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Department Assistant IV - Admissions (1.0FTE)

Wesleyan University
Middletown, Connecticut, United States
Salary Not Specified
Date posted
Apr 17, 2024

Job Details

Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand.

Position Details
The Office of Admission at Wesleyan University serves as the hub of activity and the point of first contact for the University’s thousands of prospective students and families. The admission team is responsible for generating, processing, and reviewing ~15,000 first-year and transfer applications, and hosts over 15,000 individual visitors on-campus annually. In addition, the office promotes the University virtually and hosts admission events all around the world.

Reporting to the Manager of Enrollment Operations, the Department Assistant provides administrative support for the Office of Admission’s access initiatives. This includes the processing of travel grant applications, the coordination, and budgetary management of the student/counselor fly-in programs for fall open house, WesFest,CBOconferences, and other events. This position also provides administrative support for admission office operations and application processing functions.
Responsibilities include:
  • Managing travel arrangements for visitors, including communication, scheduling, tracking/reporting, and expense reimbursements, and providing administrative support and programming assistance for the events.
  • Provide administrative support for the Director of Admission, including various admission application functions such as scanning, data entry, communication with applicants, and travel expense reporting.
  • Provide administrative support for Admission deans and committees as needed during the applicant selection and review process.
  • Serve as the point person for processingCOF(Certification of Finances) and I-20 forms for international applicants and liaison with the Office of International Student Affairs.
  • Perform clerical duties that include management of the international email account, processing incoming/outgoing mail, email, and other communications, and phone support.
  • Coordinate the processing and review of final high school transcripts and other related scores/reports as necessary.
  • Assist with open positions by organizing and scheduling candidate interviews as needed.
  • Perform other duties and coverage as assigned.

This is an on-campus position.

This position is in the secretarial/clerical bargaining union. This position works 35 hours per week for 52 weeks per year for a total of 1820 hours per year.
Minimum Qualifications
Associate’s Degree and four years of related experience or an equivalent combination of education, training, and experience.
Excellent communication and interpersonal skills, incorporating sensitivity and sound judgment. Ability to liaise effectively with faculty, students, parents and other university personnel. Demonstrated proficiency in Microsoft Office products including Word & Excel.
Proven ability to manage multiple tasks with attention to detail.
Demonstrated commitment to work within a diverse environment and interact collegially with individuals of different backgrounds.
Demonstrated attention to detail.
Preferred Qualifications
Familiarity or ability to learn a Client Relationship Management (CRM) system.
Previous experience in an academic setting.
Experience in admission and data-generation, running queries, and responding to ad hoc data requests.
Special Instructions to Applicants
The position is open until filled. For full consideration, please apply by May 15, 2024 when first review of applications will begin.
Additional Information
All offers to external applicants are contingent on the candidate’s completion of apre-employment background check screeningand computer skills assessment to the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator. Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University's Clery Act Report are available on request and online at


Wesleyan University

Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand. 

Our student body of approximately 3,000 undergraduate and 200 graduate students is housed on a beautiful 316-acre historic New England campus that offers the comfort of an intimate and collaborative learning environment supported by renowned faculty, cutting-edge facilities, and unique research opportunities.

With our distinctive scholar-teacher culture, creative programming, and commitment to interdisciplinary learning, Wesleyan challenges students to explore new ideas and change the world. Our graduates go on to lead and innovate in a wide variety of industries, including government, business, entertainment, and science.

At Wesleyan, we are all educators. We welcome your interest in Wesleyan's diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to work. In this energetic and inclusive community, our talented faculty and staff foster a liberal arts educational experience characterized by boldness, rigor, and practical idealism. Genuinely open-minded, intellectually curious, and mission-driven, our employees invest their impressive talents in fulfilling careers.

Wesleyan offers a broad range of growth and wellness opportunities—comprehensive health benefitsfitness incentives, generous paid time offretirement plansflexible work schedules, and educational benefits, including free employee access to Wesleyan’s Graduate Liberal Studies program and undergraduate tuition reimbursement for dependents of eligible employees. Benefits-at-a-Glance

Campus life affords employees countless opportunities to experience general-interest, academic, artistic, and athletic events. Our location in scenic central Connecticut provides easy access to Boston, New York, and the many other exciting and culturally rich destinations of New England. Few workplaces are like Wesleyan, and we welcome your interest in learning more about us.

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