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Administrative Coordinator

Employer
Johns Hopkins University
Location
Baltimore, Maryland, United States
Salary
Salary Not Specified
Date posted
Apr 15, 2024

View more

Position Type
Administrative, Academic Affairs, Research Administration
Employment Level
Administrative
Employment Type
Full Time

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Historic East Baltimore Community Action Coalition (HEBCAC) is seeking anAdministrative Coordinator on a full-time basis. The Administrative Coordinator will be responsible for administrative tasks related to the general operating of the internal and external programs of HEBCAC and assist with the oversight of maintenance of the building at 1212 N Wolfe Street. The position requires excellent attention to detail and the ability to respond to complex, multi-variable issues with diplomacy, discretion, and confidentiality.

HEBCAC is a nonprofit community development corporation founded in 1994 by area residents, in partnership with Baltimore City, State of Maryland, and Johns Hopkins University. HEBCAC’s mission is to work with residents and other stakeholders to support healthy, thriving households and neighborhoods in the 220-block area bounded by Edison Highway, Aisquith Street, North Avenue, and Fayette Street. HEBCAC focuses on both physical infrastructure and human capital challenges residents and neighborhoods are facing. HEBCAC is located at 1212 N Wolfe Street, Baltimore, MD 21213.

Specific Duties & Responsibilities

  • Coordinating and performing administrative duties, providing confidential secretarial support to the Executive Director and Deputy Director, assisting with project activities, records administration, and maintaining a high level of customer service excellence and detail orientation.
  • Coordinate and implement office services such as, purchasing, records control, projects, and budget accounting operations for internal programs and external community events.
  • Troubleshoot phone, connectivity and computer problems with IT service.
  • Maintain electronic files for the admin staff and organize records in compliance with the funders and stakeholders.
  • Exercise independent judgment in the resolution of administrative problems.
  • Work closely with our administration and finance team, to carry out the administrative tasks necessary for smooth operation of grants and projects.
  • Coordinate collection and preparation of financial and operations reports.
  • Problem Solve with regards to administrative and operating issues.
  • Assist with Charitable Renewal, Audits and other administrative documents as necessary.
  • Assist with detailed documentation for operating and programmatic expenses.
  • Independently resolve schedule conflicts, prioritize request, and confirm and track event and meeting details.
  • Maintain in-kind support lists and wish lists for shelter and food pantry items.
  • Coordinate monthly staff and board meetings with Executive Director.
  • Handle correspondence related to delays and errors in the purchasing department.
  • Oversee general maintenance of the building including coordinating with contractors to perform emergency and regular building maintenance.
  • Interface with building tenants regarding maintenance concerns.
  • Other duties as assigned.


Special Knowledge, Skills, & Abilities

  • Excellent written and oral communication skills required as well as good decision-making skills and an attention to detail.
  • Qualified candidate must be able to work independently and have exceptional organization, time management and interpersonal skills.
  • Proficiency with Word and Excel required; SAP experience a plus.
  • This position requires attention to detail, flexibility, excellent computer skills, a high level of independent thinking, and the ability to thrive in a fast-paced environment.


Minimum Qualifications
  • High School diploma/GED required.
  • Three years progressively responsible administrative experience required.
  • Additional education may be substituted for required experience to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Bachelor’s Degree.

Classified Title: Administrative Coordinator
Role/Level/Range: ATO 40/E/03/OE
Starting Salary Range: $18.00 - $33.50 HRLY ($55,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Mon - Fri 8:30am to 5pm
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: ​​​​​​​HEBCAC General Administration
Personnel area: School of Medicine

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visithttps://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visithttps://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visithttps://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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