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Grants and Project Manager

Job Details

SALARY: $61,871.00 Annually

OPENING DATE: 4/15/2024

CLOSING DATE: 5/6/2024 11:59 p.m.

UNIT: Grants & Special Projects


REPORTS TO: Assistant Director of Grants

The Grants and Projects Manager will lead the effective management of grant-funded projects and capital projects, prioritizing coordination across departments within the College. This role encompasses comprehensive oversight of the post-award lifecycle, from planning to closeout procedures. The Manager will ensure compliance with grant regulations, College policies, and procedures while providing expert leadership in post-award management. Additionally, the Grants and Projects Manager will function as the administrative lead and high-level project manager on post-award matters related to his/her assigned grants portfolio.


  1. Leads strategic planning and execution of grant-funding programs and capital projects, in alignment with institutional needs and strategic objectives, working closely with the Director and Assistant Director of Grants.
  2. Coordinates meetings with department leads and stakeholders to review program progress against funding requirements.
  3. Identifies barriers to workflow, efficiency, and vendor management, and participates in issue resolution.
  4. Provides administrative support in development of Perkins Grant Comprehensive Local Needs Assessment and application according to NJDOE guidelines, including determining objectives and outcomes, identifying program needs, and planning expenditures.
  5. Prepares quarterly progress reports and assists with programmatic monitoring visits.
  6. Provides technical and operational support in coordinating and executing various grant-funded activities.
  7. Researches vendors, requests quotes, and works with Procurement Services to coordinate and expedite the procurement process.
  8. Monitors accounts and tracks expenditures for designated grant portfolio.
  9. Prepares purchase requisitions to ensure grant funds are properly expended.
  10. Assembles and maintains files related to grant purchase orders, requisitions, and other grant expenses/budget data.
  11. Manages inventory of equipment and other non-consumable items purchased through grant funds as required by grant guidelines.
  12. Performs other duties as assigned.

  • Bachelor’s degree
  • Three (3) years of experience in grants management
  • Must be detailed oriented, possess analytical skills, and be highly organized
  • Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint)
  • Higher education experience
  • Strong knowledge and understanding of Uniform Administrative Requirements for Federal Awards
  • Able to work independently with an aptitude for multi-tasking and managing multiple projects with varying funding sources (i.e. federal government, private, etc.)
  • High level of customer service and support to internal and external partners
  • Collaborative work style with eagerness to continually learn and grow
  • Strong analytical, organization, and interpersonal communication skills
  • Broad understanding of regulations and processes related to government grants and funding agencies

Duration: 7/1/2024 until 6/30/2027

SCHEDULE: Monday – Friday, 9:00 a.m. to 5:00 p.m., with occasional evenings and weekends based on business needs.

RETIREMENT: Pension Eligible

This is a specially funded position, dependent for its existence upon federal, State, or other non-College operating funds, and is not funded pursuant to the regular College budget. Continued employment is always contingent upon satisfactory performance and College needs. Grant funded positions are also contingent upon continued funding. This appointment is for the specified period only. Employment beyond the expiration date of the grant is subject to appropriate provisions of existing collectively bargained agreements in effect at the time for employees covered by those agreements.

Any Middlesex College employee hired after September 1, 2011 will have to meet the New Jersey residency law requirement.


Middlesex College

Middlesex College is a place where everyone has equal access to opportunity and a chance to THRIVE… in education, exploration, growth and personal progress.

Our students are recent high school graduates looking to take the first two years toward a bachelor’s degree; others want to start a great career right after graduating from Middlesex College. Some may be adult students who have been out of school for a while, looking to upgrade their skills or start college. They are returning military veterans seeking an education. They are also recent immigrants looking to improve their English skills or participate in workplace training.

Less than an hour from New York City, our home county is strategically located near lucrative career opportunities in technology, healthcare and business, with employers like Johnson & Johnson and the fast-growing autonomous technology industry.

Our students hail from every town in Middlesex County, the most diverse county in the state according to the 2020 U.S. Census, and nearly 40 countries.

Thanks to scholarships and grants, we make it possible for anyone to afford Middlesex College without getting into debt. Students and families who make less than $65,000 are eligible for grants covering the entire cost of tuition.

Our caring faculty nurture students as they prepare to transfer to a four-year college or enter the world of work, providing career guidance and extending help beyond normal office hours.

Middlesex College is an inclusive workplace that welcomes diverse perspectives and lived experiences, and values each person's contributions.

Join our team in serving a diverse population of more than 12,000 students. The campus community, representing a variety of ages, races, ethnicities, interests, and backgrounds, all work together toward the common goal of providing access to a quality, affordable education to a diverse population.

We understand that total rewards play an important role when choosing where to work. Full-time employees enjoy work-life balance, competitive and equitable compensation, and a friendly, inclusive work environment.

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