Bachelor's degree with 5-7 years of experience in office management, administrative support, and volunteer work or an equivalent combination of education and experience.

Pay Range: $30.00 - $32.00 per hour ($54,600 - $58,240 annually) for this 35 hours per week, 12 months per year position.

Required documents needed to apply:
  • On-line application
  • Cover Letter
  • Resume
  • List of Three References

Skidmore College is committed to being an inclusive campus community and, as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of race, color, creed, religion, gender, age, national or ethnic origin, physical or mental disability, military or veteran status, marital status, sex, sexual orientation, gender identity or expression, genetic information, predisposition or carrier status, domestic violence victim status, familial status, dating violence, or stalking, or any other category protected by applicable federal, state or local laws.

Employment at Skidmore College is contingent upon an acceptable background check result.



Skidmore College

Skidmore College is a highly ranked, liberal arts college in Saratoga Springs, New York, where Creative Thought Matters. 

We're a four-year private, nonsectarian, coeducational school that invites 2,700 undergraduate students to engage in 44 majors, 19 varsity athletics teams, and more than 100 student clubs. They also benefit from award-winning dining and residential halls and lifelong connections with some of the smartest and most dedicated and passionate faculty in the industry.

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