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Director (or Senior Director) of Japan Programs

Earlham College
Richmond, Indiana
To be discussed
Date posted
Apr 30, 2024

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Position Type
Administrative, Academic Affairs, International Programs
Employment Level
Employment Type
Full Time

Job Details

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.


Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.


Earlham College is seeking a Director (or Senior) Director of Japan Programs                                      to join our team!





Earlham College invites applications for Director of Japan Programs. Earlham is one of the nation's leading liberal arts colleges and is dedicated to furthering education and scholarship about Japan. The Director of Japan Programs is responsible for administering Earlham’s study abroad programs in Japan (Japan Study and Japan SICE) and other duties related to Japan-related program development and outreach. This is a full-time Administrative Faculty position.


Desired start date is mid-summer 2024.


This is mostly an in-person position based at the Earlham College campus in Richmond, Indiana, with the possibility of occasional remote work.


This position includes both international and domestic travel. This position is eligible for sponsorship for work authorization.



Essential Functions:


Core program management (50%)


  • Management of two core study abroad programs:
  • Japan Study: Established in 1963, this program is a year-long student and faculty exchange program managed by Earlham College with participants from institutions of the Great Lakes Colleges Association and the Associated Colleges of the Midwest, in cooperation with Waseda University in Tokyo.
  • Japan Studies in Cross-Cultural Education (SICE): Established in 1973, this is an Earlham College semester-long program based in Morioka, Japan. The SICE program combines assisting English classes at junior high schools in Morioka with studying Japanese and learning about Japan at Iwate University.


  • Management of the core postgraduate professional development program, Earlham College Assistant Language Teachers (EC-ALT), a yearlong program for graduates of Earlham and other colleges interested in developing professional background in teaching English as a second language.


  • Recruitment and selection of ALT (Assistant Language Teacher) for Morioka city and Tanohata schools in Iwate.


  • Administrative oversight and leadership in program development.
  • Regular visits to program sites in Japan to consult with partners and promote program interests.
  • Interaction with and promotion of program interests among GLCA/ACM member institutions, including managing a schedule or campus visits conducted by the Director and other team members.
  • Maintenance of all relevant program relationships.
  • Recruitment and selection of students for the SICE and Japan Study programs, working with other team members.
  • Oversight of Cultural Internship (CI) placements for year-long (and possibly other) Japan Study participants, working with team members in Japan who handle most of the logistical aspects of these placements.
  • Financial oversight of programs.


  • Oversight of scholarship programs, application processes, and procedures, in tandem with the GLCA, Earlham’s Advancement office, and teams in both Indiana and Japan


  • Program assessment and continuous program improvement
  • Ensuring the completion and filing of proper program reports.
  • Annual Program Director’s Report for all core programs.


Management of Earlham College/Waseda University dual degree program (5%)


  • Administrative management and oversight of the dual-degree program, which allows both Earlham and Waseda students to combine 3 years at their home institution with 2 years at the partner institution to complete full bachelor’s degrees from each institution.
  • Collaboration with colleagues in various Earlham and Waseda offices to ensure the success of this program.
  • Recruitment of Earlham College student participants.
  • Program assessment and continuous program improvement.
  • Annual Program Director’s Report, completed in cooperation with counterpart at Waseda University.


Management of additional programs in or related to Japan (10%)


  • Management of other Japan programs, including: 
  • Multiple, small-scale student exchange opportunities
  • Faculty Exchange (FE) program between Earlham College and Waseda University
  • Faculty Development (FD) program between key Japan Study program colleges and Waseda University
  • Staff Development (SD) program between key Japan Study program colleges and Waseda University
  • Any other similar programs that may be created or revived in the future


  • Supporting, together with other team members, Earlham College students applying for internships in Japan, whether supported by their Epic Advantage award funding or in any other models
  •  Administrative oversight and leadership in program development.
  • Regular visits to program sites in Japan to consult with partners and promote program interests.
  • Interaction with and promotion of program interests among GLCA/ACM member institutions.
  • Recruitment and selection of Faculty Hosts for FE, FD, and SD participants.
  • Providing pre-arrival and arrival orientations and support for exchange participants.
  • Financial oversight of programs.
  • Program assessment and continuous program improvement.
  • Assisting the International Student and Scholars Services team in supporting incoming sponsored (scholarship) students from Japan, such as those on the Grew-Bancroft Scholarship.


Staff and personnel management and development (25%)


  • Direct or indirect oversight of Japan programming teams at Earlham College in Richmond (~2 team members) and in various locations in Japan (~3 team members).
  • Ongoing and active supervision of team members and their respective roles.
  • Holding frequent one-to-one, partial- and full-team members, as appropriate.
  • Conducting annual performance reviews for all regularly appointed team members.
  • Supporting all team members in pursuit of relevant professional-development activities, as their individual goals and program needs dictate, and as funding allows.
  • Recruitment, training, and oversight of Faculty Leaders for one or more programs (especially Japan Study), following best practices in the field of international education.


