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Publications and Special Projects Coordinator

Position Title
Publications and Special Projects Coordinator

Position Number

Cratis D. Williams Sch of Grad Stds - 280000

Description of University

Appalachian State University, in North Carolina’s Blue Ridge Mountains, prepares students to lead purposeful lives as global citizens who understand and engage their responsibilities in creating a sustainable future for all. The transformational Appalachian experience promotes a spirit of inclusion that brings people together in inspiring ways to acquire and create knowledge, to grow holistically, to act with passion and determination, and embrace diversity and difference. As one of 17 campuses in the University of North Carolina system, Appalachian enrolls more than 20,000 students, has a low student-to-faculty ratio and offers more than 150 undergraduate and graduate majors.

Minimum Qualifications
  • Bachelor’s degree and one year of experience related to the area of assignment.All degrees must be received from appropriately accredited institutions.
  • Proficiency working with MS Office platforms and Google Suite.
  • Demonstrated ability to establish and maintain productive and collaborative work relationships within a professional setting.
  • Demonstrated ability to develop programs to meet organizational needs and objectives.
License/Certification Required


Essential Duties and Responsibilities

The Graduate Student Life unit within the Cratis D. Williams School of Graduate Studies provides professional, wellness, and career development events and resources for graduate students enrolled in both main campus and distance/online programs. The Publications and Special Projects Coordinator reports directly to the Director of Graduate Student Life as well as to the Associate Vice Provost and Dean of the Cratis D. Williams School of Graduate Studies.

Duties and responsibilities of the position include, but are not limited to, the following:
  • Oversee and manage student and public facing communications including the Graduate School Website and Graduate School social media
  • Serve as the University Communications Liaison for the Graduate School
  • Manage the electronic thesis and dissertation submission process for all graduate students
  • Field inquiries from students and faculty related to the electronic thesis and dissertation requirements including those outlined in the student handbooks
  • Facilitate submissions and completions of committee reviews, managing revisions, and ensuring a final manuscript is ready for publication to NCDocks
  • Manage inquiries from the public regarding published documents and related instruments
  • Serve as a liaison between the Graduate School and University Libraries to facilitate the manuscript binding process
  • Update all handbooks maintained by the graduate school
  • Assist in processing graduate student matriculation paperwork including forms, DegreeWorks’ program audits, graduate degree clearances
  • Assist the graduate student life with professional development opportunities related to the thesis and dissertation completions including formatting workshops, partnerships with the university’s research office, and providing mentorship opportunities for students in their final phases of their research writing
  • Provide administrative support for the Graduate Academic Policies and Procedures Committee
  • Demonstrate a commitment to the University’s diversity, equity, and inclusion principles by creating opportunities that support the success of all graduate students.
  • Contribute positively to the work of the Graduate School by being consistently productive, taking initiative in the ongoing development of support programs, and being self-directed and detail-oriented.
Suggested Salary Range

Physical Demands of Position

The typical physical demands of a professional position within a university. Normal office duties. Standing, sitting, lifting, and extensive use of computers. Ability to navigate throughout the campus property; ability to lift up to 25 lbs; and ability to sit for long periods of time.

All duties are to be performed with or without reasonable accommodations.

Special Instructions to Applicants

For a complete application, please apply and submit all below-required documents electronically through Appalachian State University’s Job Board:
  • Cover Letter
  • Resume or CV
  • List of three professional references with contact information
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