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Payroll Manager (71101)

Pratt Institute
New York, United States
Salary Not specified
Date posted
Apr 26, 2024

Job Details

Payroll Manager (71101)

Location: Brooklyn, NY

The Payroll Manager is responsible for the administration, accuracy, and timeliness of Pratt Institute's payroll and directing the daily activities of the payroll staff related to the processing, auditing, analyzing, and reporting of Pratt Institute's payroll processing. The role will oversee the processing of approximately 3,000 employees, including full-time and part-time faculty and staff, in addition to student employment.

This role oversees Pratt's payroll operations, including:
  • Ensuring timely processing of weekly, bi-weekly, semi-monthly, and monthly payrolls, reviewing payroll processing for accuracy before transmission to Paylocity.
  • Taxes and garnishments
  • Reconciliations and check distribution
  • Collaborating with HRIS administrator for Kronos
  • Collaborating with Benefits administrators for Paylocity.
  • Acts as Systems Administrator for Paylocity, liaising with account representatives.
  • Must possess problem-solving skills, manage departmental needs, coach staff, and enhance efficiency

This position reports to the Controller and directly supervises three payroll specialists.

  • Review and approve Personnel Action Forms (PAF) for accuracy and timely payroll processing.
  • Reconciliation of Paylocity's preprocessed export reports before payroll transmission.
  • Review and approve payroll journal entries for reconciliations.
  • Act as a liaison between Human Resources, Payroll Staff, and the Pratt Community.
  • Ensure accurate calculation of yearly salary increases.
  • Recommend and assist in developing and implementing new policies and procedures.
  • Work closely with Pratt's IT department to ensure payroll data integrity.
  • Assist with Fiscal Year-End and union audits.
  • Reconcile payroll processing to the general ledger monthly.
  • Review and approve W-2's in preparation for timely release.
  • Ensure timely filing of IRS reports and tax deposits.
  • Assist with periodic analysis and reconciliation of payroll accounts.
  • Provide technical and procedural assistance to payroll staff.
  • Troubleshoot Paylocity self-service issues.
  • Assist with system transitions and upgrades.

  • Bachelor’s degree in business administration, accounting, or a related field
  • In lieu of the education requirement, we will accept 4 years of experience in payroll administration and processing.

  • 5 years of payroll experience, higher education a plus.
  • 3 years of supervisory experience in general ledger and integrated accounting systems.
  • Knowledge of payroll accounting principles and applicable laws.
  • Experience with Paylocity, NextGen, and Kronos.

  • Proficiency in Ellucian Colleague ERP system or similar systems.
  • Proficiency in MS Office and Google Suite
  • Strong organizational, communication, and analytical skills
  • Ability to work effectively in diverse environments.

Salary and Benefits: Salary is competitive and commensurate with experience and qualifications, ranging from $85,000 to $96,000.

The position is eligible for remote work 1 day per week.

Generous Benefits:
  • Medical, Dental, and Vision Care Coverage
  • Basic Life and AD&D Insurance
  • 403B Retirement Program
  • Supplemental Retirement Account
  • Tuition Benefits for Employees and Dependents
  • Summer Hours
  • Flexible Spending Accounts
  • Child Care Benefit

About Pratt Institute:

Pratt Institute provides the creative leaders of tomorrow the professional knowledge and experience to make a better world. A world-class and internationally ranked college with programs in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs.

The Institute’s impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, Pratt Munson College of Art and Design in Utica, New York. On Governors Island, Pratt is a core partner on the Stony Brook University team selected to develop the New York Climate Exchange, a research and educational hub poised to establish New York City as the global leader for the most pressing issue of our time: climate change. Another extension of Pratt’s campus is the Research Yard, a 20,000-square-foot facility that brings together the research activities of Pratt Institute under one roof in the Brooklyn Navy Yard (BNY).

Application Instructions:
To apply, visit

Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.



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