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Administrative Specialist

University of Maryland, Baltimore
Baltimore, Maryland, United States
Salary Not Specified
Date posted
Apr 18, 2024

Job Details

The University of Maryland School of Pharmacy (UMSOP) has an exciting opportunity for an Administrative Specialist to oversee the support of the Pharmaceutical Sciences Department and provide direct administrative support to the Chair and department leadership.

Established in 1841, the University of Maryland School of Pharmacy (UMSOP) is the fourth oldest school of pharmacy in the United States. As a leader in pharmacy education, scientific discovery, patient care, and community engagement; the School conducts cutting-edge research and engages in a wide variety of professional practice activities to improve the health and well-being of citizens in the state of Maryland and beyond.


Respect & Integrity, Well-Being & Sustainability, Equity & Justice, and Innovation & Discovery

UMB is Ranked Among the Best Employers for Diversity by Forbes 2022 & 2023.


We believe every person brings with them unique strengths, experiences, and perspectives and we value these differences. One of our best opportunities to deliver a workplace that is diverse, inclusive, and focused on equality is to hire candidates who share these values.

The successful candidate for this position will be able to describe and demonstrate their commitment to diversity, equity, and inclusiveness as well as how they contribute to a respectful, positive workplace.


UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

  • Assist in the long- and short-term planning to meet business objectives and ensures long- and short-term assignments and projects are achieved.

  • Identify and assist in the development of future business process changes to administrative unit. Ensure effective use of resources within department and may supervise support staff.

  • Plans and coordinates department projects and initiatives including monitoring relationships of outside agencies.

  • Liaise with the Office of Communications and Marketing on content and outreach related to the Pharmaceutical Sciences Department.

  • Liaise with Director of Facilities and Laboratory services to develop processes and databases and keep track of department equipment, lab space, and other issues related to facilities.

  • Manage department website, newsletter, social media, and work with faculty committees in this area.

  • Analyze internal processes, equipment, and supplies, and implements changes to improve operations, management methods, and procedures. Assist with space planning and coordination of work areas.

  • Assist with purchasing and travel management for administrative unit’s department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. Determines client needs from analysis and designs procurement methodology, research markets, and assists in contracts and negotiations. Prepares travel journal entries and reviews travel expenditures.

  • Manage and attends to confidential matters of employment, credentialing, and records management processes for the department. Investigate, research, and apply human resource regulation, practice, and policy to provide hands on and problem resolution support.

  • Provide guidance, training, and mentoring to less experienced personnel in day-to-day business operations. Acquire and distribute new expertise and methods. Recognized as an expert in a functional unit and advises others.

  • Respond to inquiries with accurate and policy supported information. Contact appropriate resources when unable to find factual support for answers.

  • Provide administrative duties for the Department Chair. Resolves issues and significant matters on behalf of the chair by utilizing independent judgment, discretion, creativity, and analytical thinking.
  • Perform other duties as assigned.

Qualifications :

Education: Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field.
Experience: Three (3) years of related experience in human resources and business, budget, or financial operations.
Supervisory Experience: N/A.
Certification/Licensure: N/A.
Other: Related experience may be substituted for minimum education.

  • Knowledge of position requirements.
  • Knowledge of all applicable requirements, regulations, and laws.
  • Skill in effective use of applicable technology/systems.
  • Ability to effectively communicate both verbal and written thoughts, ideas, and facts.
  • Ability to work cooperatively with others and independently.
  • Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
HIRING RANGE: $65,000 - $77,000 per year (Commensurate with education and experience)

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at .
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.


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