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Admin Assistant I

Employer
Fort Lewis College
Location
Durango, Colorado, United States
Salary
Salary Not Specified
Date posted
May 1, 2024

Job Details



Pay Rate:

17.37 USD

Position Summary:

This is a full time year round Administrative Assistant I position that works Monday through Friday from 7:00 a.m. to 4:30 p.m. The pay rate is $17.37 per hour. This position will be posted from 4/30/24 through 11:59 p.m. 5/15/2024.

The campus Post Office a mail processing center processing mail and packages for all students, faculty, staff and community members. Workday is split between window service 50% and back office duties 50%. Additionally, assist with training student employees on mail and package processing, mail delivery routes across the Fort Lewis College campus and deliver mail to departments as need.

Job Description:

MINIMUM QUALIFICATIONS:
One year of clerical experience in an office setting.

REQUIRED COMPETENCIES
  • Strong customer service skills
  • Strong interpersonal skills
  • Active listening skills
  • Ability to repetitively lift and move objects weighing up to 50 lbs. occasionally and up to 20 lbs. consistently
  • Ability to work independently and as part of a team
  • Ability to work and communicate with internal and external customers to meet their needs in a polite, courteous and cooperative manner. Committed to quality customer service.
  • Ability to respond appropriately to supervision. Follow policy and procedures and fully cooperate with supervisors and co-workers.
CONDITIONS OF EMPLOYMENT:
  • A final job offer is contingent upon the satisfactory completion of a criminal background check. All background checks will be conducted in accordance with Fort Lewis College policy.
  • A final job offer is contingent upon the satisfactory completion of a post offer evaluation of lifting abilities
  • Must possess and maintain a valid driver license. Must in possession of the valid license at the time of application.
  • A final job offer is contingent upon the satisfactory review of the applicant driving record by the College insurance agent and the satisfactory driving record must be maintained in order to drive a campus vehicle
JOB DUTIES

Data Entry 25%

Input and correct data on Fort Lewis College data systems for upcoming semesters; perform data entry for Fort Lewis College mail boxes for students living on / off campus and community members. Utilize the Fort Lewis College data systems to forward mail in compliance with USPS regulations.

Customer Service 20%

Answer phone calls and relay information that is requested; provide directions, individual information, and mail advice to students, faculty, staff, and community members.

Window Service 25%

Provides USPS service to all faculty, staff, students and the general public. Consistently lift up to 50 pounds and team lift anything heavier when processing packages.

Carrier & Trainer 20%

Utilizing the campus mail vehicle, bring mail from the main post office to campus every morning. This is a daily occurrence requiring a valid driver license, and a satisfactory driving record is required and must be maintained to drive any state-owned vehicles. Sort and distribute mail to Fort Lewis College mail boxes. Oversee the loading of mail for delivery to faculty and staff across the Fort Lewis College campus. Train work study students on the mail delivery routes across the Fort Lewis College campus. Oversee and monitor work study students as they help with the sorting and forwarding of mail and packages. Train work study students as to proper work procedures, including sorting, delivering mail, and forwarding mail and packages.

Maintenance & Inventory 10%

Perform routine maintenance and repairs to Fort Lewis College mail boxes. The window clerk will be responsible for maintaining the inventory of supplies for USPS services and any other supplies needed to run the service windows. The window clerk will notify the Fort Lewis College Post Office Manager of any supplies that need to be ordered from online sources.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Notice to Prospective Employees:
The Fort Lewis College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report. The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:
  • Fort Lewis College's alcohol and other drug policy
  • Sexual assault policy
  • Campus security policies
  • Campus/community resources
  • The Colorado Riot Offense Statute restriction on enrollment
  • Where to find registered sex offender information
  • Crime statistics for the previous three calendar years
  • Reporting crimes
The Campus Security Report can be accessed in two ways:
By going to the internet website at: www.fortlewis.edu/AnnualSecurityReport Fort Lewis College Student Affairs Office will also provide a paper copy of the annual security report upon request. You can reach them at (970) 247-7331.

Equal Opportunity
Fort Lewis College does not discriminate on the basis of race, age, color, religion, national origin, sex*, disability, sexual orientation, gender identity, gender expression, family or domestic status, political beliefs, veteran status, pregnancy, or genetic information. Accordingly, equal opportunity for employment shall be extended to all persons. The College shall promote equal opportunity, equal treatment, and affirmative action efforts to increase the diversity of students, faculty, and staff. The College is dedicated to building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment. To file a report, get resources, read policies, or make an appointment, See www.fortlewis.edu/CARE.

Questions about Title IX sex discrimination?
Office of the Title 9 Coordinator
Kate Suazo
230 Skyhawk Station
1000 Rim Drive
Durango, Colorado 81301
(970) 247-6729 cmsuazo@fortlewis.edu

Other discrimination questions?

Office of the Equal Opportunity Coordinator
David Pirrone
192 Education Business Hall
1000 Rim Drive
Durango, Colorado 81301
(970) 247-7182 djpirrone@fortlewis.edu

Information about Fort Lewis College’s alcohol and drug policy, sexual assault policy, campus security policies, campus crime statistics, fire safety procedures and fire statistics, and campus/community resources can be found in the Annual Security and Fire Safety Report. Hard copies are available upon request.

* Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibit discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Fort Lewis College may be directed to FLC's Title IX Coordinator and/or to the Assistant Secretary for Civil Rights of the Department of Education.

ADAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Kristin Polens by phone 970-247-7459 or email kpolens@fortlewis.edu at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

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