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Payroll Specialist

SUNY Cortland
Cortland, New York, United States
Salary Not Specified
Date posted
Apr 29, 2024

Job Details

Position Details

Position Information

Budget Title
Staff Assistant

Campus Title
Payroll Specialist

Finance and Management, Division of

Payroll Office

Staff Sub-Type
Staff & Administration

Salary Level

Salary Range
$50,000-$55,000 (Depending on Experience)

Position Effort

If Part-Time, enter FTE:

Is this a temporary position?

If Temporary, enter End Date:

Position Summary

The payroll specialist works with faculty and staff, student employees, as well as the Office of the State Comptroller ( OSC ), Civil Service, and SUNY System Administration to ensure the timely and proper processing of the Research Foundation for SUNY (RF) and SUNY Cortland payroll. There is a high degree of confidentiality and sensitivity needed to successfully carry out the duties and responsibilities.

For the full job description, please click on the following: HMAC -SHA256&X-Amz-Credential=AKIAJPM7BS73ON5HSTTQ%2F20240426%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Date=20240426T154306Z&X-Amz-Expires=1200&X-Amz-SignedHeaders=host&X-Amz-Signature=24234703e60279af2aa7ea1af4e01520c21a200ffc2d8ff7d6e9e24ada5bb8a9

Major Responsibilities

Research Foundation Payroll
  • Manage the RF payroll process, including the review and audit of system entry for appointments, new hires, terminations, leaves and accruals; time entry including retroactive pay transactions; direct deposit; employment verifications; updates to status, salary, and FTE ; payroll corrections, etc.
  • Maintain and update program labor distribution for payroll, including distribution adjustments as needed to appropriate accounts.
  • Audit and provide RF payroll reports for the biweekly payroll.
  • Audit RF payroll transactions as needed to ensure policies and procedures are followed.
  • Communicate all payroll related updates and changes to RF employees and supervisors.
  • Collaborate with the payroll assistant to ensure payroll adjustments are processed in a timely manner.
  • Provide payroll information that pertains to retirement, years of service, workers’ compensation, disability, FMLA, paid family leave and unemployment to the RF benefits administrator as requested.
SUNY Cortland Student and Faculty/Staff Payrolls
  • Serve as the primary contact for the student assistant payroll.
  • Process appointments and payroll reports, audit the time and attendance ( TAS ) timesheet submissions, and communicate payroll related information to student supervisors.
  • Process bi-weekly payroll time entries of classified staff and hourly pay basis employees, review time records in TAS for accuracy, calculate and process additional earnings such as overtime or holiday pay; run reports to identify and resolve payroll discrepancies, and ensure employee updates are processed in the New York State ( NYS ) PayServ system.
  • Maintain and enter direct deposit enrollment forms for student and staff employees.
  • Create and maintain federal and NYS tax withholding panels for all employees.
  • Work with the payroll assistant to maintain and audit accrual balances/records in TAS .
  • Provide backup assistance to the payroll assistant for the College Work Study payroll.
  • Update the retirement and savings plans panel in PayServ.
SUNY Cortland Faculty/Staff Time and Attendance
  • Initiate and maintain professional and faculty leave records in the time and attendance system ( TAS ).
  • Communicate delinquent time records to employees and supervisors.
  • Provide TAS training to faculty, staff, and student employees.
  • Adjust accrual balances when appropriate, such as for vacation payout at retirement/resignation and for leave donations.
  • Work with the Benefits Unit to manage employees’ time records including adjusting and tracking accrual usage during periods of approved leave.
Functional and Supervisory Relationships

Reporting to the Manager of Payroll and works closely with Human Resources and payroll staff.

Required Qualifications
  • Associate’s degree
  • Experience with payroll processing/reporting obtained through academic coursework or professional work experience
  • Experience working with Microsoft Office Outlook, Word, and Excel
Preferred Qualifications
  • Bachelor’s degree in business administration, economics, accounting, or a related field
  • Payroll experience in higher education
  • Familiarity with NYS payroll regulations, policies, and procedures
EEO Statement

The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/ EEO / ADA ) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.

Job Close Date

Posting Detail Information

Posting Number

Review Start Date

Open Until Filled

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Special Instructions

Special Instructions to Applicant

Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Are you currently employed by SUNY Cortland? If so, please indicate what type of employee.
    • UUP Professional
    • UUP Faculty
    • Management Confidential
    • Research Foundation
    • Represented by CSEA, PBANYS or PEF
    • Full Time Lecturer
Documents Needed to Apply
Required Documents
  1. Curriculum Vitae or Resume
  2. Cover Letter
  3. Professional References Contact Info. ONLY (minimum of 3)
Optional Documents


SUNY Cortland

From your first steps on campus, you’ll feel the spirit of Cortland. It’s an energy that extends from the classroom to competition to the community.

SUNY Cortland stands out as one of New York’s top public universities — a medium-sized school that offers academic strength across 68 majors, a high quality of student life and a degree that pays back graduates.

Reputations in teacher education and health-related majors laid the foundation for exciting new programs related to business, natural sciences, the arts and specialized professional fields.

Our students, faculty and staff members are invested in the world around them. Whether it’s a class assignment, independent research or a passion project, Red Dragons look to make a difference.

With more than 1,400 employees, we are the leading employer in the City of Cortland and in Cortland County, and we’re also one of the most desirable places to work.

Job seekers will find competitive salaries, outstanding benefits and an invigorating work environment with full access to Cortland’s exceptional recreation and fitness facilities, library and other resources.

We offer full- and part-time employment in academic, administrative and staff positions, plus a wide range of employment opportunities for undergraduates and graduate students, including graduate assistantships.

Also offering employment opportunities on campus are two affiliated organizations, Cortland Auxiliary and the Research Foundation of SUNY.

Cortland Auxiliary is a private, not-for-profit organization that provides the SUNY Cortland community with food services and the Campus Store, to name a few. 

The Research Foundation for SUNY is a private, nonprofit educational corporation that administers externally funded contracts and grants that support research and discovery for and on behalf of SUNY Cortland. The Research Foundation offers professional, research, day care, tutoring and clerical employment opportunities.

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