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Human Resource Information Systems Specialist

Employer
Fashion Institute of Technology
Location
New York, United States
Salary
Salary Commensurate with experience
Date posted
Apr 16, 2024

Job Details

Company Description:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for a Project Manager/ Information Systems Specialist.

Job Description:

At the Fashion Institute of Technology, the HR Information Specialist is responsible for managing and maintaining HR information systems and confidential records. The subject matter expert will lead employment-related data acquisition, analysis, and consultation for the operations of HR including collective bargaining agreement administration, grievance processing, arbitration, legal compliance, workforce planning, and other related initiatives. Will develop business and technical requirements, configure and customize systems, design and build reports and queries, and perform testing and quality assurance. This position will report to HR and indirectly to IT to ensure access to IT resources, training, and for the assignment of tasks to support the technology systems and related needs of Human Resources.

Essential Functions:

Client/Information Expertise and Support

  • Utilize all HR systems to extract and analyze confidential employment data from Banner, Interview Exchange Applicant Tracking, Onboarding, and integrated systems (I-9 verification, Criminal Background Services, etc).
  • Serve as the management team data expert for preparation for and during contract negotiations, contract administration, and other labor related compliance and projects. 
  • Develop, write, and facilitate complex HR reports involving confidential data via Argos reporting software. Oversee HR report library for data integrity and security.
  • Use HR systems knowledge and experience to partner with HR subject matter experts to design, develop, and maintain HR systems. 
  • Lead continuous process improvement initiatives to create and/or transform business needs into user, functional, and system requirements through enterprise systems/services, including the Banner HR module. 
  • Provide excellent and timely service.

Technical & Business Support

  • Provide operational, functional, and technical support for the design, development, configuration, and/or customization of enterprise applications, systems, and services.
  • Primary responsibility to ensure data protection and confidentiality; monitor and manage user access. 
  • Assist FIT Cybersecurity in assessing risks and addressing potential data breaches.  
  • Perform business and technical analysis and documentation for system maintenance/patching, modifications, and enhancements. 
  • Design/author system/service requirements, configurations, and specifications, working closely with enterprise software engineers. 
  • Develop and maintain documentation (e.g. charters, implementation plans, user guides & testing, knowledge base articles, etc.) for existing, modified, or new systems, applications, solutions, or services. Participate, coordinate, and/or document the user acceptance testing. 
  • Review new systems, modules, and workflows for potential implementation. 
  • Train FIT employees on applications, systems, and/or tools related to the unit's supported operation.
  • Liaise with vendors. 
  • Interact effectively in a highly-paced, collaborative, and multi-stakeholder environment.

Project Management

  • Act as the lead Project Manager for IT-related projects within the Human Resources Division. May work on cross-functional teams and other continuous improvement projects as assigned.
  • Manage all aspects (schedules, resources, communications, issues, risk, and implementation) and deliver results on-time, on-budget, and in scope). 

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the expectations of the position.

Requirements:

Minimum Requirements:

  • A minimum of an associate degree in human resource management, information technology, business, or a related field and 3 years of working experience in information systems services, business analysis, and/or project management with a focus on analyzing, developing, documenting, designing and delivering technology. Bachelor's degree preferred.
  • Experience performing effective service, support, and management of technical needs and solutions. 
  • Experience independently managing priorities and projects.
  • Experience designing and developing custom reports and queries.
  • Experience testing and debugging new and modified computer solutions.
  • Experience with one or more Information Systems, preferably Ellucian Banner (HR Module) or similar.
  • Experience working in a higher education is preferred.

Knowledge, Skills & Abilities:

  • Technology- Knowledge of computer hardware and software, including systems, applications, report writing, and configuration and customization experience. The ability to work proficiently within Microsoft Office including PowerPoint, Microsoft Project, and Google Workspace tools - as well as Smartsheets, FileZilla or similar file transfer tools, and other HR tools as needed. 
  • Data Information - Knowledge of database table structures and proper use to maintain clean data and integrity. Ability to maintain and protect confidential data from unauthorized use.
  • Critical Thinking & Complex Problem Solving- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to system and service problems.
  • Quality Control Analysis & Troubleshooting- Conducting tests to evaluate quality or performance; determine causes of operating errors.  
  • Service Orientation - Actively looking for ways to help people and to improve the existing enterprise application portfolio.
  • Effective Communication - The ability to communicate information and ideas in speaking and writing so others will understand.
  • Time Management & Prioritization - The ability to work on multiple projects under tight project deadlines.
  • Physical Requirement - Constant sitting, constant standing, occasional bending, occasional walking, and occasional lifting 10 lbs. or less.  

Additional Information:

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary Schedule: 

$93,822.26 (Minimum) - $135,565.52 (Maximum)*

*This is a confidential salaried exempt position. Starting salary is commensurate with experience. Annual step increase after one year of service and annually thereafter until maximum of range is reached. There are 10 steps from minimum to maximum of range.

Work Schedule

Days/Hours: M-F, 9am-5pm, primarily in person; flexibility for hybrid work schedule possible. All scheduling is based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

  • Retirement Plans
  • Health Care Plan and Dental Plan
  • Employee Assistance Program
  • Flexible Spending Account
  • Commuter Benefit Plan
  • FIT Tuition Exemption Program
  • Paid Time Off (Vacation, Personal, Sick and Holidays) 
  • 4-day Summer Workweek
  • Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

For a full list of FIT benefits, visit our benefits webpage.

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Visa Sponsorship 

This position is not eligible for visa sponsorship by the Fashion Institute of Technology. 

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Chief Diversity Officer/Title IX Coordinator, 212 217.3360, titleix@fitnyc.edu.   

Americans with Disabilities Act (ADA) Requirements

This position will be required to constantly read and comprehend, occasionally perform calculations, constantly verbally communicate, constantly analyze, and constantly write. The working conditions for this position will be on campus, primarily in an office environment.

Application Instructions:

In order to be considered for the position, you must submit the following documents online:

  • Resume
  • Cover letter
  • Unofficial transcript 
  • A list of three references with telephone numbers and email addresses

Returning Applicants- Login to your FITNYC Careers Account to check your submitted application materials.

Review of applications will begin immediately until the position is filled.

Please note that due to the volume of applications, we will not be able to contact each applicant individually.

Additional information about the Fashion Institute of Technology can be found at: http://www.fitnyc.edu.

Apply Online

Company

FIT

The Fashion Institute of Technology (FIT), State University of New York, is a premier institution for fashion, art, communications, business and technology. With name recognition around the world, FIT is an innovative center uniting more than 1,000 instructors and over 10,000 students to ensure academic and creative excellence on its Chelsea campus in Manhattan.. Providing an uncommon blend of practical experience and theory on a foundation of arts and sciences, FIT offers a wide range of affordable programs that foster innovation, collaboration, and a global perspective. FIT draws on its New York City location to provide a vibrant, creative environment for learning, exploration, and research. The college offers nearly 50 majors and grants AAS, BFA, BS, MA, MFA, and MPS degrees, preparing students for professional success and leadership in the new creative economy.

Occupying an entire city block in Chelsea, our vibrant campus presents the best of college life. Go just a little farther, and explore the best New York City has to offer. FIT/NYC—synergy!

At FIT, we live and breathe urban energy. We’re woven into the fabric of New York City. It’s not about the concrete (our campus has a lot!); it’s about the life, the passion, the vibe. You can see and feel it everywhere on campus.

FIT

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