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University of Arkansas at Fort Smith
Fort Smith, Arkansas, United States
Salary Not Specified
Date posted
Apr 30, 2024

Job Details

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via , then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date:

Type of Position:Procurement, Inventory

Workstudy Position:


Job Type:Regular

Work Shift:

Sponsorship Available:


Institution Name: University of Arkansas at Fort Smith

University of Arkansas – Fort Smith

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that’s redefining higher education. We’re on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor’s, and master’s degrees. We’re committed to building a diverse community that mirrors Arkansas’s rich tapestry, reflecting our dedication to serving the state’s varied population while enhancing the quality of our institution.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.

Fort Smith, Arkansas

Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Department:Procurement & Contract Mgmt

Department's Website:

Summary of Job Duties:This position is responsible for the general procurement of a variety of commodities and services and determining the appropriate method of procurement according to state law and University policies.

This position reports to the Director of Procurement and Contracts Management.


The formal education equivalent of a high school diploma; plus two years of experience in merchandising or a related field, including one year in purchasing. Other job related education and/or experience may be substituted for all or part of these basic requirements.

Other Knowledge, Skills, and Abilities:

To perform the job successfully, the following competencies are required for the essential functions of this position:
  • Organizational skills.
  • Knowledge of the principles and practices of purchasing.
  • Knowledge of state procurement laws and University policies.
  • Knowledge of market resources and product availability.
  • Knowledge of general information technology concepts and various software.
Essential Duties and Responsibilities:
  • Processes departmental procurement requests, analyzes for completeness and accuracy of information, determines the appropriate method of procurement, and executes purchase orders.
  • Identifies varied sources of commodities, searches for best prices, and recommends alternate vendor selections as needed.
  • Provides Workday technical assistance to end users.
  • Communicates purchasing procedures to end users.
  • Performs follow-up on orders and communicates with suppliers regarding status and delivery.
  • Monitors encumbrances and liquidates as needed.
  • Issues Invitations to Bid.
  • Ensures departmental requests are appropriate University purchases and do not violate state law or University policy.
  • Assists with creation of bid specifications, forms, and templates.
  • Assists the Director of Procurement as needed.
  • Assists in bid openings and tabulations.
  • Approves/disapproves Workday requisitions and issues purchase orders
  • Upholds the requirements of Amendment 54 by assisting with print bid process and adhering to the Printing Delegation Order issued to the university by Office of State Procurement.
Other Duties and Responsibilities:
  • Maintains strong working relationship with faculty and staff.
  • Contributes to the overall success of the department by performing all other duties as requested or assigned.
  • Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork.
  • Requires consistent on-time attendance.
  • This description is not designed to cover a comprehensive listing of activities, duties, and responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
Additional Information:

Working Relationships: Works in a dynamic team of diverse faculty, staff, and students in a fast paced, growth-oriented environment. Frequent contact with vendors, personnel from other agencies and institutions, and the general public.

Special Job Dimensions:

Work performed primarily in an office setting. Occasional travel may be required. Extended hours occasionally required.

Salary Information:


Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents:

Proof of Veteran Status

Special Instructions to Applicants:For full consideration, please apply by May 24, 2024.

Recruitment Contact Information:

Human Resources 479-788-7080

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:No Background Check Required

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:N/A

Frequent Physical Activity:N/A

Occasional Physical Activity:N/A

Benefits Eligible:Yes



The University of Arkansas – Fort Smith offers a rich, vibrant learning environment for nearly 6,000 students each semester. UAFS aims to build its reputation as a regional destination for high-quality, affordable education, where diverse groups of aspirational students and faculty thrive and excel.

For more than 90 years, the university has been a mainstay of Fort Smith with a history as unique as each student who ever enrolled.

Through dynamic academic programs, innovative research opportunities, and transformational centers of intellectual and economic development, UAFS will advance its community and become an institution renowned for educating and inspiring the ambitious students who call it home.

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