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Grant Administrator, Pre-Award (Remote Eligible)

Embry-Riddle Aeronautical University
Daytona Beach, Florida, United States
Salary Not Specified
Date posted
May 1, 2024
Job Description

The Opportunity:

The Office of Sponsored Research Administration is recruiting a Pre-Award Grant Administrator to manage pre-award activities for an assigned portfolio of federal, state, and private grants.

This position serves as a trusted partner with principal investigators, providing guidance and ensuring compliance with government, sponsor, and internal policies and procedures throughout the pre-award process until handoff to the post-award team. The incumbent will, inter alia, develop budgets and budget justifications, manage cost share requirements and subrecipient protocols, and submit proposals on behalf of the university. The University is willing to consider alternative work arrangements, including a remote option, for candidates with a minimum of one year of pre-award grant in higher education and proficiency with the, NSPIRES, and federal grant management systems.

Proposal development responsibilities include:
  • Provide guidance and support to principal investigators regarding proposal requirements, compliance matters, and submission protocols.

  • Liaise with principal investigators, university department colleagues, collaborating sponsored research administrators, and external representatives throughout the pre-award process until handoff to the post-award team providing clear and concise communication to all stakeholders.

  • Manage cost share and subrecipient review and procedures.

  • Ensure that all ERAU information included within the proposal is accurate and complete.

  • Perform compliance review of all proposals for adherence to university, sponsor, and federal requirements.

  • Serve as university authorized organizational representative and submit proposals in compliance with sponsor guidelines.

  • Negotiate acceptable terms to finalize awards.

Management and administrative responsibilities include:
  • Track proposal progress and meet deadlines for assigned proposals.

  • Maintain complete and accurate files of grant proposal activity.

  • Input complete and accurate electronic data into the university system.

  • Coordinate the acceptance of new awards.

  • Negotiate terms and conditions of awards when applicable.

  • Review award instrument for university acceptance.

  • Coordinate other activities, special reports, projects, and other related duties as assigned.

  • Raise potential concerns involving grant budgets, administration, compliance issues and other key issues regarding grant administration and compliance.

  • Recommend improvements to internal processes and practices and work collaboratively with the team to make changes.

About Embry-Riddle Aeronautical University:

At Embry-Riddle, we take pride in our position as the world's largest and most comprehensive university dedicated to aviation and aerospace. Located in Daytona Beach, Florida, and Prescott, Arizona, our esteemed residential campuses offer a prestigious educational experience. However, our commitment to education knows no borders as our Worldwide campus expands our reach globally, providing a world-class education online and at approximately 110 locations across the United States, Asia, Europe, and Central and South America. This breadth of reach ensures that students can access our exceptional programs without geographical limitations. With a history spanning nearly a century, we have continually adapted to the dynamic needs of the industries we support. In the Academic Year 2022-23, we welcomed over 11,100 students to our residential campuses and over 19,000 students at our worldwide campus.

Join our global community and embark on a journey of academic excellence and limitless possibilities. Employees working more than 30 hours a week can enjoy medical, dental and vision benefits, an amazing retirement plan with immediate vesting that includes a 6% gift and up to 4% match, free tuition for employees and their immediate family members, and a generous personal leave program. To find out more about our benefits, including our abbreviated workweek during summer, and why ERAU has been named a “Great College to Work For” for 13 consecutive years, visit our careers page .

Qualifications Required qualifications:
  • Minimum one year pre-award grant experience in higher education or three years working in highly regulated financial or technical role.

  • Experience with NSF, NASA, and other federal sponsors.

  • Proficiency with grant management systems, including, NSPIRES, and the Workspace.

  • Bachelor's degree.

  • Working knowledge of grant-related laws, regulations, and policies.

  • Proficiency with Excel and budget development.

  • Excellent attention to detail, outstanding customer service, and impeccable communication skills.

  • Ability to manage a high volume of work and competing deadlines in a fast-paced, deadline-driven work environment with frequent interruptions and changing and competing priorities.

  • Excellent interpersonal skills and proven experience working both independently and as an effective team member.

  • Suitable oral and written communication skills and discretion in dealing with sensitive and confidential information.

Preferred Qualifications:
  • Pre-award management experience and/or demonstrated experience with managing multi-part contracts or technical documents.

  • Familiarity with federal sponsors who support aeronautical research.

  • Master's degree.

  • Exposure to virtual meeting applications such as Teams and Zoom.

  • Demonstrated experience researching, analyzing, and solving problems.

  • Ability to develop new systems or procedures to resolve problems and facilitate workflow.

  • Analytical skills with an in-depth knowledge of information systems and technical expertise with Microsoft operating systems, Access, Excel, PowerPoint, Word, Outlook/email, and Internet end-user applications.

  • Familiarity with business systems that hold financial and administrative information, such as Workday.

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