 Fundraising and program advancement (5%)


  • Continuous fundraising and development of current and new sources of funding for the Japan programs, relevant scholarships, and other related funds, in collaboration with Earlham’s Advancement office and/or the GLCA team.
  •  Maintaining relationships with living donors, as needed.



Additional duties (5%)


  • Additional duties as needed to support the Center for Global Education and/or Earlham College


  • Master’s degree in discipline related to Japan, Japanese studies, and/or international education
  • At least three (3) years’ experience in educational program administration, preferably in international education or a closely related area
  • High levels of proficiency in reading and speaking both Japanese and English
  • Basic cultural fluency in communications with Japanese higher educational institutions and other colleagues and interlocutors in Japan
  • The ability to administer and develop quality study abroad programs
  • The ability to advocate effectively for program interests to local, regional and national constituencies
  • A very high level of commitment to diversity, inclusion, and equity of access and outcomes in international educational programming
  • Experience in budget management and accounting
  • Be a positive example and resource to all Earlham College students and other students who participate in the relevant programs
  • Experience in intercultural interaction, whether through domestic and/or international experiences such as work, internships, living, or teaching in a place in which the local culture is very different from the candidate’s home culture(s)
  • Prior experience effectively supervising the work of others
  • Very strong skills in oral, written, and electronic communications
  • A strong commitment to international education and exchange as a way of developing robust global awareness and global citizenship
  • A demonstrated ability to work effectively with teams and to take a collaborative and cooperative approach Desired qualifications:
  • A terminal degree (Ph.D., etc.) in a relevant field
  • Five (5) or more years of directly relevant experience
  • L1 (“native”) level fluency in both Japanese and English
  • A very high level of cultural fluency in communications with Japanese higher educational institutions and other colleagues and interlocutors in Japan
  • Specific training related to cooperation with Japanese counterparts in the realms of education, business, or other areas
  • Having studied, interned, lived, or taught specifically in Japan and/or in a Japanese-language school or program
  • Skills or background in visual communications, marketing, and/or graphic design





Benefits Working at Earlham:

  • Medical, Dental, and Vision Insurance*
  • Company paid Long-Term Disability after 1 year of full-time service*
  • Basic and Voluntary Life insurance*
  • Employee Assistance Program*
  • Campus Store Discount
  • Free ticket vouchers for Richmond Symphony Orchestra
  • Wellness Center Free Membership or Discount for eligible employees
  • Athletic Games-Free entry to all home games
  • Free entry into most Theatre/Music shows
  • Tuition Benefits for Immediate Family for eligible employees*
  • 403(b) Retirement* – For eligible employees, Earlham will contribute a non-elective contribution equal to 5% of gross pay after 2 years of service. After 3 years of service, this non-elective contribution increases to 8%. Vesting credit is available for new employees with previous service in the education sector with required documentation.
  • Many Wayne County Chamber of Commerce member businesses offer discounts to anyone with an Earlham ID

*All employee benefit offerings are subject to employee eligibility per plan documents.


The review of applications will begin immediately and continue until the position is filled.


To Apply


  • Please submit the following application materials through our  Earlham Careers Portal
  • Cover letter - Please address your thinking and experience with matters of Diversity, Equity and Inclusion, as it relates and specifically pertains to this position.
  • Resume
  • List of Three References with Contact Information


Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).


Earlham's Work Authorization Policy


Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.


 Earlham College

Founded in 1847, Earlham College is a nationally-ranked liberal arts college that aspires to change lives for good. Our community is shaped by the perspectives and values of the Religious Society of Friends—commonly known as Quakers—but you don’t have to be Quaker to work or study here. (In fact, most of us aren’t!) Instead, our community comes together around our shared Principles and Practices: respect for persons, integrity, peace and justice, simplicity, and community. Through our common understanding of these values and our shared governance structure, each member of the Earlham community is encouraged to participate fully, applying their personal expertise and experience to moving the College forward.

Earlham welcomes a broadly diverse student body, faculty and staff to its campus.

With a quarter of our students identifying as domestic minorities and another 20 percent coming to Earlham from homes outside the United States, our classrooms, clubs and activities benefit from the wide variety of perspectives and experiences our students bring.

Our 800-acre campus is nestled in the heart of Richmond, Indiana. Richmond and Earlham share a mutually beneficial connection, and our location allows for the best of both worlds—big city amenities aren’t far away, and outdoor activities abound.

We’re delighted that you’re interested in joining the Earlham community and look forward to learning more about you through the application process.

The health and financial security of you and your family is important to us. Earlham College is proud to offer you competitive, comprehensive benefits that enhance the lives of you and your family. These benefits are intended to protect your well-being and financial health. You have the flexibility to select the plans that best meet your needs and the opportunity to elect additional benefits that protect you and your family and balance your life outside of work.

Oh, and by the way—it’s pronounced “Ur-luhm”!

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