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Budget Team Administrative Coordinator

Job Details



Department: Academic Administration - Office of the Provost

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: 20-29 hours per week

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Position:

This position will report to the Senior Budget and Finance Analyst and will provide the team with administrative coordination supporting a variety of office functions including but not limited to: day-to-day management of the team’s e-mail account ensuring triaging, tracking and responding to messages is completed per internal guidelines/policies; reviewing and compiling synthesized lists of outstanding tasks and ensuring priorities are known to the team; attending meetings and actively listening to record notes and ensuring actionable task items are added to and prioritized on the teams actions lists; coordinating the review and routing of various forms the team manages, and providing back-up coverage to other coordinator position on the team.

Responsibilities:

Team communication management: Be the point of contact for administrative support staff within the Office of the Provost departments to ensure timely responses and the proper allocation of support/assistance requests are assigned within the Provost Office Budget team. Triage all incoming messages (e-mail, Teams etc.) that you cannot respond to without guidance and assign to the appropriate team member(s) for response per internal guidelines/policies. Track teams’ response rates and ensure communication/processing is being done in a timely manner and provide monthly reporting to leadership. Proactively notify team leaders if communication is not occurring as expected.

Review and maintenance of team tasks: Perform a daily review of all tasks and projects that have been assigned to ensure clarity of assignments and timeliness of completion. Communicate any changes and upcoming deadlines to the appropriate team members creating synthesized daily action reports. Also maintain overarching team task calendar ensuring all critical projects are added to the tracking list in a timely manner. Pose any questions about the assignments or instructions to the individual assigning the task and ensure full details of actions, deadlines, priorities are maintained.

Meeting Notes: Attend meetings as required and compose detailed notes related to the tasks of projects assigned to the team. Update or create new task files in Microsoft Teams related to the tasks or projects that are discussed in the meetings. Use critical thinking and prior task knowledge to pose questions regarding the task/project so the team will be able to complete the task with clarity.

Required Qualifications:
  • Associate’s degree or equivalent combination of education and experience;
  • Detail oriented with the ability to track information from multiple sources and provide concise, easily understood summary information encompassing all data;
  • Strong critical thinking skills;
  • Courage to take the initiative to start a task or project without detailed instruction;
  • Willingness to learn with the ability to manage multiple priorities;
  • Strong listening and comprehension skills;
  • Intermediate to advanced MS Office skills in Word, Excel, PowerPoint, and Teams;
  • Basic experience using Adobe for editing documents;
  • Ability to follow and interpret rules and policies;
  • Ability to maintain harmonious working relationships with a population of diverse individuals; and
  • Ability to maintain confidentiality.
Preferred Qualifications:
  • Knowledge of Ellucian Banner and MicroStrategy;
  • Experience creating and manipulating Adobe Acrobat pdf files; and
  • Experience working on a hybrid team.
Instructions to Applicants:

For full consideration, applicants must apply for Budget Team Administrative Coordinator at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide cover letter and resume.

Posting Open Date: April 17, 2024

For Full Consideration, Apply by: April 30, 2024

Open Until Filled?: Yes

Mason Ad Statement

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

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Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/

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A Remarkable Student Body from All 50 States and 130 Countries

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George Mason is fueled by differences, but thrives in a shared dream: to change the world and create a better tomorrow. Our vision is your world, transformed.

As Virginia’s largest public research university, George Mason University provides a college experience like no other. George Mason offers more than 200 undergraduate and graduate degrees and numerous minors and certificate programs to customize your education and meet your career and personal goals. George Mason's six-year graduation rate exceeds the national average, with no disparity based on ethnicity or economic status.

Every day, George Mason's faculty, staff, students, and partners work to solve pressing problems, illuminate important issues, and shape decisions on policy. They are driven by the urge to break new ground and have a meaningful impact in the world. Maybe that is why U.S. News and World Report ranks George Mason No. 1 in Virginia and No. 9 nationally among public institutions for innovation. George Mason is among the top ten in research growth among U.S. public universities, according to the National Science Foundation. The organization FIRE ranks George Mason in the top 20 nationally among public institutions for welcoming and fostering free speech. George Mason values thinking, speaking, and acting in ways that break the mold and create progress.

The George Mason community extends beyond just the classroom, connecting with government, industry, and global opportunities. Through these connections, George Mason is able to make a larger impact on the economy and workforce by creating educational opportunities for professionals. Fuse, our 345,000 square foot development project in the innovation corridor of Arlington, will offer students, researchers, commercial partners, and technical vanguard an opportunity to take part in an immersive atmosphere of ideation and innovation. Mason Enterprise Center achieved $3.7 billion in economic impact in 2023 by providing training, counseling, and support for small businesses and entrepreneurs. The Mason Talent Exchange helps employers craft micro-credential programs to fill critical skill gaps.

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