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Financial Aid Specialist

Elmhurst University
Elmhurst, Illinois, United States
Salary Not Specified
Date posted
Apr 15, 2024

Job Details

Job Summary

The Financial Aid Specialist coordinates financial aid administration for all Elmhurst University students including awarding processes, preparation of materials for official financial aid-related correspondence, and loan/grant processes. The position assists with the awarding of Elmhurst University endowed scholarships and assists with processes related to student employment and the Federal Work Study program. The position is primarily in the office, with consideration given for partial or occasional remote work arrangements.

Salary Grade

Essential Functions
  • Responsible for financial aid awarding processes for all students.
  • Oversees Direct Loan, Pell Grant, and State aid processes for all students.
  • Coordinates creation and printing of award offer letters and missing information letters.
  • Responsible for aid adjustments related to loans, overawards and enrollment/status changes.
  • Assists with awarding of endowed scholarships and Admission awards.
  • Performs R2T4 and other withdrawal related processes including exit counseling notifications.
  • Assists with developing policies and procedures and reconciliation in their area.
  • Works with Director on requests for audits, reporting, and other compliance areas.
  • Participates in on-campus functions/activities as needed.
  • Assists with customer service as needed.
  • Attends trainings and conferences in key areas and maintains an understanding of developments in the field.
Other Duties and Responsibilities
  • Demonstrates a commitment to continuous improvement.
  • Supports the University’s mission, vision, and values.
  • Supports the department and the University’s commitment to diversity, equity, and inclusion.
  • Performs other duties as assigned.
Minimum Qualifications
  • Bachelor’s Degree
  • Minimum 1-2 years of experience in financial aid administration
  • Familiarity with federal and state financial aid regulations
  • Strong communication, organizational, and technical skills
Preferred Qualifications
  • Experience in federal, state, institutional financial aid awarding processes
  • Ellucian Colleague experience
Working Conditions/Physical Requirements

Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly to lift, carry, push, pull or otherwise move object.

Work Hours

Posting Date


Closing Date

Open Until Filled


Special Instructions to Applicants

Elmhurst University is a leading four-year institution of higher education that seamlessly blends liberal learning and professional preparation to help students reach their full potential. Founded in 1871, Elmhurst now offers more than 70 undergraduate programs of study, more than 20 graduate and certificate programs in flexible formats, and the Elmhurst Learning and Success Academy for young adults with differing abilities. Elmhurst University is among the top-ranked colleges and universities in the Midwest, according to U.S. News & World Report.

Recruiting and retaining a diverse workforce is a critical component of the University’s mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an equal opportunity Employer. Elmhurst University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.

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