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Auxiliary Services Business Manager, Auxiliary Services

University of Tennessee at Chattanooga
Chattanooga, Tennessee, United States
Salary Not Specified
Date posted
Apr 29, 2024

Auxiliary Services Business Manager

(Financial Business Management 1 – MR10)

Auxiliary Services

University of Tennessee, Chattanooga

The Auxiliary Services Business Manager serves as the lead support role to the Executive Director of Auxiliary Services. With guidance from the Executive Director of Auxiliary Services, the Business Manager will lead and have oversight of the business and financial functions for all operational areas within the Auxiliary Services Department.

Primary Responsibilities:

Budget & Financial Account Management
  • Serves as the primary contact for salary budget adjustments, funding needs, or projections within the Auxiliary Services department
  • Communicates, facilitates, and prepares reconciling entries between the university central budget office, exclusive university vendors and contractual partners, and the Auxiliaries unit; and will be the responsible role for the unit to remain compliant and adhere to all university fiscal policies

  • Collaborates closely with our campus exclusive vendors for food services, bookstore, mail, print, vending, etc. to produce future financial projections and goals, while reporting and managing financial expectations to the Executive Director

Financial Operational Management

Standard financial duties will be expected such as, but not limited to:
  • Monthly account ledger reconciliations
  • P Card reconciliations

  • Travel entry

  • Accounts payable and accounts receivable entries

  • Internal transfer vouchers and monthly university recoveries/charge backs

  • Sales Tax reporting

  • All Procurement duties - Purchase Requisitions, NCJ's, Contracts, Framework orders, Vendor registration, etc.

University Wide Financial Duties

Produces and prepares all year-end closing entries in collaboration with the central Budget Office. This can consist of the following duties for each of the Auxiliary units, i.e., Food Service, Concessions, Bookstore, Mail, Graphics, Vending, Mocs Card, Parking, University property rentals:
  • Tracks and prepares all year-end deferral payments

  • Tracks and prepares all year-end receivable deposits

  • Calculates and reports all final closing journal voucher entries

  • Prepares year-end financial reporting

  • Actively communicates with Budget and Finance

  • Serves in a capacity to assist in regular impromptu projects/requests uniquely requiring both financial expertise and forecasting abilities

  • Implements process improvements to ensure best practices according to industry standards

The ideal candidate will possess the following:
  • Ability to identify process improvement opportunities

  • Ability to provide excellent customer service

  • Strong organizational skills

  • Excellent oral and written communication skills

  • Multitasking abilities for multiple areas while remaining detail oriented

  • Knowledge of accounting concepts

  • Knowledge of finance concepts and analytic skills

  • Knowledge of higher education or university resources

  • Knowledge of university budget structures

  • Knowledge of university Auxiliary Services

  • Knowledge of Oracle Cloud enterprise resource system

Review of applications will begin May 9, 2024, and continue until the position is filled. Applications received by this date will receive priority consideration.

Minimum Qualifications: Requires a bachelor’s degree in accounting, finance, business administration, or related field and two years of relevant, progressively responsible experience.

Preferred Qualifications: 5+ years of work-related experience in an accounting or financial management setting OR 2+ years of fund accounting experience in a lead reporting role; 2+ years of experience and knowledge of university financial structure; and experience in managing business functions in an Auxiliary unit is preferred.

The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.

Qualifications :

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