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Administrative Assistant III

Employer
Alcorn State University
Location
Lorman, Mississippi, United States
Salary
Salary Not Specified
Date posted
Apr 18, 2024

Job Details

Posting Details

Position Information

Job Title
Administrative Assistant III

FLSA Status
Salaried Non Exempt

Posted Salary Range

Employment Status
Full Time

Department
Office of the President

Job Summary

The incumbent assists the department/unit supervisor with administrative activities and coordinates various administrative processes and projects. He/she is the primary or lead departmental administrative support position and has primary responsibility for a wide variety of complex and difficult processes associated with work unique to the department.

Knowledge Skills and Abilities

Knowledgeable of personnel principles and office management practices
Knowledgeable of database applications, web content management, and administrative business systems
Grounding in results achievement and strong customer focus
Strong sense of teamwork and demonstrated interpersonal and communication skills with individuals at all levels
Ability to work effectively without direct or ongoing supervision
Ability to maintain departmental financial records and accounts and prepare financial reports as required
Excellent time management skills
Sound problem solving skills

Essential Job Functions
  • ·Serves as administrative assistant to the Executive Assistant to the President, providing or overseeing reception services, scheduling appointments, and supervising other administrative support personnel
  • Performs complex technical assignments or program responsibility
  • Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others, and providing more complex information on processes specific to the department to appropriate parties
  • Supports administrative business functions by maintaining the departmental website and data bases, scheduling the use of conference rooms, and maintaining security of equipment, files and records.
  • Organizes, coordinates, plans, and conducts departmental events
  • Manages multiple departmental accounts with by reconciling accounts monthly, maintaining running balances of sub-accounts, and preparing financial reports which are relies on by the supervisor to make financial decisions
  • Assists with employment processes by monitoring and maintaining credential files of applicants, preparing master files for search committees, preparing correspondence to applicants, entering required information into the applicant database, preparing required documents and assisting new employees with processes associated with onboarding
  • Trains, assigns work, and reviews the work of full and part-time employees and student workers
  • Other related duties, as assigned
Qualifications

Bachelor’s degree in office administration or related field.
Four (4) year of increasingly responsible clerical, secretarial and office administrative support experience, including three (3) years of experience at a level comparable to an Administrative Assistant II

Licensing and Certifications

N/A

Physical Requirements

Work in noisy (above 85 decibels) areas
No

Sedentary Work - Exerting 10 pounds
Occasionally

Light Work - Exerting up to 20 pounds
Occasionally

Medium Work - Exerting 20-50 pounds
Occasionally

Heavy Work - Exerting 50-100 pounds
Occasionally

Very Heavy Work - Exerting in excess of 100 pounds
Not Required

Travel
Occasionally

Extended Work Hours
Occasionally

Posting Detail Information

Posting Number
S1012

Number of Vacancies
1

Location
Lorman

Position End Date (if temporary)

Open Date
04/18/2024

Close Date

Open Until Filled
Yes

EEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary
Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. Unofficial Transcripts
  4. Letter of Recommendation (Professional)
  5. Letter of Recommendation (Personal)
  6. Letter of Recommendation (Professional or Personal)
Optional Documents

Company

Alcorn State University

A great educational choice, Alcorn State University in Mississippi is a place of purpose, history, and discovery, and the nation's oldest, land-grant HBCU

Company info
Website

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