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Medical Training Coordinator

Employer
Johns Hopkins University
Location
Baltimore, Maryland, United States
Salary
Salary Not Specified
Date posted
Apr 29, 2024

Job Details


Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Department of Psychiatry seeks aMedical Training Program Coordinatorto perform as an integral team member of the education division and provide support in administering large and complex clinical training programs and all related educational activities for the department, including the Psychiatry Core Clerkship, the Psychiatry Residency Program, and experiential learners (premed/preclinical medical students) rotating with the department. Essential skills include the ability to provide accurate, timely and courteous service to current and prospective residents, faculty, preceptors and other university staff and residents, as well as the ability to work as a member of a team with moderate to minimal supervision. The position will be supervised by the Medical Training Program Manager and will collaborate with the Psychiatry Education Office leadership team including the Core Clerkship Director and Associate Director, and the Psychiatry Residency Program Education Director and Associate Director.



Specific Duties & Responsibilities




Communication Responsibilities

  • First line of communication for students and residents regarding logistical matters. Provide support via email and telephone.
  • First line of communication for faculty regarding logistical matters such as scheduling didactics and evaluations.
  • Communicate with the Johns Hopkins University School of Medicine (JHUSOM) Registrar and other undergraduate medical education (UME) and graduate medical education (GME) staff.
  • Attend all clerkship coordinator meetings through the JHUSOM and assist the Medical Training Program Manager with implementing asks from this workgroup.
  • Coordinate placements of all clerkship students into inpatient and consultation sites.
  • Schedule and coordinate didactic sessions for students and residents (including room scheduling and faculty communication).
  • Communicate with clinic rotation sites for students and residents.
  • Coordinate with administrators of separate hospital sites (Johns Hopkins Bayview Medical Center and Johns Hopkins Howard County General Hospital).
  • Coordinate visiting medical students and sub-interns rotating in the department (scheduling, assisting with Hopkins specific logistics like badges and parking, credentialing, coordinating evaluations).
  • Filling in as the administrative face of the residency when the Program manager is away.
  • Database and data collection responsibilities.
  • Oversee the JHUSOM Oasis database for the clerkship including registering students in the official roster and maintaining a detailed clerkship schedule in the system.
  • Oversee the New Innovations database for the clerkship and residency including management of evaluations for the clerkship, faculty, residents, and students.
  • Following up with medical students and residents to ensure duty hours reporting compliance using Qualtrics or New Innovations systems.
  • Oversee the Blackboard clerkship site including maintenance of schedules, didactics, recordings, assignments, and student viewing of grades.
  • Assist in the tabulation of annual reports to the residents, faculty, departmental educational committee, and department chair.
  • Assist in ongoing data collection of clerkship metrics for internal and external evaluation committees (eg, Liaison Committee on Medical Education [LCME] and the JHUSOM Student Assessment and Program Evaluation [SAPE]).
  • Maintenance of attendance records for the resident and medical student seminars.
  • Track completion of medical student and resident requirements.
  • Other Duties necessary for Operations of Clerkship and Residency.
  • Assist with any special event planning.
  • Order luncheons for clerkship and residency events.
  • Receive and distribute clerkship specific mail, faxes, or email correspondence.
  • Order appropriate supplies and maintain technological resources.
  • Prepare handouts and training materials.
  • Maintain files including storage and retrieval of prior student and resident records.
  • Coordinate orientation activities for residents and clerkship students.
  • Proctor for standardized clerkship examinations and residency exams.

Special Knowledge, Skills, & Abilities

  • Ability to work independently.
  • Ability to work with information of a sensitive and confidential nature.
  • Attention to detail a must. Good proofreading skills.
  • Excellent oral communication skills to deal effectively within and outside the department.
  • Skilled in computer programs such as Microsoft Word, Outlook, PowerPoint, and Excel.
  • Enthusiasm and willingness to learn about the work of the department as well to acquire new technical skills as needed.
  • Creative problem-solving skills and ability to work independently.
  • Excellent organizational skills to work effectively in an environment that requires flexibility and balancing multiple assignments and to meet various concurrent deadlines.
  • The candidate must the have ability to build professional relationships with students, fellows, staff and faculty within the division, department, and university from diverse cultures and approach all with a caring, empathic attitude.

Physical Requirements

  • Able to sit in a normal seated position for extended periods.


Minimum Qualifications
  • High School Diploma or graduation equivalent preferred.
  • Three years of office administration experience, preferably in a healthcare and/or education setting.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Classified Title: Medical Training Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Salary Range: $18.00 - $33.50 HRLY ($53,560 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M - F 40 hours a week
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: ​​​​​​​SOM Psy General Psychiatry
Personnel area: School of Medicine

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, theJHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visithttps://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visithttps://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visithttps://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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