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Coordinator, Breaking Barriers

Employer
University of the Pacific
Location
California, United States
Salary
Salary Not specified
Date posted
Apr 17, 2024

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Coordinator, Breaking Barriers

Primary Purpose:
The Coordinator provides administrative and logistical support to the Breaking Barriers Symposium and the Director of Breaking Barriers. The Coordinator is responsible for planning and supporting Breaking Barriers activities including the Symposium, clear communication among partner organizations and participants, and administrative activities.

Essential Functions:
  • Plan for and provide the physical, logistical and other support needs for Breaking Barriers activities including the Symposium. Those needs include, but are not limited to, meeting space, travel, lodging, food and materials, as appropriate.
  • Assist in the preparation and distribution of printed and digital materials to partners and participants, including agendas, presentations, engagement materials and other documents.
  • Assist with the development, editing and transmittal of grant reports and deliverables.
  • Assist with scheduling of meetings for the Director, faculty and other members of Pacific’s team.
  • Resolve routine problems with minimal consultation; handle multiple assignments and prioritizes in a constantly changing work environment.
  • Recognize and improve administrative and coordinating processes as needed. Document these routines for team members to follow and repeat as necessary.
  • Assist with the tracking department budgets as needed: track expenditures, accounts payable, reimbursements and manage miscellaneous vendor accounts.
  • Collaborate with the Coordinator of the Transformational Change Partnership and other McGeorge staff to mutually support complementary programs during times of high demand.
  • Collaborate with McGeorge marketing team, Director and other McGeorge faculty and staff to develop and maintain a website for Breaking Barriers, and other social media and marketing materials as appropriate.
  • Perform other related duties as assigned.



University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Minimum Qualifications:
  • Forty-eight (48) units of completed post high school education coursework. (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post high school education coursework).
  • Two (2) years of related work experience.


Preferred Qualifications:
  • Bachelor’s degree.
  • Experience and knowledge of office management principles and procedures.
  • Three (3) years of increasingly complex administrative experience.
  • Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
  • Excellent communications and interpersonal skills, as this position will interact regularly with partner organizations, state and local agencies, university, funder and NGO leaders.
  • Advanced English and composition skills, as well as the capacity to exercise diplomacy and deal effectively with a variety of situations in a calm, precise way.
  • Ability to create, compose and edit reports, letters, and other materials.
  • Ability to multitask, organize resources, and establish priorities in a fast-paced, demanding environment.
  • Assume responsibility and work effectively with minimum supervision.
  • Ability to coordinate a variety of professional activities, correctly interpret and explain policies and procedures, and work well with tight deadlines while maintaining complete confidentiality. An exemplary work ethic and commitment to the mission and goals of the Law School.
  • Knowledge of planning and scheduling techniques, budget and general accounting practices, voice and e-mail communication systems. Qualified candidates will have advanced Word, Excel, and PowerPoint skills. Website management (i.e., file, photo, database tables).
  • Experience and sensitivity in working with people of diverse backgrounds and cultures.
  • Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
  • Ability to engage and integrate culturally responsive practices and knowledge in their work.


Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment/Work Week/Travel:
Work performed during standard business hours.

Hiring Range: $22.03 - $29.15 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

To apply, visit https://pacific.peopleadmin.com/postings/27962

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.




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