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Executive Assistant

University of Utah
Utah, United States
Salary Not specified
Date posted
Apr 18, 2024

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Position Type
Administrative, Student Affairs, Minority & Multicultural Affairs
Employment Level
Employment Type
Full Time

Job Details

Executive Assistant

Job Summary

Provides direct administrative support for University/Health Sciences administration, colleges, or departments.

1. Resolves a variety of complex administrative problems for faculty, staff, students and the public.
2. Provides administrative assistance for University executives.
3. Assists with the development and implementation of department policies.
4. Assists in the formulation of department budgets and oversees budget records and reports.
5. Researches, analyzes and prepares administrative and statistical reports and documents.
6. Represents executives at meetings as required.
7. May supervise the activities of support staff including planning and organizing the department workflow, conducting performance evaluations and making salary recommendations.

Incumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public. Must use judgement and discretion when advising others of the executive’s view on policies and other issues. This position initiates and has input in the hiring and employment decisions related to subordinate staff.

Incumbents in this position may be required to represent the executive at meetings and interact with individuals at the highest levels in public and private organizations on a local and national basis.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor’s degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

  • Strong communication skills,
  • Ability to work in a team setting
  • Ability to anticipate issues and follow through and scheduling in both clinical and academic projects
  • Ability to work in a fast paced environment with multiple on-going projects

Special Instructions

Requisition Number: PRN38300B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 00267 - Ophthalmology-Services
Location: Campus
Pay Rate Range: $39,300 to $72,700
Close Date:
Open Until Filled: No

To apply, visit



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