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Executive Administrative Assistant II

Employer
Morgan State University
Location
Baltimore, Maryland, United States
Salary
Salary Not Specified
Date posted
Apr 25, 2024
Posting Details

Posting Summary

Job Title
Executive Administrative Assistant II

Division
Division of Finance & Administration

Department
Office of Human Resources

Work Status
Full Time

Position Category
Staff

FLSA
Non-Exempt

Pay Range
11

Minimum
Commensurate with experience

Maximum
Commensurate with experience

Fund Source
State Support

Job Duties

The Executive Administrative Assistant will provide high-level executive, general office, and program support to the department. Will be responsible for understanding departmental policies and procedures, ability to use independent judgment regarding administrative issues as they arise, and skills to deal effectively with personnel both internally and externally will be key to your success. As part of your general office duties, you will provide support for scheduling, travel, correspondence, presentations, and event management.
  • Anticipates executive’s course of action when absent and facilitates problem resolution. Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the executive
  • Act as content owner for OHR intranet, and be responsible for writing, editing, and publishing

content
  • Continually advise on lessons learned and ways to improve and create engaging content
  • Act as event coordinator to coordinate travel arrangements for department staff, as well as arrange and plan on-site/off-site meetings and department events
  • Compose and prepare correspondence, surveys, presentation materials, and reports.
  • Manage and coordinate complex, dynamic schedules including internal and external meetings, conferences, professional engagements, and travel for CHRO
  • Perform general administrative duties such as managing office supplies for the function, filing, organizing, etc.
  • Plan and facilitate logistics of OHR staff meetings.
  • Prepare PowerPoint presentations and communication as needed
  • Process the timely payment of HR department invoices and pro card payments into MSU’s procurement software system
  • Provide high-level executive support to the CHRO, anticipate needs, and provide relief from administrative details. Handle confidential and time sensitive information with absolute discretion
  • Reviews and responds to meeting requests and invitations, and as appropriate, confers with the CHRO or exercises independent judgment on the CHRO’s availability
  • Ensures the CHRO is provided with briefing materials for each event
  • Disseminates information from the CHRO to others
  • Submits travel and expense reimbursements for the CHRO
  • Processes highly sensitive paperwork
  • Monitors the office phone and greets office visitors
  • Orders supplies and maintains a well-stocked office
  • Perform other duties and coordinate special projects and activities as assigned
Requested Minimum Qualifications

Education: A High School Diploma or GED is required.

Experience: Six years secretarial experience, one year of which was providing primary secretarial support to a key administrator is required.

Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Other Preferences for Consideration

Candidates with HR knowledge and experience is preferred.

Posting Detail Information

Posting Number
ST01226

Number of Vacancies
1

Job Open Date
04/25/2024

Application Review Date

Job Close Date
05/25/2024

Special Instructions to Applicant

Please enter two professional references in the reference page of the application.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this career opportunity?
    • Career Fair
    • Morgan's Career Website
    • Another Job Website
    • Internal Job Posting
    • Word of Mouth
    • Other
  2. * Do you have a High School Diploma or GED?
    • Yes
    • No
  3. * Do you have at least six years of secretarial experience, one year of which included providing primary secretarial support to a key administrator?

    (Open Ended Question)

  4. How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  5. * Are you a current, past or retired Morgan University employee? Are you a current, past or retired State employee? If YES to pass, retired or current STATE employee, please put the agency. If not applicable, put N/A.

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. High School Diploma/GED
  2. Transcripts (unofficial )


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