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Human Resources Assistant

Elmhurst University
Elmhurst, Illinois, United States
Salary Not Specified
Date posted
Apr 27, 2024

Job Details

Job Summary

Elmhurst University’s Human Resource Assistant supports employees and job applicants via phone, email, and in-person with a variety of HR service-related questions. This individual facilitates a variety of employment related procedures, including position advertising, onboarding, and record management. Providing administrative support for the University’s human resources function is a primary responsibility of this position, including file maintenance, data entry, and document auditing. This individual serves as a first point of contact for those who request information and assistance from Human Resources.

Salary Grade

Essential Functions
  • Provides exemplary service to faculty, staff, and student employees through in-person, email, and phone correspondence. Responds to inquiries submitted through the HR service request system.
  • Prepares and maintains employee records and other print and electronic documents related to employee hiring, position changes, departures, and more.
  • Ensures that all employee files, including those which are compliance-related, are completed and stored with attention to detail and an exceptional level of accuracy. Ensures confidentiality and completeness of employee files.
  • Collects, verifies, and files employee paperwork, performs HRIS data entry, and corresponds with hiring managers, IT, Public Safety, and Payroll to support new employee onboarding.
  • Supports employee recruitment, including correspondence with hiring managers, position posting using the University’s applicant tracking system, offer letter creation, background screening processing, and new hire paperwork completion.
  • Responsible for I-9 verification, recordkeeping, and compliance with federal guidelines.
  • Facilitates new employee orientations when assigned.
  • Maintains up to date organization charts.
  • Responds to employment verification requests, seeking necessary approvals and documenting correspondence.
  • Coordinates logistics for in-person and virtual HR events, including training and informational sessions.
  • Drafts various written communications, including internal and external procedure documentation, and exhibits excellent writing and document formatting skills.
Other Duties and Responsibilities
  • Assists with other office tasks and projects, as assigned.
  • Demonstrates a strong commitment to continuous improvement.
  • Supports the University’s mission, vision, and values.
Minimum Qualifications
  • Associate degree in a human resources related field and/or 3+ years of professional experience working in a role with human resources related duties.
  • Understanding of human resources functions and procedures.
  • Strong knowledge of Microsoft 365 applications, including Word, Excel, Outlook, and OneDrive, and a desire to work with various HR systems.
  • Excellent interpersonal, written, and verbal communication skills and a strong commitment to providing excellent customer service.
  • Commitment to working with integrity, professionalism, and confidentiality in a diverse and fast paced environment.
Preferred Qualifications
  • Bachelor’s degree in human resources, business administration, industrial-organizational psychology or a related field and 1+ years of professional experience in a related field.
Working Conditions/Physical Requirements

Employee is typically subject to indoor work, though some outdoor work may be required. Work is often sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move objects.

Work Hours

Monday-Friday, typically 8-4:30

Posting Date


Closing Date

Open Until Filled


Special Instructions to Applicants

Elmhurst University is a leading institution of higher education that seamlessly blends liberal learning and professional preparation to help students reach their full potential. Elmhurst University offers more than 70 undergraduate majors, 15 graduate programs, degree-completion programs for busy adults, and the acclaimed Elmhurst Learning and Success Academy for young adults with developmental disabilities. Elmhurst University is one of the Top 10 Colleges in the Midwest, according to U.S. News & World Report; and U.S. News, Money and Forbes magazines consistently rank Elmhurst as one of the Midwest’s best values in higher education.

Recruiting and retaining a diverse workforce is a critical component of the University’s mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an EO Employer. Elmhurst University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.

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