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Manager - Leasing Functions

University of Pittsburgh
Pennsylvania, United States
Salary Not specified
Date posted
Apr 24, 2024

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Manager - Leasing Functions

Reporting to the Director of Real Estate Administration, the incumbent is a professional staff position responsible for the day-to-day management of internal and external leasing functions for the Office of Real Estate, including marketing, landlord and tenant relationship management, dispute management, property management issue resolution, management of portfolio of leases including accounts payable and accounts receivable (some being retail), oversight of tenant improvements, lease terms negotiation and deal structure, and oversight of rent/operating expense/utility payments. Prompt customer service is the top priority as a primary liaison between internal clients, tenants/potential tenants, landlords, and internal facilities management, as well as planning, design, and construction staff. Prompt and clear communication is of utmost importance to meet customer service goals. Familiarity with real estate market conditions, use of Costar and Costar real estate database, strong communication, and detail-oriented approach to collaborative problem solving are necessary to be successful in this position.

Job Summary

Oversees day-to-day management of internal and external leasing functions for the University and also assists in portfolio management. Negotiates leases for University departments and owned commercial space and coordinates other staffs' lease functions. Resolves landlord/tenant issues, develops and suggests departmental improvements to operating procedures, and assists in property use reviews.

Essential Functions

• Oversees day-to-day management of internal and external leasing functions, including new lease activity, lease renewals, lease tracking, and lease execution. Assists in portfolio management; maintains compliance with University standards and policies.
• Negotiates internal/external leases for University departments and University owned commercial space, including identifying space, coordinating services with outside brokers, maintaining leased property schedule, and approving monthly payments.
• Coordinates lease functions performed by other staff. Works with internal and external groups to fulfill leasing requests and oversee lease obligations on behalf of the University.
• Resolves landlord/tenant issues as relating to lease obligations. Facilitates resolution of facility/maintenance issues with landlords, tenants, and facilities management.
• Creates and maintains databases/records of leased properties, including rent, expiration dates, size of rentals, utilities, and account numbers.
• Develops, maintains, and reviews departmental operating procedures and policies. Suggests appropriate improvements.
• Assists in property use reviews; initiates exemption applications as needed. Assists in tax invoice calculation for internal leased property; prepares invoices.
• Coordinates with administrative staff on tasks pertaining to rental payments and utility bills, processing of operating expenses, and database operations.

Physical Effort

The physical effort required includes a medium volume of walking to the leased or owned spaces to collect and ascertain firsthand knowledge regarding the status of buildings and assignments. Occasional lifting and transport of information to various meetings with landlords, tenants, students, staff, and external contacts. Must have ability to move around the office area and into the buildings.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Manager - Leasing Functions

Job Family: Campus Operations

Job Sub Family: Real Estate Services

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable


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