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Administrative Assistant - College of Dental Medicine

Kansas City University
Missouri, United States
Salary Not specified
Date posted
Apr 29, 2024

Job Details

Administrative Assistant - College of Dental Medicine

Joplin Campus

Job Type:

Job Description:

The Administrative Assistant in the College of Dental Medicine (CDM) office will perform a wide range of secretarial and administrative support functions for the CDM faculty, including managing various CDM Committees and supporting the CDM Executive Office Manager.

Essential Duties and Responsibilities:
  • Greets and directs visitors; answers phones and takes messages for faculty; answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g. appropriate referrals/triage, general purpose of the department)
  • Support the Associate Dean for Clinical Education, and Patient Care, Director of Clinical Operations and faculty as students begin their clinical education
    • Provide daily support for faculty as needed, including making travel arrangements, reconciling travel expenses, and/or preparing requisitions for expenditures/supplies
    • Coordinate and track deadlines for external and internal reporting; facilitate report creation and submission by working with a number of internal and external CDM sources
    • Assist with onboarding, orientation, and time management for adjunct faculty. Complete appropriate reports tracking this information both externally and internally
    • Support various CDM Committees as necessary
  • Support the Director for Community Outreach in the coordination of clinical rotation sites
  • Support the clinical staff in the Oral Health Center as needed
  • Perform a range of secretarial tasks for the CDM l Faculty that may include:
    • Assist faculty with calendar management and scheduling appointments; Type, proof and edit correspondence, reports, presentations and other materials as requested
    • Answer phone and greet visitors, screen calls, answer questions, take messages, refer to other personnel/offices as appropriate
    • Photocopy, collate and distribute a variety of written materials
    • Open, screen and distribute mail, flagging important documents and deadlines
  • Support the CDM Executive Office Manager to facilitate meetings and group visits with and for the College of Dental Medicine
  • Provide staff support to general University and CDM committees: record meeting minutes, follow up on Committee actions as appropriate; maintain committee files, mailing lists, and other records; serve as search committee staff liaison with applicants, including preparation of all correspondence with applicants
  • Confer regularly with the CDM Executive Office Manager to ensure the efficient operation of the College of Dental Medicine
  • Perform other duties as required

  • Two years' experience as an administrative assistant supporting more than one person, preferred
  • Bachelor's degree preferred
  • Experience in an academic environment providing administrative support is highly desirable or any equivalent combination of experience, education and training which provides the required knowledge, skills and abilities
  • Thorough understanding of sounds business management principles, policies and techniques, including good organizational and record keeping skills
  • Ability to work under pressure, to adjust to frequent changes, handle multiple tasks, and meet deadlines
  • Excellent written and oral communication skills in English
  • Proficient with Microsoft Word, Power Point, Adobe, and Excel
  • Experience with database and other computer applications helpful
  • Strong communications skills that reflect judgment, tact and resourcefulness
  • Ability to maintain confidentiality
  • Knowledge of safe working procedures and security measures related to work performed
  • Good organizational and administrative skills. Good general understanding of higher education organizational and governance structures
  • Ability to organize and coordinate events, and work with University event planners
  • Ability to deal effectively with a broad range of individuals and groups within and outside of the University

Equal Opportunity Employer

KCU is committed to promoting an equal employment opportunity workplace. Equal opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race, color, religion, sex, age, national origin, genetic information (GINA), physical or mental disability, pregnancy, sexual orientation, gender identity, marital status, familial status, ancestry, military and/or veteran status, and/or any other status protected by applicable Federal, state or local law.

Annual Security Report

KCU is committed to providing a safe campus for students, faculty, and staff. Our annual campus security report lists campus crimes and statistics for the campus and public areas around campus for the last three years, in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

Thank you for your interest in a career at KCU!

To apply, visit

Make a difference.
Join KCU to become part of a progressive, diverse and inclusive community, and leave a mark by making the education of future leaders in the health sciences possible.

KCU offers a nationally recognized benefits package to help ensure the health and well-being of you and your family, along with the pride of making a difference in the communities we serve.

Join us today!

Who is KCU?
Kansas City University (KCU), founded in 1916, is a fully accredited, private not-for-profit health sciences university with Colleges of Osteopathic Medicine, Biosciences and a developing College of Dental Medicine. The College of Osteopathic Medicine is the sixth largest medical school in the nation, the ninth most impactful medical school in primary care for the nation, the tenth most affordable of private medical colleges, and the leading producer of physicians for the State of Missouri. The College of Osteopathic Medicine has two sites strategically located on the University’s campuses in Kansas City and Joplin, Missouri, to address the growing needs of both urban and rural populations. The University offers multiple graduate degrees: a doctor of osteopathic medicine; a doctor of psychology in clinical psychology; a master of arts in bioethics; a master of science in the biomedical sciences; a master of business administration in partnership with Rockhurst University; a new master of public health in partnership with the University of Nebraska Medical Center; and plans to seat the first doctor of dental medicine students in 2023.



Kansas City University

Kansas City has been home to KCU for more than 100 years. Now, KCU is proud to call Joplin, Missouri a second home. We’re constantly creating new programs such as the Clinical Psychology Doctoral program, an MS in biomedical science, specialized dual degrees and a Doctor of Dental Medicine degree. 

KCU has a long, rich history of osteopathic medicine. Founded in 1916 by George J. Conley, DO, KCU is the oldest medical school in Kansas City and the largest medical school in Missouri. 

Join KCU to become part of a progressive, diverse and inclusive community of which you can be proud, and leave a mark by making possible the education of future leaders in the health sciences.

It’s so much more than just a paycheck. It is more than our award-winning benefits, competitive compensation package and outstanding well-being program. The strength of our university is rooted in our talented group of people and our shared sense of purpose. We are a university founded on science and compassion that never stops working to ensure a future with both.

Nationally recognized benefits package to help ensure the health and well-being of you and your family.

  • Medical, Dental and Vision
  • FSA & HSA with Annual KCU Contribution
  • Voluntary Life and AD&D Insurance
  • Disability Insurance
  • Telehealth Services
  • Pharmacy Advocacy Program

And we always strive to DO good.

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