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Director of Finance and Admin Services - College of Arts, Humanities, and Social Sciences

Employer
Eastern Washington University
Location
Washington, United States
Salary
Salary Not specified
Date posted
Apr 24, 2024

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Job Details



Director of Finance and Admin Services - College of Arts, Humanities, and Social Sciences

About Eastern Washington University:
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’22-’23 College of Distinction (CoD). Money magazine recently named EWU as one of its Best Colleges in America 2023.

Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.

Job Summary:
The College of Arts, Humanities, and Social Sciences at Eastern Washington University seeks a Director of Finance and Administrative Services.

The College of Arts, Humanities, and Social Sciences (CAHSS) Director of Finance and Administration is responsible for providing overall leadership, planning, and support related to the College's administrative functions, including budget preparation and execution; college financial analyses, purchasing, payroll and travel; personnel administrative support and human resource management. Reporting directly to the Dean, the Director of Finance and Administration manages business and administrative functions on behalf of the College in close collaboration with Eastern's Finance team.

This position is the liaison for CAHSS to various offices on campus for all administrative and financial matters. This role establishes and maintains policies and procedures for administrative areas as well as plays a lead role in assisting the Dean with all college-wide decision-making, representing CAHSS in matters related to budget, finance, human resources, and other administrative functions. The Director of Finance and Administration is a key strategic advisor to CAHSS, related to the college's budget, business operations and the activation of human resources related initiatives.

The successful candidate understands the College of Arts, Humanities, and Social Sciences priorities and is well versed in complex budgeting strategies and planning, revenue streams, funding mechanisms, financial analysis, and enjoys serving in an advisory role offering suggestions and guidance to the Dean, Associate Deans, Department Chairs and Program Directors. The ideal leader is highly collaborative and excels in building and maintaining relationships across the organization.
See Job Duties section for detailed description of the position's responsibilities.

Applications are open and accepted until recruitment is closed. Screening of applications will begin on May 13, 2024 and applications will continue to be screened until recruitment is closed. All materials will be held in strictest confidence; references will not be contacted until candidates have been notified.

Eastern Washington University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Eastern Washington University is an affirmative action/equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.

EWU expands opportunities for personal transformation through excellence in learning.

Required Qualifications:
  • Bachelor’s degree in Accounting, Finance, Business or related field
  • 5 years of related work experience
  • Experience in budgeting, financial analysis, and long-range planning
  • Advanced knowledge of Microsoft Excel
  • Knowledge of GAAP accounting principles
  • Experience working with financial management reports, summarize complex information and communicate results to leadership as evidenced by application materials
  • Excellent management and organizational skills with a high degree of accuracy and attention to detail
  • Effective and professional verbal and written communication skills
  • Ability to work with a diverse constituency
  • Demonstrated interest, ability and/or experience promoting cultural competency, universal accessibility, and/or diversity.


Preferred Qualifications:
Preference may be granted to candidates who offer one or more of the following preferred qualifications:
  • Experience using financial and reporting systems to analyze and report data and make informed decisions
  • Experience with Banner
  • Knowledge of budget planning systems and database applications
  • Experience in a large, complex organizational setting
  • Overall perspective and understanding of funding policies, priorities, and funding requirements
  • Previous experience working in higher education setting


Other Skills and Abilities:
  • Flexibility
  • Collaboration
  • Collegiality
  • Communication
  • Teamwork
  • Time Management


Job Duties:
% of Time: 25
Responsibility / Duty: Management/Leadership
  • Develop and implement internal controls and procedures to ensure compliance with university policies and procedures, consulting with the Dean.
  • Interact with Dean, Associate Deans, Department Chairs and Program Directors to develop and implement financial policies, procedures, and management reports.
  • Provide assistance and advice to all CAHSS administrative staff concerning administrative policies, procedures and financial management.
  • Monitor the processing of necessary funding changes for CAHSS faculty and staff.

Essential Function Indicator: Yes


% of Time: 60
Responsibility / Duty: Budget/Finance
  • Build and develop yearly budget based on fixed costs and spending plan.
  • Advise the Dean and assist in implementing, coordinating, and controlling all budget and fiscal services for the College, including grant and contracts, endowments, and scholarship oversight.
  • Work with university’s immigration specialist in HR on any needed procedures and documentation related to obtaining work visas and/or establishing residency for international faculty and/or staff hires.
  • Lead the strategic budget planning and manage the annual budget preparation to respond to reforecast changes. This will include the development of analysis for expenditures, high level financial review, qualitative analysis of results, and various financial projections.
  • Provide leadership and direction in the development and execution of the annual budget for the College.
  • Analyze options related to budget operations and assist the Dean, Associate Deans, Department Chairs and Program Directors with developing budgets and strategies that support accomplishment of their goals and objectives.
  • Monitor fiscal performance of CAHSS to ensure compliance and effective internal controls.
  • Analyze cost of operations and make recommendation to assure appropriate income and cash flow.
  • Serve as primary point of contact for budget and purchasing questions related to process and compliance with university policies and procedures.

Essential Function Indicator: Yes


% of Time: 10
Responsibility / Duty: Strategic Initiatives of CAHSS
  • Cultivate an environment where the team respects and adheres to college standards of integrity and ethics by integrating these values into all programs and practices.
  • Collaborate closely with institutional finance leadership and team members to drive strategic financial initiatives, foster effective communication, and ensure alignment with institutional goals and objectives.
  • Participate in the planning and development of CAHSS strategic priorities as assigned by the Dean and University Goals
  • Represents the college on strategic initiatives that impact the financial operations of CAHSS.
  • Perform other duties as assigned by the Dean.

Essential Function Indicator: Yes


% of Time: 5
Responsibility / Duty: Other Duties as Assigned
  • Develop and implement a records retention strategy in compliance with the University Retention Schedule for Administrative and fiscal records.
  • Serve as college representative on various committees and groups.
  • Other duties as assigned by the Dean.

Essential Function Indicator: Yes



Conditions of Employment:
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

This is an Administrative Exempt position and is covered by EWU Policy 406- 01,Exempt Employment:https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/

Upon hire you must complete required DEI, Hazing, and Harassment and Title IX training. You can access the online training at https://inside.ewu.edu/hr/training/orientation/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on Human Resources’ https://inside.ewu.edu/hr/training/.
Salary Information: The salary for this position is $83,294 (minimum) up to $99,953. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

Posting Date: 04/23/2024
Open Until Further Notice: Yes
Closing Date:
Screening to Begin: 05/13/2024

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/12142

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.




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